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Current Meeting Summary

City Council summary for 8/21/2018.

Presentation Documents

Meeting Documents

   City Council Zoning Agenda (8/21/2018)  

Summary of Agenda Items

2018-345

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW19-06-34- LIQUID CHLORINE WITH JCI JONES CHEMICALS, INC. IN AN AMOUNT NOT TO EXCEED $111,300.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for purchase of liquid chlorine for the Water Division. This ordinance accepts Contract UW19-06-34 in an amount not to exceed $111 ,300.00 with JCI Jones Chemicals, Inc. ("JCI Jones") for purchase of liquid chlorine for the Water Purification Plant. Liquid chlorine is used as a disinfectant in the drinking water. The utility requires approximately 200 tons per year. The chemical is delivered in one-ton cylinders. JCI Jones was the low bidder on this contract. None of the vendors are local. Unit prices have increased since last year's contract award was awarded to JCI Jones for a one year term for the total amount of $72,400.00
Agenda Type: Agenda Item
Department: CWLP
   2018-345.pdf  

2018-346

AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UE19-05-27 - INDIAN HILLS UNDERGROUND ELECTRIC REBUILD WITH ASPLUNDH CONSTRUCTION, LLC IN AN AMOUNT NOT TO EXCEED $353,242.57 FOR OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-05-27 with Asplundh Construction, LLC ("Asplundh") in the amount of $353,242.57 for the Indian Hills Underground Electric Rebuild for the Office of Public Utilities. Contractual services include labor, equipment, supervision, and tools to rebuild and upgrade the underground electric infrastructure in the Indian Hills area in Springfield. The project boundaries are roughly Blackhawk Avenue, Delaware Drive, Neil Road, and Piper Road. Asplundh will be using a subcontractor, Zizza Highway Service Inc. that is State of Illinois Department of Transportation certified as a Disabled Business Enterprise (DBE). The area has experienced multiple failures in recent years. The current direct buried underground electric cable was installed in the 1970's and is at the end of its useful life. The new cable and conduit system will provide for significant increase in electric reliability and ease of maintenance. The average life cycle of new cable is approximately 40 years. There were originally 4 bidders on this contract, 1 withdrew their bid. Of the three remaining bidders, one was a local vendor, even with the 5% local vendor preference applied, Asplundh was still the lowest bid
Agenda Type: Agenda Item
Department: CWLP
   2018-346.pdf  

2018-347

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE19-06-30- UNIT 4 SCR CATALYST REPLACEMENT WITH HAYES MECHANICAL LLC IN AN AMOUNT NOT TO EXCEED $155,042.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for catalyst replacement at Unit 4. This ordinance accepts Contract UE19-06-30 in an amount not to exceed $155,042.00, with Hayes Mechanical LLC ("Hayes Mechanical"), for replacement of the bottom layer of catalyst in Unit 4 SCR. The bottom layer of catalyst is reaching exhaustion and becoming fouled. It needs to be removed and replaced with new catalyst in order to maintain proper operation for NOx removal and continued operation of the unit. This ordinance is to provide the labor and equipment to replace the layer. This is a normal maintenance event and will occur periodically throughout the service life of the unit. The catalyst is being purchased under a separate ordinance. There were 2 bidders on this contract, neither were local vendors.
Agenda Type: Agenda Item
Department: CWLP
   2018-347.pdf  

2018-348

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-06-36- FORD EXPLORERS WITH LANDMARK FORD TRUCKS, INC. IN AN AMOUNT NOT TO EXCEED $58,426.72, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-06-36 in an amount not to exceed $58,426.72, with Landmark Ford Trucks, Inc. ("Landmark"), for purchase of two (2) Ford Explorers. These vehicles will be used in everyday operations at CWLP Transmission and Distribution Division. These vehicles will replace units 31 and 301. Unit 31 is a 2000 Ford Focus with 57,000 miles that is rusted through in various places and needs significant engine work; Unit 301 is a 2006 Ford Explorer with over 200,000 miles with significant repair issues including an engine overhaul. Both Unit 31 & Unit 301 will be going to the auction. Landmark Ford was the only bidder on this contract, they are a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2018-348.pdf  

