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Frank Lesko - City Clerk, Springfield Illinois

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Current Meeting Summary

Committee of the Whole summary for 7/25/2017.

Presentation Documents

Meeting Documents

   Committee Agenda (7/25/2017)  

Summary of Agenda Items

2017-351

AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $90,000.00 WITH MISSISSIPPI LIME COMPANY FOR THE PURCHASE OF HYDRATED LIME FOR THE DALLMAN POWER PLANT UNIT NO.4 IN A TOTAL AMOUNT NOT TO EXCEED $290,000.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a funding increase ordinance for the purchase of hydrated lime for the Dallman Power Plant Unit No. 4. This Ordinance authorizes additional funding in an amount not to exceed $90,000.00 with Mississippi Lime Company ("Mississippi Lime"). Hydrated lime is required for emissions control for the Unit No. 4. Mississippi Lime meets the pre-approved technical standard and has been supplying hydrated lime for Unit No.4 since 2010. After initial testing, it was concluded that the best option to maximize efficiency would be to sole source the purchase of material that met the design requirements with the fewest operational problems. The hydrated lime produced at the Ste. Genevieve production facility of Mississippi Lime proved to work best. Due to the amount of hydrated lime that has been required for emissions control, the utility will need to increase the amount of the contract by approximately $90,000.00 in order to cover the costs of the remaining deliveries that will be required through the end of the contract period. Ordinance No. 347-10-14 awarded a contract with Mississippi Lime in an amount not to exceed $800,000.00. This Ordinance will increase the total amount payable under said contract to $890,000.0 Mississippi is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-351.pdf  

2017-352

AN ORDINANCE APPROVING A ONE-YEAR CONTRACT EXTENSION UNDER CONTRACT UW16-02-74-WATER MAIN INSTALLATION WITH PETERSBURG PLUMBING AND EXCAVATING, LLC AND JAY SHIRLEY, INC. IN AN AMOUNT NOT TO EXCEED $489,249.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard contract extension ordinance for installation of water main and related fittings. This Ordinance authorizes a one year contract extension with Petersburg Plumbing and Excavating, LLC ("Petersburg") and Jay Shirley, Inc. ("Shirley). This is the first contract extension. The installation of water main and related fittings work is necessitated by heavy workloads, emergencies and circumstances that require specialized equipment, such as boring. This contract establishes multiple contractors to ensure prompt response. The original ordinance and extension covers anticipated annual needs. The ordinance total represents estimated quantities. The vendors are not guaranteed a minimum amount. Ordinance No. 171-04-16 awarded Contract UW16-02-74 to Petersburg and Shirley for installation of water main and related fittings for one year in the total amount of $489,249.00. This Ordinance extends the contract for one year. The contract allows for yearly extensions, however, no additional funds are required. All other terms of the contract remain the same. Petersbur;zis local Cit vendor and Shirley is a local County vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-352.pdf  

2017-353

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW18-05-24- LIQUID CHLORINE WITH JCI JONES CHEMICALS, INC. IN AN AMOUNT NOT TO EXCEED $72,400.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for purchase of liquid chlorine for the Water Division. This ordinance accepts Contract UW18-05-24 in an amount not to exceed $72,400.00 with JCI Jones Chemicals, Inc. ("JCI Jones") for purchase of liquid chlorine for the Water Purification Plant. Liquid chlorine is used as a disinfectant in the drinking water. The utility requires approximately 200 tons per year. The chemical is delivered in one-ton cylinders. JCI Jones was the low bidder on this contract. None of the vendors are local. Unit prices have decreased since last year's contract award.
Agenda Type: Agenda Item
Department: CWLP
   2017-353.pdf  

