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Current Meeting Summary

Committee of the Whole summary for 5/30/2017.

Presentation Documents

Meeting Documents

   Committee Agenda (5/30/2017)  

Summary of Agenda Items

2017-260

AN ORDINANCE AUTHORIZING THE PURCHASE OF AN INSULATION POWER FACTOR TEST SET FOR THE ELECTRIC TRANSMISSION, DISTRIBUTION AND OPERATIONS DEPARTMENT FROM POWER SOLUTIONS, LLC, IN AN AMOUNT NOT TO EXCEED $53,856.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the purchase of an insulation power factor test set for the Electric Transmission, Distribution and Operations Department. This ordinance approves the purchase of a replacement insulation power factor test set from Power Solutions, LLC, ("Power Solutions") in an amount not to exceed $53,856.00. The equipment is necessary for an effective high voltage equipment Preventative Maintenance Program. The power factor test set is used to determine the insulation integrity of high voltage electrical equipment, such as transformers, circuit breakers, regulators, instrument transformers and equipment bushings. The test set locates high voltage insulation integrity issues before catastrophic failure occurs, which could result in costly adjacent equipment damage and unexpected widespread customer outages. Power Solutions has been appointed by Doble Engineering Company ("Doble"), the original equipment manufacturer ("OEM"), as a Representative Agency with respect to Doble products and services.
Agenda Type: Agenda Item
Department: CWLP
   2017-260.pdf  

2017-261

AN ORDINANCE AUTHORIZING ANNUAL SOFTWARE MAINTENANCE SUPPORT FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION SYSTEM WITH OPEN SYSTEMS INTERNATIONAL, INC., IN AN AMOUNT NOT TO EXCEED $59,433.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for the purchase of annual software maintenance support. This Ordinance is for one year of maintenance support of the Supervisory Control and Data Acquisition ("SCADA") Operations controls system in an amount not to exceed $59,433.00, from Open Systems International, Inc. ("OSI"). This support will include user conference attendance and advanced training. Ordinance 322-09-12 awarded the SCADA Operations controls system contract to OSI. The SCADA Operations controls system is a remote monitoring and control system for use at our substations and is used by the Electric Transmission and Distribution Dispatch Center. In order to continue using the system, the utility requires software maintenance support. OSI is the owner of this software. OSI is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-261.pdf  

2017-262

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT WITH IBIDEN CERAM ENVIRONMENTAL, INC. IN AN AMOUNT NOT TO EXCEED $200,300.00 FOR CATALYST REGENERATION AT THE DALLMAN POWER STATION FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for regeneration of catalyst modules from the selective catalytic reactors ("SCR") for the Dallman Power Plant Unit No. 32. This ordinance authorizes a contract with Ibiden Ceram Environmental, Inc. ("Ceram") in an amount not to exceed $200,300.00 to clean and regenerate 24 catalyst modules. During the Spring 2017 Unit No. 32 outage, several layers of catalyst were removed from service due to deactivation, erosion, pluggage and sintering. The catalysts can be regenerated at a cost of approximately $8,000.00 per catalyst. The price of new is approximately $9,000 per catalyst. The catalyst will be shipped to North Carolina for cleaning and regeneration. The units will then be tested in a semi-bench reactor in Frauenthal, Austria, and then returned to the City to be installed in the SCRs at a later date. The catalyst is important in converting nitrogen oxides, also referred to as NOx with the aid of a catalyst into diatomic nitrogen and water.
Agenda Type: Agenda Item
Department: CWLP
   2017-262.pdf  

2017-263

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $54,400.00 FROM UNAPPROPRIATED FUND BALANCE FOR PURCHASE OF A 3D FARO LASER SCANNER FOR THE SPRINGFIELD POLICE DEPARTMENTThis supplemental will allow for the purchase of a 3D FARO laser scanner for the Springfield Police Department. The equipment decreases the time needed to record information at crime scenes and major accidents. It increases efficiency during the investigation process.
Agenda Type: Agenda Item
Department: Public Safety
   2017-263.pdf  

