2024-127
AN ORDINANCE AUTHORIZING THE PURCHASE OF NEW RELAYS FOR VARIOUS SUBSTATIONS FROM SCHWEITZER ENGINEERING LABORATORIES, INC. IN AN AMOUNT NOT TO EXCEED $202,521.02, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves the purchase of new distribution relays for the various substations from Schweitzer Engineering Laboratories, Inc. (“SEL”) in an amount not to exceed $202,521.02. The current relays are at the end of life and beginning to fail. These relays provide system protection for power lines throughout the City. Failure of the protection systems can cause more prolonged outages and high costs due to damaged equipment. For several years, the Utility has awarded contracts to SEL (UE14-04-023, UE15-06-030, UE16-03-08, UE17-03-05, UE18-063-04, NB19-85U, NB20-82U-1, NB21-115U-1, NB22-50U-1, NB23-148U, and NB24-08U). Last year, Ordinance No. 088-03-23 authorized the purchase of distribution and bus relays for the various substations from SEL, as a sole source vendor, in an amount not to exceed $162,653.64. The Utility has installed these relays at multiple locations and wants consistency throughout its distribution system. Schweitzer Engineering Laboratories, Inc. is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-128
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN AN AMOUNT NOT TO EXCEED $117,656.65 FOR A VACUUM EXCAVATOR FROM VERMEER MIDWEST FOR THE OFFICE OF PUBLIC UTILITIES
This is a new ordinance authorizing a supplemental appropriation in the amount not to exceed $117,656.65 from the Water Rate Stabilization Unappropriated Fund Balance into account no. 101-100-BA-4602-1503 that is necessary to fund for the purchase of a vacuum excavator from Vermeer Midwest which was previously approved by Ordinance 091-03-24. After the passage of Ordinance 091-03-24, it was discovered that the prior anticipated budget allocation was not in the approved budget. This purchase will be a new upgraded version of an existing 2011 Vermeer vacuum excavator purchased in 2012 which can no longer be used or repaired. This equipment is needed to safely excavate around existing underground utilities when space is limited. The purchase of this equipment was through a joint purchase agreement with Sourcewell.
Agenda Type:
Agenda Item
Department:
CWLP
Vote Results:
2024-129
AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW24-02-94 WITH LINCOLNLAND CONCRETE, INC., AND CAPITOL READY MIX, INC. TO PURCHASE READY MIX CONCRETE AND RELATED MATERIALS FOR AN AMOUNT NOT TO EXCEED $325,000.00, FOR THE OFFICE OF PUBLIC WORKS AND CITY WATER LIGHT & POWER
This ordinance is for Ready Mix Concrete and other related materials to be supplied for the Office of Public Works and CWLP maintenance projects.
Agenda Type:
Agenda Item
Department:
Public Works
Vote Results:
2024-130
AN ORDINANCE AUTHORIZING PAYMENT OF $20,000.00 FOR SETTLEMENT OF CENTRAL DISTRICT OF ILLINOIS COURT CASE 20-L-160 MARY WILLIAMS v. CITY OF SPRINGFIELD & MICHAEL VOGEL
Settlement of Central District of Illinois court case 20-L-160, Mary Williams v. City of Springfield & Michael Vogel in an amount not to exceed $20,000.00. On August 26, 2019, Springfield Police Officer Michael Vogel was on duty and operating his squad car near the intersection of Shiloh and Park Avenue in Springfield, Illinois when the vehicle he was operating collided with a school bus in which Mary Williams was a passenger and bus monitor.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-131
AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR TSLZ ENTERTAINMENT, LLC D/B/A STARDUST PIZZA & GAMING LOCATED AT 2025 S. MACARTHUR BOULEVARD, UNIT B
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-132
AN ORDINANCE APPROVING THE APPOINTMENT OF TRACY L. DEAL TO THE SPRINGFIELD COMMUNITY RELATIONS COMMISSION
Pursuant to section 93.03 of the 1988 City Code of Ordinances, as amended. This ordinance is to appoint Tracy L. Deal, whom resides on Madison St., Springfield, to the Community Relations Commission to fulfill the expired term of Micah T. Miller, the expiration will be 04/01/2027. (1st Appt.)