2017-354

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ALSTOM POWER, INC. IN THE AMOUNT OF $51,859.50 FOR ROLLER ASSEMBLY REBUILD AND PULVERIZER ROLL RESURFACING FOR THE DALLMAN POWER PLANT UNIT NO.4 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for roller assembly rebuild and pulverizer roll resurfacing for the Dallman Power Plant Unit No. 4. This Ordinance approves and authorizes execution of a Professional Services Agreement with Alstom Power, Inc. ("Aistom") in the amount of $36,589.50. The ordinance total also includes an estimated $15,000.00 for repairs that may be required after disassembly and inspection. The roller assembly includes the shaft, bearings, keys, raceways, and rolls, which is what grinds the coal before it goes into the boiler to be burned. The pulverizer roll is just one piece of the roller assembly that rolls on top of the coal and grinds it into very small pieces the size of dust. Inspection and repair is necessary to assess the condition of the shafts, raceways, bearings, keys and rolls and determine what needs repaired and/or replaced. The rolls (tires) will also be brought back to factory specification (diameter and shape). The original equipment manufacturer ("OEM") is not available to perform these services and a high degree of skill is needed to do so. Alstom is the OEM on the roller assemblies for the utility's other pulverizer units and has the expertise to perform these services in accordance with the OEM's specifications. Alstom is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-354.pdf  

2017-355

AN ORDINANCE AUTHORIZING PURCHASE OF A 2015 CAT 407C TELEHANDLER WITH TWO BUCKET ATTACHMENTS FROM ALTORFER INC.FOR AN AMOUNT NOT TO EXCEED $91,000.00 FOR THE OFFICE OF PUBLIC WORKSFor authorization to purchase a used 2015 Cat Telehandler with 251hours and two different bucket attachments. This unit also comes with the balance of a 60 month warranty. The funding will come from the equipment loan proceeds passed with ordinance 208-06-17
Agenda Type: Agenda Item
Department: Public Works
   2017-355.pdf  

2017-356

AN ORDINANCE AUTHORIZING A SOLE SOURCE AGREEMENT WITH 1-80 EQUIPMENT FOR THE REPAIR AND REFURBISHMENT OF PW-80, A 2000 INTERNATIONAL GRAPPLE TRUCK FOR AN AMOUNT NOT TO EXCEED $88,607.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the repairs and refurbishment of PW-80 a 2000 International Grapple truck. The truck will be completely overhauled and ready for use later this year. Our Fleet Garage has deemed it worthy of such repairs as the cost to replace with a new unit is near $1 80,000.00. This expense will be accommodated by the equipment loan proceeds.
Agenda Type: Agenda Item
Department: Public Works
   2017-356.pdf  

2017-357

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH KNIGHT EIA, INC. FOR A FEASIBILITY STUDY COMPRISED OF DATA COLLECTION AND A REPORT DETAILING CONCEPTS AND PHASING FOR MODIFYING 4TH, 7TH, MONROE, ADAMS AND WASHINGTON FROM ONE-WAY TO TWO-WAY STREETS FOR AN AMOUNT NOT TO EXCEED $150,231.13 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for a feasibility study to be completed by Knight Engineering which includes data collection and a deliverable on the potential phasing and feasibility of completing a conversion of 4th, 7th, Monroe, Adams, and Washington from one-way to two-way streets. 4th and 7th are being studied from South Grand to North Grand. Monroe, Adams, and Washington are being studied from Lewis Street to 11th Street. The study includes collection of pedestrian and vehicular traffic patterns at the combined 43 intersections within the study limits. The report deliverable will detail study findings and recommendations on t:No-way traffic operations. All support data, including traffic volumes, capacity and progression analyses, location and aerial mapping, preliminary concept design sketches where appropriate and pertinent correspondence will be attached as appendices.
Agenda Type: Agenda Item
Department: Public Works
   2017-357.pdf  

2017-358

AN ORDINANCE AUTHORIZING ADDITIONAL PAYMENT OF $4,491.68 TO THE STATE OF ILLINOIS, DEPARTMENT OF TRANSPORTATION, FOR A TOTAL AMOUNT NOT TO EXCEED $238,491.68 FOR THE WASHINGTON STREET BRIDGE REPLACEMENT PROJECT (MFT SECTION 05-00443-00-BR I SN 084- 6001), FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the final construction cost for the construction of t e Washington Street Bridge over the Jacksonville Branch. Increases in cost are attributed to higher bid prices, additional abutment and median work, as well as other minor items.
Agenda Type: Agenda Item
Department: Public Works
   2017-358.pdf  