2018-349

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-06-38- PALO ALTO FIREWALL WITH SHI INTERNATIONAL CORP. IN AN AMOUNT NOT TO EXCEED $51,400.00, FOR THE INFORMATION SYSTEMS DIVISION OF THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-06-38 in an amount not to exceed $51,400.00, with SHI International, Corp. ("SHI"), for purchase of a pair of Palo Alto 3250 HA Firewalls for the consolidation of web content filtering, VPN connectivity and firewall services for the Office of Public Utilities' Information Systems Division. The contract also comes with one year of support and subscription maintenance on both devices. These will be in a high availability cluster between the primary and backup datacenters for redundancy, maintenance, and continuity of service. There were 2 bidders on this contract, neither were local bidders.
Agenda Type: Agenda Item
Department: CWLP
   2018-349.pdf  

2018-350

AN ORDINANCE APPROVING THE PURCHASE OF REPLACEMENT GEARS AND ASSOCIATED PARTS FOR THE DALLMAN POWER PLANT UNIT NO. 33'S NO. 1 PULVERIZER FROM ALSTOM POWER, INC. IN THE AMOUNT OF $345,448.36 FOR THE FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance approves the purchase of new gears and associated parts for the Dallman Power Plant Unit No. 33's No. 1 pulverizer from Alstom Power, Inc. ("Alstom") in the amount of $345,448.36. The bull and worm gears for Unit 33's No.1 pulverizer have excessive wear and need to be replaced. These are part of the pulverizer gear box that transfers motion from the pulverizer motor to the pulverizer table, which is the driving process to turn raw coal into a fine powder before entering the boiler. To change these gears, the mill body has to be removed to access the gear box. This ordinance is for materials only. There are significant lead times for many of these parts associated this this replacement of the bull and worm gears. Alstom is the original equipment manufacturer ("OEM") for the Unit 33's pulverizers. Alstom is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2018-350.pdf  

2018-351

AN ORDINANCE AUTHORIZING CONDEMNATION OF REAL PROPERTY FOR THE PURPOSE OF CONSTRUCTING USABLE SEGMENT IV OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to authorize, empower and direct Corporation Counsel to obtain title and possession of Parcel Numbers SR0191 and SR0192 through condemnation. Despite good faith efforts, the City has been unable to purchase these properties. The purchase of said real estate is for public purposes, specifically associated with and necessary for the Springfield Rail Improvements Projects
Agenda Type: Agenda Item
Department: Public Works
   2018-351.pdf  

2018-352

AN ORDINANCE AUTHORIZING A CONTRACT WITH JAMES J. RECHNER AND SUZANNE RECHNER FOR THE PURCHASE OF ONE PARCEL OF REAL ESTATE LOCATED AT 2421 S. 5TH STREET IN THE AMOUNT OF $16,555.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of a portion of one parcel located at 2421 S. 5th Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.
Agenda Type: Agenda Item
Department: Public Works
   2018-352.pdf  

2018-353

AN ORDINANCE AUTHORIZING PAYMENT OF $15,000.00 TO THE SCHERPINKSY FAMILY LIVING TRUST FOR PURCHASE OF A PORTION OF ONE PARCEL LOCATED AT 2417 S. 5TH STREET AND AUTHORIZING DISPOSAL OF 3,461.66 SQ. FT. OF EXCESS RIGHT-OF-WAY AREA AT 2413 S. 5TH STREET FOR THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of a portion of one parcel located at 2417 S. 5th Street, and disposal of 3,461 .66 sq. ft. of excess right of way area at 2413 S. 5th Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects
Agenda Type: Agenda Item
Department: Public Works
   2018-353.pdf  

2018-354

A SUPPLEMENTAL RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $234,668.00 MAY BE USED FOR LAND ACQUISITION FOR SPRINGFIELD RAIL IMPROVEMENT PROJECTS, MFT SECTION # 18-00478- 00-BR, FOR THE OFFICE OF PUBLIC WORKSThis supplemental resolution outlines to IDOT that we may spend $2 4,668.00 from MFT funds to pay for land acquisition for the Springfield Rail Improvements Project
Agenda Type: Agenda Item
Department: Public Works
   2018-354.pdf  