2017-264

AN ORDINANCE AUTHORIZING PURCHASE OF A 3D SCENE DOCUMENTATION LASER SCANNER FROM FARO TECHNOLOGIES, INC. FOR AN AMOUNT NOT TO EXCEED $56,500.00 FOR THE SPRINGFIELD POLICE DEPARTMENT'S CRIME SCENE SERVICES UNITThe new 3D FARO laser scanner is a FY18 focus for the Springfield Pol ce Department, that was earmarked for the Capital lease. The total cost includes a 3year extended warranty and on site training for the Crime Scene Services Unit
Agenda Type: Agenda Item
Department: Public Safety
   2017-264.pdf  

2017-265

AN ORDINANCE AUTHORIZING SUPPLEMENTAL RELOCATION EXPENSES TO CHRISTOPHER RY AN FOR STORED PERSONAL PROPERTY LOCATED AT 2141 S. 9TH STREET, FOR AN AMOUNT NOT TO EXCEED $12,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTSThis ordinance is for the relocation expenses of stored personal property located at 2141 S. 9th Street. The relocation is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
   2017-265.pdf  

2017-266

AN ORDINANCE AUTHORIZING EXECUTION OF AGREEMENT NO. JT 617-002 WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION FOR JURISDICTIONAL TRANSFER OF PORTIONS OF CLEAR LAKE AVENUE, JEFFERSON STREET AND MADISON STREET FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the jurisdictional transfer of Clearlake Avenue/Jefferson Street/Madison Street from 9th Street to 1-55 to the State of Illinois
Agenda Type: Agenda Item
Department: Public Works
   2017-266.pdf  

2017-267

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE SPRINGFIELD PARK DISTRICT AND THE CITY OF SPRINGFIELD PERTAINING TO THE ASH STREET UNDERPASS AND THE STANFORD AVENUE EXTENSION, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to execute an intergovernmental agreement to benefit both parties. The Park District shall provide the City right-of-way and easements for the Ash Street Underpass and Stanford Avenue Extension. The City shall provide the Park District excess right-of-way adjacent to Bunn Park and lies Park.
Agenda Type: Agenda Item
Department: Public Works
   2017-267.pdf  

2017-268

AN ORDINANCE APPROVING THE PLAN FOR THE LARGE SCALE DEVELOPMENT OF COBBLESTONE STORAGE FOR THE OFFICE OF PUBLIC WORKSThis is an ordinance approving the large scale development of Cobblestone Storage for the Office of Public Works. The development is located just east of Archer Elevator Road and north of Yucan Dr, adjacent to the Cobblestone Apartments
Agenda Type: Agenda Item
Department: Public Works
   2017-268.pdf  

2017-269

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE VILLAGE OF SOUTHERN VIEW AND CALVARY TEMPLE OF SPRINGFIELD REGARDING WATER SERVICE AND FUTURE DEVELOPMENT ISSUES, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to execute an intergovernmental agreement with the Village of Southern View and Calvary Temple of Springfield to resolve development and water issues associated with Calvary's new complex and the development of land located near 2nd and Hazel Dell Rd which requires intersection and road work on 2nd Street and Hazel Dell Rd as well as possible construction of Lincolnshire in the future and the dedication of any required right-of-way ("ROW) by Calvary
Agenda Type: Agenda Item
Department: Public Works
   2017-269.pdf  

2017-270

AN ORDINANCE AUTHORIZING CONTRACT #PW17-1168 WITH ALTORFER, INC. PREVIOUSLY APPROVED UP TO $50,000.00 PURSUANT TO CHAPTER 38.35 FOR CONTRACTS UNDER $50,000.00 AND AUTHORIZING ADDITIONAL PAYMENT OF $16,000.00 FOR A TOTAL AMOUNT NOT TO EXCEED $66,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize a $16,000.00 increase of spending authority from $50,000 originally assed as an OBM fact sheet to $66,000 for the rental of two excavators for an additional month as we finalized our demolition season.
Agenda Type: Agenda Item
Department: Public Works
   2017-270.pdf  