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-133
AN ORDINANCE APPOINTING JOSHUA BANKS TO THE DEFERRED COMPENSATION COMMITTEE
Pursuant to Chapter 37, Article VI, Sec. 37.50 of the 1988 City Code of Ordinances, this ordinance is to appoint Joshua Banks, to the Deferred Compensation Committee. He will be fulfilling the IAFF Bargaining Unit employee position per code. Expiration will be at will of Mayor. 1st appt.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-134
AN ORDINANCE ACCEPTING PROPOSAL HR24-35 FOR EMPLOYEE ASSISTANCE PROGRAM (EAP) SERVICES WITH MEMORIAL CHOICE HEALTH PROVIDERS IN AN AMOUNT NOT TO EXCEED $290,502.63 FOR A FOUR-YEAR CONTRACT FOR THE OFFICE OF HUMAN RESOURCES
A Request for Proposal was sent out for Employee Assistance Program (EAP) services (HR24-35), Memorial Choice Health partners was selected out of the four (4) vendors submitting proposals as providing the best proposal for the City to provide assessment, counseling and referral services to its employees and their immediate family members who are experiencing personal and work-related challenges. One of the awarding factors was locking in a four (4) year agreement and the quality of services Memorial can provide to improve employees' well-being productivity and overall satisfaction with their job and life.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-135
AN ORDINANCE AMENDING ORDINANCE 109-03-21, REMOVING THE REQUIREMENT OF 5% ESCROW TO THE CITY OF SPRINGFIELD FOR OWNER OCCUPIED RESIDENCES, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Several contractors mandate a down payment of 20-30% prior to commencing work. However, the city's demand for an escrow account restricts access to cash that could be utilized for fulfilling the contractor's down payment requirement. The city would require a 5% match. This eliminates the 5% match requirement.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-136
AN ORDINANCE APPROVING THE RENEWAL OF A SITE LEASE AGREEMENT WITH CELLCO PARTNERSHIP D/B/A VERIZON WIRELESS FOR THE PROPERTY LOCATED AT 2925 S. KOKE MILL ROAD, SPRINGFIELD, ILLINOIS, FOR THE SPRINGFIELD FIRE DEPARTMENT
Tenant shall pay to Landlord a one-time payment in the amount of Twenty-Five Thousand and 00/100 Dollars ($25,000.00). Commencing with the first rental payment due following the Effective Date, the rental payable from Tenant to Landlord under the Lease is hereby increased to Two Thousand and 00/100 Dollars ($2,000.00) per month (the "Rent"). Commencing on November 1, 2025 and on each successive annual anniversary thereof. Rent due under the Lease, as modified by this Amendment, shall increase by an amount equal to three percent (3%) of the then current Rent. In the event of any overpayment of Rent prior to or after the Effective Date, Tenant shall have the right to deduct from any future Rent payments an amount equal to the overpayment amount. Notwithstanding anything to the contrary contained in the Lease, all Rent and any other payments expressly required to be paid by Tenant to Landlord under the Lease and this Amendment shall be paid to City of Springfield, IL.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-137
AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $32,160.00 TO DEREK SIMON, A FORMER SPRINGFIELD POLICE OFFICER FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 23-WC-003074
Derek Simon, hired on January 3, 2022, as a City of Springfield Police Officer, who reported a work injury on January 12, 2022. Mr. Simon filed a workers' compensation claim (Case# 23-WC-003074) and is willing to settle in the amount of $32,160.00. Livingstone, Mueller, Bima and Davlin, P.C., the city's legal advisors, also recommend payment in the amount of $32,160.00 to settle (Case# 23-WC-003074).
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-138
AN ORDINANCE AUTHORIZING PAYMENT TO AXON ENTERPRISE INC., IN AN AMOUNT OF $136,622.20 IN ORDER TO OBTAIN THE AXON EVIDENCE UNLIMITED THIRD PARTY STORAGE, FOR THE SPRINGFIELD POLICE DEPARTMENT
Axon Evidence Unlimited Third Party Storage. 4/1/2024-5/31/2026. Payment Summary: March 2024-$10,699.33 / May 2024-$61,726.90 / May 2025-$64,195.97.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-139
AN ORDINANCE AUTHORIZING PAYMENT TO TYLER TECHNOLOGIES IN THE AMOUNT OF $71,996.41 FOR THE ANNUAL MAINTENANCE FEE FOR E-CRASH / E-CITATION REPORTING SYSTEMS, FOR THE SPRINGFIELD POLICE DEPARTMENT
An ordinance authorized payment to Tyler Technologies in the amount of $71,996.41 for the annual maintenance fees for the E-Crash/E-Citation reporting system.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-140
AN ORDINANCE AUTHORIZING PAYMENT TO HALL’S HARLEY-DAVIDSON IN AN AMOUNT NOT TO EXCEED $70,647.90 FOR THE PURCHASE OF TWO HARLEY-DAVIDSON FLHTP MOTORCYCLES OUTFITTED WITH THE POLICE PACKAGE TO BE UTILIZED IN THE SPRINGFIELD POLICE DEPARTMENT MOTOR UNIT, FOR THE SPRINGFIELD POLICE DEPARTMENT
Two (2) Harley-Davidson FLHTP Motorcycles outfitted with the police package to be utilized in the SPD Motor Unit.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-141
AN ORDINANCE AUTHORIZING THE PURCHASE OF FIFTY GETAC S410G5 MOBILE COMPUTERS INCLUDING A THREE YEAR WARRANTY IN AN AMOUNT NOT TO EXCEED $212,651.00 FROM PCN STRATEGIES, INC. FOR THE SPRINGFIELD POLICE DEPARTMENT
Fifty (50) GETAC S410 G5 Laptop Mobile Computers including a three year warranty & licenses, vehicle adapters, & vehicle docks.
Agenda Type:
Agenda Item
Department:
General City Business
Vote Results:
2024-181
A RESOLUTION REQUESTING TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTE SOUTH SIXTH STREET (6TH STREET FROM ST. JOSEPH TO ADLAI STEVENSON DRIVE) FOR THE CHURCH OF THE LITTLE FLOWER MEN’S CLUB STREET FESTIVAL ON MAY 24, 2024, FOR THE OFFICE OF PUBLIC WORKS, FOR EMERGENCY PASSAGE
Request is for the Little Flower Men's Club street festival on South 6th Street 5/24/24 from 2pm to 11pm.
Agenda Type:
Emergency Item
Department:
Public Works
Vote Results:
2024-182
AN ORDINANCE AUTHORIZING PAYMENT TO ENCHANTED CASTLE STUDIOS, LLC FOR ROUTE 66 GRANT #24-336004 IN AN AMOUNT NOT TO EXCEED $69,000.00, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU, FOR EMERGENCY PASSAGE
Using funds from Route 66 Grant #24-336004 for Motorheads Man project per the grant agreement passed by ordinance on March 19, 2024, includes fabrication of muffler man and giant gas pumps. This is a no-match grant.
Agenda Type:
Emergency Item
Department:
General City Business
Vote Results:
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