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Current Meeting Summary

Committee of the Whole summary for 9/26/2017.

Presentation Documents

Meeting Documents

   Committee Agenda (9/26/2017)  

Summary of Agenda Items

2017-423

AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $65,000.00 UNDER CONTRACT NO. UE15-02-101 WITH MPW INDUSTRIAL WATER SERVICES, INC. FOR PORTABLE DEMINERALIZER SERVICES FOR A TOTAL AMOUNT NOT TO EXCEED $539,700.00, FOR THE OFFICE OF PUBLIC UTILITIESis a standard funding increase ordinance for portable demineralizer services for Dallman Power Station & Interstate Combustion Turbine. This Ordinance authorizes additional funding in an amount not to exceed $65,000.00 with MPW Industrial Water Services, Inc. ("MPW"). Ordinance No. 149-04-15 awarded bid Contract UE15-02-1 01 to MPW in the total amount of $346,200.00, however the ordinance did not take into account monthly demurrage charges to have the equipment on site. Ordinance No. 227-06-16 addressed these monthly demurrage charges resulting in an increase in the contract by an additional $128,500.00. Unit 4 and the Interstate Combustions Turbine have required additional portable demineralizer trailers on site, requiring additional increase of funding to continue the remainder of the contract term, April 2018. This Ordinance will increase the total amount payable under said contract to $539,700.00. MPW is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2017-423.pdf  

2017-424

AN ORDINANCE ACCEPTING PROPOSAL NO. UE18-06 WITH MOTUS GROUP INC. IN THE AMOUNT OF $97,229.00 FOR AIR FLOW AND SORBENT INJECTION OPTIMIZATION STUDY FOR THE DALLMAN POWER PLANT UNIT NO.4 BAGHOUSE FOR THE OFFICE OF PUBLIC UTILITIESordinance was not low bid. If you need additional space, please continue on the back of this form.) This ordinance accepts Proposal UE18-06 in an amount not to exceed $97,229.00 with Motus Group, Inc. ("Motus") for an Air Flow and Sorbent Injection Optimization Study at the Dallman Power Plant Unit No. 4 Baghouse. Currently the Baghouse is operating under non-ideal conditions with uneven air flows creating uneven particulate loading; this loading could lead to pre-mature bag wear and failures resulting in reduced capacity. This study is to improve the air distribution, optimize the sorbent injection and provide extended service life to the filtration bags. Motus base bid is for the Computation Fluid Dynamic (CFD) model ($29,040.00) and Physical Flow model ($46,489.00). Motus will perform seven (7) additional runs with remeshing ($21,700.00). Although Motus is allowing for a $15,189.00 discount to utilize an existing model of the Baghouse and duct work from the original construction of Unit 4, this ordinance is not including this discount as a precautionary measure in case the existing model is damaged in route or determined to be too old to utilized in the study. It will not be known if this existing model can be utilized until Motus is working with the model. There were two bidders on this proposal, neither bidder were local vendors
Agenda Type: Agenda Item
Department: CWLP
   2017-424.pdf  

2017-425

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE18-07-34- GROUNDWATER & LEACHATE ANALYSIS WITH ENVIRONMENTAL MONITORING AND TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $55,388.00 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE18-07-34 in an amount not to exceed $55,388.00 with Environmental Monitoring and Technologies, Inc. ("EMT" Inc.) for laboratory services for groundwater and leachate sampling and analysis at the Flue Gas Desulfurization (FGDS) Sludge disposal facility as required by Illinois Environmental Protection Agency (!EPA) operating permit. The sampling is expected to be completed within 2 years. EMT is not a local vendor expected to be completed within 2 years.
Agenda Type: Agenda Item
Department: CWLP
   2017-425.pdf  

2017-426

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE18-07-35- VMWARE CLUSTER REPLACEMENT WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $263,133.64 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of fourteen (14) server hosts for replacement of the VMWare virtual server clusters in the primary and backup datacenters that have gone out of warranty. This ordinance accepts Contract UE18-07-35 in an amount not to exceed $263,133.64, with Matrix Systems Group, Inc. ("Matrix") for the purchase of fourteen (14) Dell R730xd Server Hosts. These servers are used for ERP, CIS, Cityworks applications, email systems, and database applications. A five (5) year warranty is also included. There were 6 bidders on this contract. Matrix became the lowest bidder when the Five (5) Percent Local Vendor Preference was applied; therefore they are being recommended for award of the contract
Agenda Type: Agenda Item
Department: CWLP
   2017-426.pdf  