2017-271

AN ORDINANCE AUTHORIZING PAYMENT TO CODY MUSSON, A CITY OF SPRINGFIELD POLICE OFFICER TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 15-WC-21630Cody Musson was employed as a police officer for the City of Springfield on April 20, 2015 and reported an injury to his lower right leg after chasing a suspect. Mr. Musson was initially seen in the emergency room. Due to continued complaints he underwent additional testing which revealed a rupture of the Achilles tendon. Surgery was recommended and completed in May of 2015. He was able to return to work light duty in July of 2015 and full duty in November of 2015. Mr. Musson filed a workers' compensation claim ( case number 15 WC 21630) and is willing to settle his claim in the amount of $16,000.00 representing a permanent partial disability equivalent to 16.94% a foot. Livingstone, Mueller, O'Brien and Davlin, P.C. recommend payment in the amount of $16,000.00 to settle case number 15 we 21630.
Agenda Type: Agenda Item
Department: Finance
   2017-271.pdf  

2017-273

AN ORDINANCE APPROVING THE TENTATIVE AGREEMENT WITH THE OPERATIVE PLASTERERS AND CEMENT MASONS FROM MARCH 1, 2017, THROUGH FEBRUARY 28, 2020(No description available)
Agenda Type: Agenda Item
Department: Finance
   2017-273.pdf  

2017-272

AN ORDINANCE AUTHORIZING THE EXECUTION OF A TENTATIVE AGREEMENT WITH THE INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 965, ON BEHALF OF THE OFFICE OF PUBLIC UTILITIES, FROM MAY 1, 2017, THROUGH APRIL 30, 2020(No description available)
Agenda Type: Agenda Item
Department: Finance
   2017-272.pdf  

2017-274

AN ORDINANCE ACCEPTING PROPOSAL NO. CS18-03 FOR A FIVE YEAR CONTRACT WITH US BANCORP GOVERNMENT LEASING & FINANCE, INC. FOR MUNICIPAL FINANCING FOR VEHICLES AND EQUIPMENT IN THE PRINCIPAL AMOUNT NOT TO EXCEED $1,400,000.00 WITH AN INTEREST RATE OF 1.996% FOR A TOTAL AMOUNT OF $1,455,863.05 AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF LOAN PROCEEDS IN THE AMOUNT OF $1,400,000.00 AND AUTHORIZING THE FIRST YEAR'S PAYMENT IN THE AMOUNT OF $291,173.00 FOR THE OFFICE OF BUDGET AND MANAGEMENTThis ordinance accepts the best proposal for RFP No. CS18-03 with US Bancorp Government Leasing & Finance, Inc., for municipal financing for vehicles and equipment in the principal amount not to exceed $1,400,000.00. US Bancorp will finance up to $1 ,400,000.00 at the interest rates of 1.996% (for a 5-year term) for a total of $1,455,863.05.
Agenda Type: Agenda Item
Department: Finance
   2017-274.pdf  

2017-275

AN ORDINANCE AUTHORIZING EXECUTION OF GRANT AGREEMENT CHDO #14-2 WITH NEHEMIAH EXPANSION, INC. FOR USE OF THE CITY'S HOME FUNDS, IN AN AMOUNT NOT TO EXCEED $57,000.00, FOR REHABILITATION OF PROPERTY LOCATED AT 932 S. WHEELER, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThe City is a Participating Jurisdiction under the regulations of the U.S. Dept. of HUD's HOME program which serves low-income persons by providing affordable housing. Affordable Housing is an eligible activity for HOME program dollars and consistent with the FFY 2015-2019 Consolidated Plan. This Activity is eligible for the use of the City's HOME funds under 24 CFR Part 92 and under Title 2 of the Cranston-Gonzalez National Affordable Housing Act and meets HUD's regulations of housing for low-income persons
Agenda Type: Agenda Item
Department: Finance
   2017-275.pdf  