2018-355

AN ORDINANCE AUTHORIZING EXECUTION OF AN AMENDMENT TO EXTEND THE DATE OF AN AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION FOR PRELIMINARY ENGINEERING OF THE WALNUT STREET CORRIDOR FROM SOUTH GRAND AVENUE TO CAPITOL AVENUE (MFT SECTION #17-00484-00-SP) FOR THE OFFICE OF PUBLIC WORKSThis ordinance authorizes an amendment to the agreement between the City and the State of Illinois the use of Highway Safety Improvement Program funds for the Walnut Street corridor from South Grand Avenue to Capitol Avenue (Section 17- 00484-00-SP). This amendment extends the agreement term to December 31 , 2020. This amendment does not increase the financial component of this project
Agenda Type: Agenda Item
Department: Public Works
   2018-355.pdf  

2018-356

AN ORDINANCE AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS FOR CONSTRUCTION OF ARCHER ELEVATOR ROAD AND ILES AVENUE IMPROVEMENTS, MFT SECTION NUMBER 17-00431-02-PV, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to approve an intergovernmental agreement with IDOT for the construction of Archer Elevator from Yucan Drive to Lavender Lane and from the north side of Rotary Park to Greenbriar Drive Meadowbrook Road. Archer Elevator will be a three lane urban roadway with bike lanes and sidewalks. The project is scheduled to be bid through IDOT in November. The total construction costs are estimated to be $5, 197,860 with the following breakdown of funds: $2,550,000 Surface Transportation Program (STU} federal funds, $747,860 Illinois Transportation Enhancement (ITEP) federal funds and $1,900,000 Motor Fueld Tax (MFT) funds. IDOT will bill the City periodically throughout the project for the match
Agenda Type: Agenda Item
Department: Public Works
   2018-356.pdf  

2018-357

A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $1,900,000.00 MAY BE USED FOR THE ARCHER ELEVATOR ROAD IMPROVEMENTS PROJECT, MFT SECTION 17-00431-02-WR, FOR THE OFFICE OF PUBLIC WORKSThis supplemental resolution informs IDOT that the City is using MFT funds ($1,900,000.00) for construction of the Archer Elevator Road Improvements
Agenda Type: Agenda Item
Department: Public Works
   2018-357.pdf  

2018-358

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH ROCHESTER TOWNSHIP FOR JURISDICTIONAL TRANSFER OF HILLTOP ROAD BEGINNING AT THE SPRINGFIELD CORPORATE LIMIT LINE, NORTH TO STATE ROUTE 29 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the approval of a jurisdictional transfer of Hilltop Road from Rochester Township to the City in order to perform public infrastructure improvements within the right-of-way to be of benefit to the City residents and permanent in nature.
Agenda Type: Agenda Item
Department: Public Works
   2018-358.pdf  

2018-359

AN ORDINANCE AUTHORIZING EXECUTION OF SUB-RECIPIENT AGREEMENT NO. 17-SR-0003 WITH, AND AUTHORIZING PAYMENT TO, BOYS AND GIRLS CLUBS OF CENTRAL ILLINOIS, FOR PROPERTY LOCATED AT 300 S. 15TH STREET, UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $140,000.00 THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTAn ordinance authorizing the execution of a subrecipient agreement No.17-SR-0003 and authorizing payment to Boys and Girls Clubs of Central Illinois for removal of windows and asbestos, installation of new windows, general contracting work and architects/development fees for the facilities at the property address, 300 S. 15th Street with the use of Communiy Development Block Grant Funds in the amount not to exceed $140,000.00 through the Office of Planning and Economic Development.
Agenda Type: Agenda Item
Department: Finance
   2018-359.pdf  

2018-360

AN ORDINANCE AMENDING CHAPTER 38, SECTION 38.16, OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO PURCHASING AND CONTRACTSIt is in the best interest of the City to amend Chapter 38, Section 38.16, pursuant to recommendations by the ad hoc advisory group pertaining to purchases and contracts
Agenda Type: Agenda Item
Department: General City Business
   2018-360.pdf  

