The City of Springfield and the City Clerk's Office support the policy of providing public access to records in the possession of the City, while at the same time protecting legitimate privacy
concerns and maintaining administrative efficiency and operational priorities.
Illinois Attorney general Lisa Madigan worked with legislators and open government advocated to draft and pass landmark legislation
(Senate Bill 189, Public Act 096-0542) to strengthen the Freedom of Information Act (FOIA) and Open
Meetings Act (OMA) to increase the transparency and accountability of governments at all levels.
The new law became effective January 1, 2010
What is a request for information made for a commercial purpose?
A commercial request is when the requestor seeks to use part or all of the public records for sale, resale, or solicitation or advertisement for sales or services. Requests by
the news media, not-for-profit organizations, scientific or academic institutions are not considered commercial information requests.
Are commercial information requests treated differently?
Yes. A public body has 21 business days to respond to a request for information that is made for a commercial purpose. The public body can either: (1) provide the requested
records; (2) advise when the records will be provided and the costs; (3) deny the request (if it falls under an exception); or (4) advise the requestor that the request is
Can the public entity charge fees for copies of the information?
Yes, but the fees are limited. For traditional black and white, letter or legal sized copies (8 1/2 x 11 or 11 x 14), the first 50 pages are free, and any additional pages can
cost no more than 15 cents a page. For color copies or abnormal size copies, the public body can charge the actual cost of copying.
Requests for public records shall be submitted to the Office of the City Clerk. Pursuant to the Freedom of Information Act (FOIA), (5 ILCS 140/1), the request can be made
in writing, by submitting your request online, downloading the online form, or in letter form directed to the Office of the City Clerk. Please provide the following information
in your request for public records:
(1) Name, address, telephone number, and email address if possible.
(2) A description of the records sought, being as specific as possible.
(3) If the request is for inspection of records, copies of records, or both.
The City of Springfield must respond to a FOIA request within 5 business days after the receipt of the request. Day 1 of the 5-day time line is the first business day
after the request is received by the public body. The date that the request was received by the City does not count as "Day 1.". That time period may be extended
for an additional 5 business days from the date of the original due date if:
If additional time is needed, the City must notify the requestor in writing within 5 business days after the receipt of the request of the statutory reasons for the extension and
when the requested information will be produced.
If the public body does not respond to your request within 5 business days after receiving it, then their inaction is considered a denial of your request. If that occurs, you can
either file a Request for Review with the Attorney General's PAC or file a case in court. If you choose to file a Request for Review, the request must be sent to:
Public Access Bureau
500 S. 2nd Street
Springfield, IL 62706
(217) 558-0486, Email Address: firstname.lastname@example.org
For more information on what the PAC will do with your request for review, please view the
Guide to the Public Access Counselor.
Address: Municipal Center West, Room 106
300 S. Seventh Street
Springfield, IL 62701
Phone: (217) 789-2216
Fax: (217) 789-2144