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Meeting Summary for 6/18/2019

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2019-231

AN ORDINANCE AMENDING CHAPTER 102 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO URBAN FORESTRY, AS AMENDEDChapter 102 of the City Code pertains to regulation of the planting, maintenance and removal of trees, shrubs and other plants. This ordinance will amend Chapter 102 regarding the tree commission as it relates to urban forestryAgenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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DOC. 019-019

2005, 2007, 2011, & 2057 S. 11th Steet WARD 2Agenda Type:Docket ItemDepartment:Public WorksAmendments:
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2019-257

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW20-03-02 – FILTER ADDITION AND RENOVATION PROJECT WITH PLOCHER CONSTRUCTION COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $13,600,000.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UW20-03-02 – Filter Addition and Renovation Project in an amount not to exceed $13,600,000.00, with Plocher Construction Company, Inc. (“Plocher Construction”), for the construction of four new potable water filters and the renovation of twelve existing filters. This project will increase the capacity and treatment capabilities of the Water Plant. The project includes structural, architectural, mechanical, electrical and controls construction components. The project is the last of the Department’s bond fund capital improvements. There were 2 bidders on this contract, neither were local vendors. Plocher Construction provided the lowest bid and is recommended for the award.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-258

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW20-04-19 – CONTRACT WORK FOR SHORELINE STABILIZATION (RIP RAP INSTALLATION) WITH CHAT LTD. IN AN AMOUNT NOT TO EXCEED $200,500.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for installation of rip rap. This ordinance accepts Contract UW20-04-19 in an amount not to exceed $200,500.00, with CHAT Ltd. (“CHAT”), for installation of rip rap for the Lake Springfield Shoreline Stabilization Program. The rip rap will be installed on approximately 4,300 feet of highly-visible, highly eroding shoreline. The target area is within the Lick Creek arm of Lake Springfield, west of I-55. There were 4 bidders on this contract, 1 local and 3 non-local. CHAT Ltd. Is not a local vendor but submitted the lowest bid even with the 5% preference applied.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-259

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE20-03-07 – RENTAL OF HEAVY EQUIPMENT WITH HERC RENTALS INC., MARTIN EQUIPMENT OF ILLINOIS INC., ROLAND MACHINERY COMPANY AND ALTORFER, INC. IN AN AMOUNT NOT TO EXCEED $273,000.00 FOR THE OFFICE OF PUBLIC UTILITIES AND OFFICE OF PUBLIC WORKS This is a standard ordinance for rental of heavy equipment for use at the Dallman Power Plant generating facilities. This ordinance accepts Contract UE20-03-07 in an amount not to exceed $273,000.00, with Herc Rentals Inc., Martin Equipment of Illinois Inc., Roland Machinery Company and Altorfer, Inc. Throughout the year, it is necessary to clean out various power plant and filter plant settling ponds, along with continued operation of the ash ponds and landfill. The work sometimes requires special equipment that the utility does not own. To accomplish these objectives in an efficient manner, it is necessary to rent this equipment. Rentals will occur on an as needed basis. Public Works is being added to this ordinance in order for them to also utilize the pricing of these rentals. On occasion, Public Works needs to supplement its equipment fleet to complete various tasks on City rights-of-way, including sewer repairs, inlet repair and replacement, excavation and grading, pavement removal, and other tasks as required. There were four bidders on this contract. The contract is being awarded to all vendors.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-260

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES PROPOSAL WITH OHIO LUMEX COMPANY IN AN AMOUNT NOT TO EXCEED $48,232.80 TO PERFORM MONITORING DURING A CHEMICAL TRIAL TO REMOVE MERCURY FROM THE FLUE-GAS DESULFURIZATION (FGD) SYSTEMS, FOR THE OFFICE OF PUBLIC UTILITIES This is a new ordinance for a mercury monitoring during the Flue-gas desulfurization (FGD) mercury removal chemical trial. The Utility will be conducting a mercury removal trial using Suez FUELSOLV HG2613 as a possible cost-effective replacement / alternative to the chemical that Utility currently uses in all three of our FGD mercury removal systems. This Ordinance approves and authorizes the Professional Services proposal with Ohio Lumex Company (“Ohio Lumex”) in an amount not to exceed $48,232.80 for the mercury monitoring / testing of the stacks during this trial. All testing will be done by Ohio Lumex. They will provide round-the-clock mercury continuous emissions monitoring (CEMS) and twice daily, an on-site speciated mercury trap testing with be performed the first week and during other calibration periods. A technician will be on-site for initial setup, calibrations, mercury trap testing and for demobilization. They will also provide a mobile application to allow monitoring real time stack mercury emission numbers around the clock. This will allow the Utility to carefully monitor mercury removal and compare the effectiveness of the Suez chemical compared to the current product used. The trial is expected to be completed within 1 month. Ohio Lumex is not a local vendor. Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-261