2017-427

AN ORDINANCE AUTHORIZES THE PURCHASE OF REPLACEMENT PARTS FOR UNIT 33 TURBINE TURNING GEAR WITH GENERAL ELECTRIC INTERNATIONAL, INC. IN AN AMOUNT NOT TO EXCEED $59,136.58, FOR THE OFFICE OF PUBLIC UTILITIES This is a new contract for the purchase of replacement parts for the of Unit 33's turbine turning gear. This ordinance approves the purchase of replacement parts with General Electric International, Inc. ("GE") in an amount not to exceed $59, 136.58.00. The replacement parts for Unit 33's turbine turning gear are identified in GE Quote No. 5913168. After the Spring 2017 outage, it was determined that the gearset in Unit 33 turbine turning gear is damaged. To ensure reliable operation of the turbine while offline, the turning gear must be operating correctly. By replacing the gears with these replacement parts, it will allow for correct operations. GE is the OEM and the sole source for these parts.
Agenda Type: Agenda Item
Department: CWLP
   2017-427.pdf  

2017-428

AN ORDINANCE AUTHORIZING THE PURCHASE OF CHEMICALS AND AUTHORIZING A ONE-MONTH (28 DAY) TRIAL FOR MERCURY OXIDATION, CAPTURE AND REMOVAL AT DALLMAN UNITS 31 AND UNIT 32 WITH REDOX TECHNOLOGY GROUP LLC D/B/A REDOX SOLUTIONS IN AN AMOUNT NOT TO EXCEED $79,507.60 FOR THE OFFICE OF PUBLIC UTILITIESordinance was not low bid. If you need additional space, please continue on the back of this form.) This is a new contract for the trial purchase of chemicals for possible use as a wet scrubber additive for mercury and selenium from coal-fired gas flue at the Dallman Power Plant. This ordinance approves the purchase of Redox 5545 chemical for the Dallman Power Plant Units No. 31 and 32 from Redox Technology Group LLC d/b/a Redox Solutions ("Redox") for an amount not to exceed $79,507.60. This ordinance is for a one-month trial of the Redox chemical and includes the entire setup by a Redox engineer, a 17 tote supply of chemical and a full month of stack testing. Stack testing services will consist of round-the-clock stack mercury continuous emissions monitoring system ("GEMS") and twice daily, on-site speciated mercury trap testing. Redox Solutions is not a local vendor and is the only source from which we can purchase the chemicals
Agenda Type: Agenda Item
Department: CWLP
   2017-428.pdf  

2017-429

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN AN AMOUNT NOT TO EXCEED $137,500.00 FOR STREET LIGHTING ON THE NEWLY CONSTRUCTED EAST STANFORD ROAD EXTENSION FROM FOX BRIDGE ROAD TO TAYLOR AVENUE FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance authorizing a supplemental appropriation in the amount not to exceed $137,500.00 from unappropriated fund balance into 102-100-CBAB3732-2313 in order to pay for street lighting on the newly constructed East Stanford Road extension from Fox Bridge Road to Taylor Avenue. The length of the road is approximately 2800 feet. Both sides of the road will have fiberglass poles with LED lights. Five thousand six-hundred (5,600) feet of conduit and cable will be trenched in along the curb to provide an underground electric source for a total of 24 street lights. CWLP T&D will perform, design and construct. Materials are estimated to cost $72,500.00; Labor is estimated to cost $65,000.00
Agenda Type: Agenda Item
Department: CWLP
   2017-429.pdf  