2018-361

AN ORDINANCE AUTHORIZING AN INCREASE IN THE NUMBER OF CLASS "B1" LIQUOR LICENSES BY ONE FOR HERE TODAY, LLC D/B/A HERE TODAY LOCATED AT 1774 WABASH A VENUEThis ordinance is to increase the number of Class "B1" liquor licenses by one to Here Today, LLC, d/b/a Here Today, 1774 Wabash Ave., Springfield Illinois. A Class "B1" license shall entitle the licensee to sell alcoholic liquor in the original package only, for consumption off of the premises, but shall not authorize consumption on the premises. Said license shall entitle the licensee to sell alcoholic liquor from 7:00 a.m. until 10:00 p.m., Monday through Sunday
Agenda Type: Agenda Item
Department: General City Business
   2018-361.pdf  

2018-362

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "AA" LIQUOR LICENSES BY ONE FOR THE FIELD BAR & GRILL HOOKAH LOUNGE, LLC D/B/A THE FIELD BAR & GRILL HOOKAH LOUNGE LOCATED AT 933 NORTH GRAND AVENUE WESTThis ordinance is to Increase the number of Class "AA" liquor licenses by one to The Field Bar & Grill Hookah Lounge, LLC d/b/a The Field Bar & Grill Hookah Lounge, LLC, 933 W North Grand Ave.,Springfield Illinois. A Class AA license shall entitle the licensee to sell alcoholic liquor, on or off of the premises where sold in the original package. This is a 1 a.m. license
Agenda Type: Agenda Item
Department: General City Business
   2018-362.pdf  

2018-363

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR PARKWAY PASTA, INC. D/B/A THE PASTA HOUSE COMPANY LOCATED AT 2599 W. WABASH A VENUEThis ordinance is to increase the number of Class "D" liquor licenses by one to Parkway Pasta, Inc. d/b/a The Pasta House Company, 2599 W. Wabash, Springfield, Illinois. A Class "D" liquor license entitles the licensee to sell alcohol c liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only, this is a 1am license.
Agenda Type: Agenda Item
Department: General City Business
   2018-363.pdf  

2018-365

AN ORDINANCE AUTHORIZING PAYMENT OF $684,000 OVER A THREE YEAR PERIOD FOR THE CITY'S SHARE OF REMEDIATION COSTS INCURRED BY US EPA CLAIM NO. 17-CV-03168 RELATING TO THE CLEAN UP OF THE SPRINGFIELD IRON COMPANY CERCLASITE A civil action was brought against the City of Springfield by the United States of America seeking recovery of its costs incurred in the amount of $1,368,194.25 by US EPA Claim No. 17-CV-03168 in response to the release of hazardous substances at and from the Springfield Iron Company Site located on the north side of Springfield which ceased operation in 1905. It is in the best interest of the City to authorize payment of $684,000 over a three year period for settlement of the City's portion of this claim.
Agenda Type: Agenda Item
Department: Finance
   2018-365.pdf  

DOC. 018-040

1201 S, Dirksen Parkway WARD 3 A petition for reclassification of property from 1-1, Light Industrial District, Section 155.040, to B-1, Highway Business Service District, Section 155.033 Comments Requests reclassification from 1-1 to B-1 for approximately 1.41 acres located at the northwest corner of South Dirksen Parkway and South Grand Avenue East. Petitioner desires to construct a Burger King with a drive through. None Recommend Approval
Agenda Type: Docket Item
Department: Public Works
   2018-040.pdf  