AN ORDINANCE AUTHORIZING PAYMENT TO THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY IN THE AMOUNT OF $294,000.00 FOR ANNUAL AIR POLLUTION CONTROL TITLE V PERMIT FEES FOR THE REGULATORY AFFAIRS DIVISION, FOR THE OFFICE OF PUBLIC UTILITIES This is an annual, recurring ordinance for an air pollution control permit from the Illinois Environmental Protection Agency (“IEPA”). This Ordinance authorizes payment in the amount of $294,000.00 to the IEPA for air pollution control Title V permit fees for the City of Springfield Office of Public Utilities Regulatory Affairs Division. The 1990 Amendments of the Clean Air Act required the State of Illinois to develop a comprehensive operating permit program for stationary sources of air pollution. This fee covers the Office of Public Utilities’ Power Plant facility at 3100 Stevenson Drive to include Dallman Units No. 31, 32, 33 and 4. Pursuant to the Clean Air Act Amendments, the State has implemented an annual permit fee program sufficient to raise funds to run the permit program and enforce permit provisions. The utility paid the same amount last year.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-262

AN ORDINANCE AUTHORIZING A TRANSFER OF FUNDS IN THE AMOUNT OF $14,918.00 FROM ONE ACCOUNT TO ANOTHER WITHIN THE SAME FUND FOR THE SPRINGFIELD POLICE DEPARTMENTThe Springfield Police Department is requesting a transfer of $14,918.00 from 070-112-POLC-FORF-1208 to 070-112-POLC-FORF- 1502. This will allow the Springfield Police Department to purchase a vehicle that will be utilized by the Narcotics unit to continue ongoing covert operations. These funds are restricted in use under the guidelines of Asset ForfeitureAgenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-263

AN ORDINANCE DECLARING A RETIRED SPRINGFIELD POLICE DEPARTMENT CANINE KNOWN AS "THOR" AS SURPLUS PROPERTY AND AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE PURCHASE OF SAID CANINE WITH OFFICER TIM DAY, A FORMER CANINE OFFICERCanine Officer Tim Day and his partner, "Thor'', served nearly 8 years for the City of Springfield and the Springfield Police Department. Thor and Officer Day completed their service with the K9 Unit on 01/02/2019.Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-264

AN ORDINANCE DECLARING A RETIRED SPRINGFIELD POLICE DEPARTMENT CANINE KNOWN AS "DOJI" AS SURPLUS PROPERTY AND AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE PURCHASE OF SAID CANINE WITH OFFICER RYAN MADDOX, A FORMER CANINE OFFICERCanine Officer Ryan Maddox and his partner, "Doji", served 6 yeas for the City of Springfield and the Springfield Police Department. Doji and Officer Maddox completed their service with the K9 Unit on 02/28/2019Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-265

AN ORDINANCE DECLARING A RETIRED SPRINGFIELD POLICEDEPARTMENT CANINE KNOWN AS "KILO" AS SURPLUS PROPERTY AND AUTHORIZING EXECUTION OF AN AGREEMENT FOR THE PURCHASE OF SAID CANINE WITH OFFICER JEFF COKER, A FORMER CANINE OFFICERCanine Officer Jeff Coker and his partner, "Kilo", served over 8 years for the City of Springfield and the Springfield Police Department. Kilo and Officer Coker completed their service with the K9 Unit on 05/03/2019Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-266

AN ORDINANCE AUTHORIZING PURCHASE OF HARDWARE AND LICENSING FROM GOVCONNECTION, INC. FOR AN AMOUNT NOT TO EXCEED $495,513.23 FOR THE SPRINGFIELD POLICE DEPARTMENTThis ordinance requests the authorization to purchase hardware and licensing products from GovConnection, Inc in the amount of $495,513.23. The hardware and licensing products are needed for the transition of the Integrated Criminal Justice Public Safety Initiative (ESS) ICJ/PSI to the National Incident-Based Reporting System (NIBRS) as required by the Federal Bureau of Investigations. This transition is to be completed by October 30, 2020. All funds used in the purchase will be reimbursed by Department of Justice Grant# 2018-FU-CX-K046.Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-267

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AREEMENT WITH JENNI GARDNER, TO PROVIDE SERVICES AS A PROGRAM MANAGER REQUIRED BY A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR THE FOCUSED DETERRENCE GRANT #417504 FOR AN AMOUNT NOT TO EXCEED $28,820.00 FROM JUNE 13, 2019, THROUGH DECEMBER 12, 2019, FOR THE SPRINGFIELD POLICE DEPARTMENT An ordinance authorizing acceptance of a contract between Jenni Gardner, Grant Program Manager, and the Springfield Police Department in an amount not to exceed $28,820.00 for the duration of ILCJIA grant# 417504. The grant is from June 13, 2019 thru December 12, 2019 and is the third year of the Focused Deterrence Program to reduce violent crime.Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-268