2017-359

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 1766 SHASTA LANE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-359.pdf  

2017-360

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 1768 SHASTA LANE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-360.pdf  

2017-361

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 56 WEST HAZEL DELL LANE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-361.pdf  

2017-362

AN ORDINANCE AUTHORIZING EXTENSION OF CONTRACT #CS-12-05-40 THROUGH SEPTEMBER 13, 2019, WITH ARAMARK UNIFORM & CAREER APPAREL, INC., AND AUTHORIZING AN ADDITIONAL $189,847.56 FOR A TOTAL NOT TO EXCEED $759,390.24 FOR LINEN AND UNIFORM RENTAL SERVICES FOR VARIOUS CITY DEPARTMENTS This contract provides linen and uniform rental for various City and Utility Departments. This contract has a clause that allows for additional contract periods of time upon the mutual consent of both parties. The Vendor has agreed to extend u1 this contract through 9/13/2019 under the same terms, conditions and pricing.
Agenda Type: Agenda Item
Department: Finance
   2017-362.pdf  

2017-363

AN ORDINANCE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH ZELLER DIGITAL INNOVATIONS, INC. d/b/a ZDI, INC. AND "ROOMREADY", TO PROVIDE UPGRADES TO THE AUDIO SYSTEM USED IN THE CITY COUNCIL CHAMBERS FOR THE MUNICIPAL ACCESS CHANNEL FOR AN AMOUNT NOT TO EXCEED $60,155.00 USING PUBLIC EDUCATIONAL GOVERNMENTAL (PEG) FUNDSIn conjunction with previously approved production room audio upgrades, upgrade the Council Chambers to produce production quality audio experience out of the City Council Chambers as well as in the chambers space. Contract includes removing unnecessary equipment and wiring from the production studio as well. This is the same company used for ordinance 033-01-17 (attached for reference
Agenda Type: Agenda Item
Department: Finance
   2017-363.pdf  

2017-364

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR FINLEYS SPRINGFIELD, LLC D/B/A FINLEY'S TAP HOUSE, 3236 GINGER CREEK DRIVEThis ordinance is to increase the number of Class "D" liquor licenses by one for Finleys Springfield, LLC .d/b/a Finley's Tap House, 3236 Ginger Creek Drive, Springfield, Illinois. A Class "D" " liquor license entitles the licensee to sell alcoholic liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only and is a 1 am license.
Agenda Type: Agenda Item
Department: General City Business
   2017-364.pdf  

2017-366

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR VELE CORPORATION D/B/A VELE, LOCATED AT 524 E. MONROE STREETThis ordinance is to increase the number of Class "D" liquor licenses by one for Vele Corporation d/b/a Vele, 524 E MonroeSt. A Class "D" " liquor license entitles the licensee to sell alcoholic liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only until 1 a.m.
Agenda Type: Agenda Item
Department: General City Business
   2017-366.pdf  

2017-367

AN ORDINANCE AUTHORIZING PAYMENT OF $60,000.00 FOR SETTLEMENT OF CIRCUIT COURT CASE 2012-L-0205, Jea1111ie Beal-Frakes v. CITY OF SPRINGFIELDOn August 11, 2011, Jeannie Beal-Frakes was crossing 9th Street on the south crosswalk of its intersection with Percy Street at which time she fell and suffered injuries and other damages and a lawsuit was filed in Sangamon County Circuit Court for case number 2012-L-205, Jeannie Beal-Frakes v. City of Springfield. This ordinance will authorize payment of $60,000.00 to settle this case.
Agenda Type: Agenda Item
Department: Public Works
   2017-367.pdf  

2017-368

AN ORDINANCE AUTHORIZING APPROVAL OF A SUB-LEASE AGREEMENT BETWEEN THE SPRINGFIELD PARK DISTRICT AND BLUE RIDGE CLUBPursuant to ordinance 529-10-02 the City entered into an Intergovernmental Cooperation Agreement with the Springfield Park District that contains provisions requiring sub-leases to be approved by the City. This ordinance will approve a sub-lease agreement between the Springfield Park District and Blue Ridge Club
Agenda Type: Agenda Item
Department: General City Business
   2017-368.pdf