DOC. 018-041

700 Block of N Bond St. , 400 Block of W. Carpenter St., 500 Block of Herndon St., 400 Block of W. Miller St., 500 Block of W. Miller St. OFF, Office District, Section 155.020, R-2, Single-Family & Duplex Residence District, Section 155.017, R-5 (b) General Residence & Office District, Section 155.021, and R-5 ( c), Office District, Section 155.022, S-3, Central Shopping District, Section 155.032 S-3, Central Shopping District, Section 155.032, and a Conditional Permitted Use pursuant to Section 155.032 (c) (1), Accessory OffStreet Parking Lots Not on the same lot as use served, and Section 155.183, Accessory Off-Street parking not on same zoning lot as use served, and a variance of Section 155.480 ( i), Landscape,Screening and Lighting Regulations: Transitional Buffer Yard Requirement and Landscaping, and a variance pursuant to Section 155.212, General Provisions, Variances, and Section 155.213, Applications for Variances, for a variance from the sign regulations of Sections 155.320 through Section 155.325, Commercial and Industrial District Sign Regulations, to allow the S-2 sign regulations. The Petitioner, Memorial Medical Center, intends to construct a new medical laboratory facility which will be constructed on some combination of Tracts 2, 3, and 4 with parking on those Tracts and on adjacent real estate owned by petitioners that is outside the building footprint. It is anticipated that a new parking lot to support the facility will be constructed on Tract 5. Request includes Reclassification Tracts 1 through 6 to S-3; a CPU for accessory off-street parking not on same zoning lot as use served for Tract 5 ( to serve as parking for the facility built on the South side of W. Miller Street) and for Tract 6 ( to serve as parking for the existing facility located at 404 Herndon Street); and a variance of 155.480 (i) for reduction of the Transitional Buffer Yard along the South line of Tracts 2, 3, and 4, and West line of Tract 5 to zero feet; & a variance pursuant to 155.212 & 155.213 for variance from the sign regulations of 155.320 through 155.325 to allow the S-2 sign regulations rather than the S-3 sign regulations. Sam Cahnman Attorney for Lawrence Chandler
Agenda Type: Docket Item
Department: Public Works
   2018-041.pdf  

2018-367

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-05-26- PURCHASE OF A WHEEL LOADER WITH ROLAND MACHINERY COMPANY IN AN AMOUNT NOT TO EXCEED $352,015.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of a Wheel Loader. This ordinance accepts Contract UE19-05-26 in an amount not to exceed $352,015.00 with Roland Machinery Company ("Roland") for the purchase of a 2018 Komatsu WA470-8 Wheel Loader for the Dallman Power Plant. The purchase also includes a five year or 10,000 hour extended maintenance warranty. The new equipment will be used for loading byproducts from the Dallman power station and the Filter plant collections basins, as well as other coal ash materials. A 2007 Komatsu WA450 wheel loader with 15,000 plus hours of operating time and a Lorain Hydraulic Crane, that has a damaged main boom will be traded in to Landmark as a part of the purchase. There were two bidders on this contract. All are local vendors. Roland submitted the lowest bid
Agenda Type: Agenda Item
Department: CWLP
   2018-367.pdf  

2018-368

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-06-32- UNIT 4 COOLING TOWER REPAIRS TIME AND MATERIAL WITH AMERTECH TOWERSERVICES, LLC. IN AN AMOUNT NOT TO EXCEED $94, 150.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-06-32 in an amount not to exceed $94, 150.00, with Amertech TowerServices, LLC. ("Amertech"}, for Unit 4 Cooling Tower Repairs Time and Material. Accumulated over time with regular wear and tear, there are repairs needed to the Unit 4 Cooling Tower. The repairs include the coating of fan blades, repair of the dividing walls between the individual cells of the cooling tower, nozzle repair and replacement, drift eliminator inspection and inspection, replacement, and repair of the cooling fill media. These repairs will provide for the sustainable future of Unit 4. Amertech will provide materials and labor to restore Unit 4 Cooling Tower's partition walls, nozzles, pill, pacing and fan blade coating. There were 3 bidders on this contract, none were local vendors.
Agenda Type: Agenda Item
Department: CWLP
   2018-368.pdf  

2018-369

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-06-37 WITH SIEMENS ENERGY, INC. AND TURBINE RESOURCES, INC. FOR INTERSTATE TURBINE COMBUSTION PARTS IN AN AMOUNT NOT TO EXCEED $577,804.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-06-37 in an amount not to exceed $577,804.00, with Siemens Energy, Inc. ("Siemens") and Turbine Resources, Inc. ("Turbine Resource") for Interstate Turbine Combustion Parts. The Utility asked for bids on approximately 177 part items for the Interstate Turbine. For Section 2.A: Siemens has been awarded the bid to produce and deliver item #122 for Part No. 775J667002 Transition for a total price of $461,604.00. Turbine Resources was awarded the bid to produce and deliver the following items: #123 Part No. 7863D44016 Standard Combustor Basket, ($77,500.00); #124 Part No. 7863D44017 UN Combustor Basket ($15,500.00); #125 Part No. 7863D44018 Igniter Combustor Basket ($15,500.00) for a total price of $108,500.00 For Section 2B: Turbine Resources was awarded the bid to refurbish and deliver the following items: #175 Part No. 7863D44016 Standard Combustor Basket ($5,500.00); #176 Part No. 7863D44017 UN Combustor Basket ($1, 100.00); #177 Part No. 7863D44018 Igniter Combustor Basket ($1, 100.00) for a total price of $7,700.00 There were 5 bidders on this contract, none were local vendors.
Agenda Type: Agenda Item
Department: CWLP
   2018-369.pdf  

