Death records are not public records and are only available to those who have a personal or property right interest with the decedent. If you are not a relative of the
deceased person, a letter or document from the office or agency that needs the death certificate must accompany your request. The Springfield City Clerk's Office will only
issue certificates to authorized individuals. Vital Records are not considered public information and, as such, are not subject to the Freedom of Information Act.
Death records can also be obtained from the Illinois Department of Public Health (IDPH), Division of
Vital Records, from the Sangamon County Clerk's Office, or from the county clerk's office in the county
where the death occurred. No information will be provided over the telephone regarding death certificates. Pursuant to the Illinois Vital Records Act, only certain
individuals have legal access to death certificates.
WHO MAY OBTAIN DEATH RECORDS:
- The records can be released to a family member. A Valid Driver's License or State Identification card must be presented at the time the record is requested.
- A legal representative.
- A court order.
WHAT IDENTIFICATION IS REQUIRED:
- The applicant must show a picture I.D. Acceptable forms of identification are a valid Driver's License, valid State Issued Identification Card, valid U.S.Passport or
valid Military Identification Card; or
- Three forms of I.D. that contain your current name and address, such as mail, checkbook or bill. Other acceptable forms of identification are
a voter registration card, a W-2 Form (most recent), bank statement (most recent), utility bills or other mail with your name & address printed on it (no handwritten
envelopes or documents will be accepted), or vehicle registration card.