2017-430

AN ORDINANCE AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH SANGAMON COUNTY, ILLINOIS, TO REALLOCATE FUNDS RECEIVED IN CONNECTION WITH THE 2017 BYRNE JUSTICE ASSISTANCE GRANT PROGRAM {#2017-H2170-IL-DJ) FROM THE U.S. DEPARTMENT OF JUSTICEThis ordinance will authorize the City of Springfield, Springfield Police Department and Sangamon County Sheriffs Office, to enter into a "Memorandum of Understanding" agreement as defined and required by the U.S. Department of Justice Grant (JAG). The Memorandum of Understanding serves as the agreement that the City of Springfield, Springfield Police Department will serve as the applicant and fiscal agent for the joint funds. The M.O.U. is required to be signed by both parties and submitted with the grant application. When the grant is awarded a separate ordinance will be processed accepting the grant award, funding, and authorization for payment to Sangamon County Sheriff's Office. Grant Application # 2017 -H2170-IL-DJ will be also known as "JA14" The total award is $111 ,583.00, whereas the Springfield Police will receive $72,529.00 and Sangamon County will receive $39,054.00 per this agreement.
Agenda Type: Agenda Item
Department: Public Safety
   2017-430.pdf  

2017-431

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT #AP-18-0084 FROM THE ILLINOIS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $34,925.44 FOR THE SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $16,185.00 FOR FY18 FOR THE SPRINGFIELD POLICE DEPARTMENTThis ordinance requests the acceptance and execution of a grant award in the amount of $34,925.44 and supplemental appropriation of $16,185.00, for FY18 grant award campaign dates (Oct 1st, 2017 through Feb 28th, 2018). The remaining funds ($18,740.44) will be budgeted in FY19. The grant pays for overtime for Police Officers for certain traffic related campaigns during the grant period. The grant commences on Oct. 1, 2017 and Expires on Sept. 30, 2018. CFDA ". 20.616, REPORTING PROGRAM "ST5" GRANT# AP-18-0084
Agenda Type: Agenda Item
Department: Public Safety
   2017-431.pdf  

2017-432

AN ORDINANCE AUTHORIZING THE CITY OF SPRINGFIELD TO ISSUE A QUIT CLAIM DEED FOR THE SALE OF RIGHT-OF-WAY AND EASEMENTS FOR VARIOUS PROPERTIES OBTAINED BY THE CITY AS A RESULT OF THE CAPITAL CITY RAILROAD RELOCATION AUTHORITY ACT TO UNION PACIFIC RAILROAD FOR 100% OF THE ASSESSED VALUATION FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIESThis ordinance is for the sale of right-of-way and easements for Parcels 3_356_ 1.a,b,c, T3_356_2.a,b, T3_356_ 4.a,b and T3_346_ 1.a. Three of the parcels are south of the Village of Chatham and the other parcel is north of Ridgely Avenue, northwest of Factory Street and east of Eleventh Street. The sale of said real estate is for the High Speed Rail Project. The parcel sale prices are for the appraised amounts.
Agenda Type: Agenda Item
Department: Public Works
   2017-432.pdf  

2017-433

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH WESS PARTNERSHIP L.P. AND CEDARHURST OF SPRINGFIELD REAL ESTATE, LLC FOR ANNEXATION OF PROPERTY WITH NO ASSIGNED ADDRESS LOCATED AT RACHEL LANE AND OLD JACKSONVILLE ROAD(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-433.pdf  

2017-434

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY WITH NO SIGNED ADDRESS LOCATED AT RACHEL LANE AND OLD JACKSONVILLE ROAD(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-434.pdf  

2017-435

AN ORDINANCE AUTHORIZING EXECUTION OF A POLE ATTACHMENT AGREEMENT WITH AT&T OF ILLINOIS, FOR THE OFFICE OF PUBLIC UTILITIESIt is necessary for the City to enter into a Pole Attachment Agreement with AT&T of Illinois \'AT&T'') to permit, to the extent lawful, the attachment of equipment to poles owned by the City where such use will not interfere with its own service requirements or the existing service requirements of other joint users, who predate AT& T's occupancy on such poles subject to the terms and conditions in the Agreement on file in the Office of the City Clerk
Agenda Type: Agenda Item
Department: CWLP
   2017-435.pdf  

2017-436

AN ORDINANCE AUTHORIZING EXECUTION OF A POLE ATTACHMENT AGREEMENT WITH AMEREN OF ILLINOIS, FOR THE OFFICE OF PUBLIC UTILITIESIt is necessary for the City to enter into a Pole Attachment Agreement with Ameren of Illinois ("Ameren") to permit, to the extent lawful, the attachment of equipment to poles owned by the City where such use will not interfere with its own service requirements or the existing service requirements of other joint users, who predate Ameren's occupancy on such poles subject to the terms and conditions in the Agreement on file in the Office of the City Clerk.
Agenda Type: Agenda Item
Department: CWLP
   2017-436.pdf  