2018-370

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH POWER TECHNICAL CONSULTING SERVICES LLC IN AN AMOUNT NOT TO EXCEED $40,467.15.00 FOR CONSULTING SERVICES FOR THE UNIT 4 PULVERIZER "A" CHANGEOUT AND REBUILD, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for consulting services. This Ordinance approves and authorizes execution of a Professional Services agreement with Power Technical Consulting Services LLC ("Power Technical") in an amount not to exceed $40,467.15 for consulting services for the Unit 4 Pulverizer "A" changeout and rebuild. The Unit 4 "A" pulverizer needs to be rebuilt and changed out due to the normal wear lifespan. The results from this information will provide the scope and planning for future repairs and determine what, if any, repairs need to be done immediately. Technical assistance is needed to determine the appropriate corrective action. The rebuild & changeout are very complicated and assistance from a trained professional in order to complete the work correctly. Power Technical is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2018-370.pdf  

2018-371

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH MARTIN ENGINEERING COMPANY OF ILLINOIS IN AN AMOUNT NOT TO EXCEED $103,200.00 FOR ENGINEERING AND LAND SURVEYING SERVICES FOR THE RELOCATION OF THE COAL HAUL ROAD AT THE FILTER PLANT, FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance approves and authorizes execution of a Professional Services agreement with Martin Engineering Company of Illinois ("Martin Engineering") in an amount not to exceed $103,200.00 for an engineering study and surveying to evaluate relocation of the Coal Haul Road. The Coal Haul road is located just south of the Filter Plant and is being relocated to accommodate the future expansion of the filter plant. Martin Engineering has previously performed surveying and design work in this area and is already in possession of the topography and underground data and can most efficiently and quickly provide a design that can be built. The contract includes 1) Design, Plans, Specifications, Meetings ($41,583); 2) Surveying and Construction Stakeout ($18,872); 3) Construction Observation & Compaction Testing Phase 1 ($20,809.00) and Phase 2 ($6,936.00) and for unforeseen circumstances - an allowance of $15,000. Martin Engineering is a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2018-371.pdf  

2018-372

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT WITH IBIDEN CERAM ENVIRONMENTAL, INC. IN AN AMOUNT NOT TO EXCEED $366,400.00 FOR CATALYST REGENERATION AT THE DALLMAN POWER STATION, FOR THE OFFICE OF PUBLIC UTILITIES This is a new contract for regeneration of catalyst modules from the selective catalytic reactors ("SCR") for the Dallman Power Plant Unit No. 33. This ordinance authorizes a contract with Ibiden Ceram Environmental, Inc. ("Ceram") in an amount not to exceed $366.400.00 to clean and regenerate 56 catalyst modules. During the Spring 2018 Unit No. 33 outage, several layers of catalyst were removed from service due to deactivation, erosion, pluggage and sintering. This catalyst can be regenerated at a cost of approximately $6,542.86 per catalyst. The price of new is approximately $9,000 per catalyst. The catalyst will be shipped to North Carolina for cleaning and regeneration. The units will then be tested in a semi-bench reactor in Frauenthal, Austria, and then returned to the City to be installed in the SCRs at a later date. The catalyst is important in converting nitrogen oxides, also referred to as NO, with the aid of a catalyst into diatomic nitrogen and water. Ceram is the Original Equipment manufacture ("OEM") of the catalysts. Ceram is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2018-372.pdf  