2017-276

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE BOARD OF EDUCATION OF SPRINGFIELD SCHOOL DISTRICT 186 FOR USE OF LIBRARY e-CARDS FOR STUDENTS WITHIN THE BORDERS OF SCHOOL DISTRICT 186The Board of Education of Springfield School District 186 and the City desire to enter into an intergovernmental agreement for use of Library e-cards so students within District 186 may access the electronic services provided by Lincoln Library
Agenda Type: Agenda Item
Department: General City Business
   2017-276.pdf  

2017-277

A RESOLUTION DESIGNATING THE CITY OF SPRINGFIELD, ILLINOIS, A PURPLE HEART CITYThe City wishes to designat Monument Avenue a "Purple Heart Trail" to honor the men and women who have been awarded the Purple Heart medal.
Agenda Type: Agenda Item
Department: General City Business
   2017-277.pdf  

2017-278

AN ORDINANCE AMENDING CHAPTER 170 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO DUMPSTERSIt is in the best interest of the City to amend Chapter 170, Sections 170.17.01 and 170.17.02 to require the owner of any commercial premises to include lids which shall be kept closed at all times except when garbage is being deposited in them or they are being emptied.
Agenda Type: Agenda Item
Department: General City Business
   2017-278.pdf  

2017-279

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "G" LIQUOR LICENSES BY SIX FOR LAKE CLUB PROPERTIES RECENTLY ANNEXED TO THE CITY(No description available)
Agenda Type: Agenda Item
Department: General City Business
   2017-279.pdf  

2017-280

AN ORDINANCE APPROVING THE APPOINTMENT OF MARCUS LUCAS TO THE POLICE COMMUNITY REVIEW COMMISSIONPURSUANT TO CH 33 SEC 33.300 OF THE SPRINGIFELD CITY CODE, THIS ORDINANCE IS TO APPOINT MARCUS LUCAS, WHO RESIDE IN SPRINGFIELD, TO THE POLICE COMMUNITY REVEIW COMMISSION
Agenda Type: Agenda Item
Department: General City Business
   2017-280.pdf  

2017-281

AN ORDINANCE APPROVING THE APPOINTMENT OF VAL Y AZELL TO THE SPRINGFIELD/SANGAMON COUNTY REGIONAL PLANNING COMMISSIONPursuant to Section 33.233(b) of the 1988 City of Springfield Code of Ordinances, as amended, three members of the Springfield Sangamon County Regional Planning Commission (SSCRPC) shall be appointed by the mayor with the advice and consent of the city council to serve as a representative of the City of Springfield. Mayor Langfelder desires to appoint Val Yazell, who currently serves on the Springfield Planning and Zoning Commission and who resides in the City of Springfield to the SSCRPC
Agenda Type: Agenda Item
Department: General City Business
   2017-281.pdf  

2017-282

AN ORDINANCE APPROVING THE APPOINTMENT OF JOSEPH GOODEN TO THE SPRINGFIELD/SANGAMON COUNTY REGIONAL PLANNING COMMISSIONPursuant to Section 33.233(b) of the 1988 City of Springfield Code of Ordinances, as amended, three members of the Springfield Sangamon County Regional Planning Commission (SSCRPC) shall be appointed by the mayor with the advice and consent of the city council to serve as a representative of the City of Springfield. Mayor Langfelder desires to appoint Joseph Gooden, who currently serves on the Springfield Planning and Zoning Commission and who resides in the City of Springfield to the SSCRPC
Agenda Type: Agenda Item
Department: General City Business
   2017-282.pdf  

2017-283

AN ORDINANCE APPROVING THE APPOINTMENT OF GREG KRUGER TO THE SPRINGFIELD/SANGAMON COUNTY REGIONAL PLANNING COMMISSIONPursuant to Section 33.233(b) of the 1988 City of Springfield Code of Ordinances, as amended, three members of the Springfield Sangamon County Regional Planning Commission (SSCRPC) shall be appointed by the mayor with the advice and consent of the city council to serve as a representative of the City of Springfield. Mayor Langfelder desires to appoint Greg Kruger, who currently serves on the Springfield Planning and Zoning Commission and who resides in the City of Springfield to the SSCRPC
Agenda Type: Agenda Item
Department: General City Business
   2017-283.pdf