2017-437

AN ORDINANCE AUTHORIZING A TRANSFER OF FUNDS IN THE AMOUNT OF $200,000.00 FROM PERSONAL SERVICES INTO CONTRACTUAL SERVICES FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUThe Springfield CVS is requesting a transfer from Personal Services in the amount of $200,000 into Contractual Services to pay for various upcoming expenditures. The excess funds in Personal Services is due to (5) vacant positions that haven't been filled in FY18.
Agenda Type: Agenda Item
Department: Finance
   2017-437.pdf  

2017-438

AN ORDINANCE AUTHORIZING THE EXECUTION OF A TENTATIVE AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, OFFICE OF PUBLIC UTILITIES, AND THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS LOCAL 193, FOR THE TIME PERIOD COVERING OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2020(No description available)
Agenda Type: Agenda Item
Department: Finance
   2017-438.pdf  

2017-439

AN ORDINANCE AUTHORIZING EXECUTION OF A TWO-YEAR AGREEMENT WITH, AND PAYMENT IN AN AMOUNT NOT TO EXCEED $175,000.00 TO, AT&T CORP. FOR MONTHLY POTS LINE CHARGES AND MINUTE USAGE ON EXISTING CENTREX AND POTS LINES FOR THE CITY OF SPRINGFIELDThis is a 2 year contract for monthly service POTS line charges and minute age on existing Centrex and POTS lines. The exciting contract with AT&T for voice service did not include any discounted usage costs
Agenda Type: Agenda Item
Department: Finance
   2017-439.pdf  

2017-440

AN ORDINANCE AUTHORIZING PAYMENT OF $77,000.00 TO NICOUD INSURANCE SERVICES FOR ANNUAL COVERAGE OF CERTAIN COMMERCIAL PROPERTIES, FOR THE OFFICE OF BUDGET AND MANAGEMENTCommercial property insurance policy for 45 locations for the City of Springfield. Policy outline attached
Agenda Type: Agenda Item
Department: Finance
   2017-440.pdf  

2017-441

AN ORDINANCE AUTHORIZING PAYMENT TO WILLIAM TODD TAYLOR, A CITY OF SPRINGFIELD POLICE OFFICER, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 17-WC-10862William Todd Taylor was employed as a police officer for the City of Springfield on December 15, 2016 and reported an injury to his left knee when he slipped on steps at a crime scene. Mr. Taylor treated conservtively but due to continued complaints was sent for an MRI which revealed tears of the medial meniscus and posterior horn, Surgery was recommended and completed in March 2017. He was able to return to work full duty in May 2017. Mr. Taylor filed a workers' compensation claim (case number 17 WC 10862) and is willing to settle his claim in the amount of$24,999.56 representing a permanent partial disability equivalent to 15% a leg. Livingstone, Mueller, O'Brien and Davlin, P.C., the city's legal advisors, recommend payment in the amount of $24,999.56 to settle case number 17 WC 10862
Agenda Type: Agenda Item
Department: Finance
   2017-441.pdf  

2017-442

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "B" LIQUOR LICENSES BY ONE FOR GOLD STANDARD ENTERPRISES, INC. D/B/A BINNY'S BEVERAGE DEPOT LOCATED 2490 WABASH AVENUEThis ordinance is to increase the number of Class "B" liquor licenses by one for Gold Standard Enterprises, Inc. d/b/a Binny's Beverage Depot, 2490 Wabash Avenue, Springfield, Illinois. A Class "B" liquor license shall entitle the licensee to sell alcoholic liquor, in the original package only, for consumption off of the premises, but shall not authorize consumption on the premises. This is a 1 a.m. license.
Agenda Type: Agenda Item
Department: General City Business
   2017-442.pdf  

2017-443

A RESOLUTION IN SUPPORT OF THE SELECTION OF JINING-CITY, CHINA AS A SISTER CITY OF SPRINGFIELD, ILLINOIS The City is a member of Sister Cities International and Jining-City, China has been proposed by the Sister Cities Association of Springfield as a Sister City for Springfield, Illinois. This resolution states the City's support of Jining-City, China as a Sister City of Springfield, Illinois.
Agenda Type: Agenda Item
Department: General City Business
   2017-443.pdf