2018-374

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH LEXIPOL LLC, A DELAWARE LIMITED LIABILITY COMPANY, TO PROVIDE ADMINISTRATIVE SERVICES TO UPDATE THE SPRINGFIELD FIRE DEPARTMENT'S POLICIES FOR AN AMOUNT NOT TO EXCEED $30,079.00This will include a comprehensive review and overhaul of policies currently in effect as well as the introduction and implementation of policies on issues not currently addressed. Ongoing employee training also included in annual subscription. Commodity code: 9186900100 Consulting Services -risk management
Agenda Type: Agenda Item
Department: Public Safety
   2018-374.pdf  

2018-373

AN ORDINANCE AUTHORIZING THE PURCHASE OF HARDWARE AND SOFTWARE WITH OPEN SYSTEMS INTERNATIONAL, INC. IN AN AMOUNT NOT TO EXCEED $370,138.00, FOR UPGRADES TO SCADA/EMS SYSTEM, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance approves the purchase of hardware and software from Open Systems International, Inc. ("OSI") to upgrade the Supervisory Control and Data Acquisition (SCADA) I Energy Management System (EMS) for the Office of Public Utilities. Ordinance No. 322-09-12 awarded RFP UE12-16 to OSI for the current system. Electric Operations is planning to execute an upgrade of the current SCADNEMS system hardware and software as it approaches the end of vendor support. In order to effectively maintain the system and avoid more costly and protracted replacements in the future, a cyclical upgrade is warranted at this time. Continued maintenance and support of the hardware and software is also necessary to ensure compliance with NERC cybersecurity requirements. Additionally, an upgrade will introduce new features that will enhance current processes and aid in a more efficient operation of the electric system. These enhancements will make electric operations better able to quickly respond to electric problems and outages. OSI is not a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2018-373.pdf  

2018-375

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $35,000.00 FROM UNAPPROPRIATED FUND BALANCE FOR THE PURCHASE OF A MINI EXCAVATOR AND HAULING TRAILER FOR THE OFFICE OF PUBLIC WORKSAn ordinance authorizing a supplemental appropriation from unappropriated fund balance for the purchase of a mini excavator and hauling trailer
Agenda Type: Agenda Item
Department: Public Works
   2018-375.pdf  

2018-376

AN ORDINANCE AUTHORIZING THE PURCHASE OF 1225 E. BROWN, ON THE TAX SALES LIST FROM SANGAMON COUNTY, AS TRUSTEE, IN AN AMOUNT NOT TO EXCEED $789.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the purchase of 1225 E. Brown parcel# 14-34.0-480-019 at a cost of $789.00 from the Sangamon County Treasurer
Agenda Type: Agenda Item
Department: Public Works
   2018-376.pdf  

2018-377

AN ORDINANCE AUTHORIZING AN EXTENSION OF A CONTRACT WITH, AND ADDITIONAL PAYMENT OF $80,000.00 TO, ASSURANCE AGENCY, LTD TO SERVE AS THE CITY'S HEALTH INSURANCE CONSULT ANT FROM MARCH 1, 2019, THROUGH FEBRUARY 28, 2020, FOR THE OFFICE OF HUMAN RESOURCESPursuant to agreement provisions, this ordinance authorizes a 1 year extension allowed by the original language to continue the same terms, conditions and premium with Assurance Agency, Ltd March 1, 2019 through February 29, 2020. Contract amount not to exceed $80,000
Agenda Type: Agenda Item
Department: Finance
   2018-377.pdf  

2018-378

AN ORDINANCE AUTHORIZING A TWO YEAR EXTENSION OF A CONTRACT WITH, AND ADDITIONAL PAYMENT OF $1,165,000.00 TO, CORESOURCE, INC. TO SERVE AS THIRD PARTY ADMINISTRATOR AND UTILIZATION MANAGEMENT FIRM FROM MARCH 1, 2019, THROUGH FEBRUARY 28, 2021, FOR THE OFFICE OF HUMAN RESOURCESPursuant to agreement provisions, this ordinance authorizes a two (2) year extension allowed by the original language to continue the same terms, conditions with Coresource as the City's Third Party Administrator and Utilization Management Firm March 1, 2019 through February 28, 2021 . Contract amount not to exceed $1, 165,000
Agenda Type: Agenda Item
Department: Finance
   2018-378.pdf  

2018-379

AN ORDINANCE AUTHORIZING PAYMENT TO KIM CORDERY, A SPRINGFIELD POLICE OFFICER, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 16-WC-033776Kim Cordery was employed as a police officer for the City of Springfield on September 22, 2016 and reported an injury to her right foot during an inservice police training session. She treated conservtively but due to continued complaints was sent for an MRI which revealed a non displaced fracture of the cuboid bone. She attended an IME which confirmed the fracture and mechanism of injury. Ms. Cordery underwent conservative treatment and was able to return to work light duty in October 2016; full duty in May 2017. Ms. Cordery filed a workers' compensation claim (case number 16 WC 033776) and is willing to settle her claim in the amount of $18,000.00 representing a permanent partial disability equivalent to 14.272% of a foot. Livingstone, Mueller, O'Brien and Davlin, P.C., the city's legal advisors, recommend payment in the amount of $18,000.00 to settle case number 16 WC 033776.
Agenda Type: Agenda Item
Department: Finance
   2018-379.pdf  

2018-380

AN ORDINANCE AUTHORIZING PAYMENT TO RONALD MOHAN, A FORMER OFFICE OF PUBLIC UTILITIES EMPLOYEE, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 17-WC-036123Ronald Mohan was employed as a foreman for the Office of Public Utilities on November 3, 2017 and reported an injury to his left knee after fell to the ground when a truck bumper gave way. He was treated conservatively and due to continued pain complaints was sent for an MRI which revealed tears of lateral and medial meniscus; he was given a surgical recommendation. Mr. Mohan underwent a scope in February of 2018 and was able to return to work full duty in March of 2018. Mr. Mohan filed a workers' compensation claim (17 WC 036123) and is willing to settle his claim in the amount of $42,496.90 representing a permanent partial disability equivalent to 25% of a leg. Livingstone, Mueller, O'Brien and Davlin, the city's legal advisors, recommend payment in the amount of $42,496.90 to settle case number 17 WC 036123
Agenda Type: Agenda Item
Department: Finance
   2018-380.pdf  

2018-381

AN ORDINANCE AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH HELPING HANDS OF SPRINGFIELD, INC. FOR USE OF THE PROPERTY LOCATED AT 1015 E. MADISON STREET AS A TEMPORARY WINTER WARMING CENTER This ordinance will approve a lease agreement with Helping Hands of Springfield, Inc. for use of the property located at 1015 E. Madison Street as a temporary winter warming center
Agenda Type: Agenda Item
Department: Finance
   2018-381.pdf  

2018-382

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "E" LIQUOR LICENSES BY ONE AND INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR DEW CHILLI PARLORS OF AMERICA, LLC D/B/A DEW CHILLI PARLOR NO. 2 LOCATED AT 2690 S. DIRKSEN PARKWAYThis ordinance is to decrease the number of Class "E" liquor licenses by one and increase the number of Class "D" liquor licenses by one for Dew Chilli Parlors of America, LLC d/bla Dew Chilli Parlor No. 2 located at 2690 S. Dirksen Parkway. A Class "E" liquor license entitles the licensee to sell beer and wine only, by the drink or pitcher, as part of a restaurant business. A Class "D" liquor license entitles the licensee to sell beer, wine and spirits, by the drink or pitcher, as part of a restaurant business and is a 1 a.m. license.
Agenda Type: Agenda Item
Department: General City Business
   2018-382.pdf  

2018-383

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS "E" LIQUOR LICENSES BY ONE AND INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR NEXT GEN-MONROE, LLC D/B/A NANCY'S PIZZA LOCATED AT 2301 W. MONROE STREETAlderman Theilen is requesting this ordinance to decrease the number of Class "E" liquor licenses by one and increase the number of Class "D" liquor licenses by one for Next Gen-Monroe, LLC d/b/a Nancy's Pizza located at 2301 W. Monroe Street. A Class "E" liquor license entitles the licensee to sell beer and wine only by the drink or pitcher as part of a restaurant business. A Class "D" liquor license entitles the licensee to sell beer, wine and spirits by the drink or pitcher as part of a restaurant business and is a 1 a.m. license. The owner desires to allow video gaming which is not allowed under a Class E license pursuant to zoning.
Agenda Type: Agenda Item
Department: General City Business
   2018-383.pdf