AN ORDINANCE ACCEPTING GRANT #417504 FD3B UNDER FFY17 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANTPROGRAM FOR A PARTNERSHIP WITH SOUTHERN ILLINOIS UNIVERSITY ENTITLED REDUCE VIOLENCE (FOCUS DETERRENCE) IN THE AMOUNT OF $135,953.00 AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF $135,953.00 OF SAID GRANT FUNDS FOR FY 20 FOR THE SPRINGFIELD POLICE DEPARTMENTThis ordinance requests authorizing the acceptance and supplemental appropriation of ILCJA grant # 417504 for the Springfield Police Department in the amount of $135,953.00. The grant commences on June 13, 2019 and expires on December 12, 2019. For Springfield Police Department use, the program code is FD3B, in the Focus Deterrence ProgramAgenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-269

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY TO PROVIDE A GRANT RESEARCH PARTNER REQUIRED BY A GRANT FROM THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR THE FOCUSED DETERRENCE GRANT #417504 FOR AN AMOUNT NOT TO EXCEED $61,530.00 BEGINNING JUNE 13, 2019, THROUGH DECEMBER 12, 2019, FOR THE SPRINGFIELD POLICE DEPARTMENTAn ordinance authorizing acceptance of a contract between Southern Illinois University at Carbondale and the Springfield Police Department in an amount not to exceed $61,530.00 for the duration of ILCJIA grant# 417504. The grant is from June 13, 2019 thru December 12, 2019 and is the third year of the Focused Deterrence Program to reduce violent crime.Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-270

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $1,402.00 FOR THE SPRINGFIELD FIRE DEPARTMENT(No description available)Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
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2019-271

AN ORDINANCE AUTHORIZING THE PURCHASE OF A 2020 VACTOR 2100i MODEL FROM COE EQUIPMENT, INC. AT A NET COST OF $366,277.00 AFTER TRADE-IN OF AN EXISTING S-34 2009 VACTOR TRUCK FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the purchase of a 2020 Vactor truck 100i Model while trading in a 2009 Vactor truck. This purchase has been budgeted for in FY20 and the appropriations are in place.Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-272

AN ORDINANCE ACCEPTING PROPOSAL NO. CS20-02 WITH JP MORGANCHASE BANK, FOR MUNICIPAL LEASE PURCHASE FINANCING FOR VEHICLES AND EQUIPMENT IN THE PRINCIPAL AMOUNT NOT TO EXCEED $4,400,000.00, FOR THE OFFICE OF BUDGET AND MANAGEMENTThis ordinance accepts the low bid for Proposal No. CS20-02 with JP Morgan Chase Bank for the municipal lease purchase financing for vehicles and equipment in the principal amount not to exceed $4,400,000.00. JP Mogan Chase Bank will structure the financing as 2 loans with a 5 year loan for $1,400,000.00 with annual principal and interest payments of $302,092.03 and a 7 year loan for $3.000.000.00 with annual principal and interest payments of $474.034.08 , both with payments starting in June of 2020Agenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-273

AN ORDINANCE AUTHORIZING A SUPPLEMENT AL APPROPRIATION IN THE AMOUNT OF $150,000.00 FOR THE OFFICE OF BUDGET AND MANAGEMENTThe Office of Budget and Management has accepted RFP CS20-02 in order to purchase vehicles and equipment for the City of Springfield. The Fiscal Year 2020 budget already included an appropriation expense amount of $4,250,000.00. The bank rates came in lower, which allows for a slightly larger program.Agenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-274

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR ROOTS LATIN GRILL, LLC D/B/A ROOTS LATIN GRILL LOCATED AT 4127 WABASH AVENUEIt is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classificationAgenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-277

AN ORDINANCE APPROVING THE REAPPOINTMENT OF HELEN COX TO THE LINCOLN LIBRARY BOARD OF TRUSTEESPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES CH 97, SEC 97.02, THIS ORDINANCE IS TO REAPPOINT HELEN COX, WHO RESIDES ON CHAPEL HILL ROAD, SPRINGFIELD, TO THE LINCOLN LIBRARY BOARD OF TRUSTEES. HER TERM WILL END 2-19-22Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-278

AN ORDINANCE APPROVING THE APPOINTMENT OF VALERA YAZELL AS DIRECTOR OF THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT FOR THE CITY OF SPRINGFIELDPURSUANT TO SPRINGFIELD CITY CODE OF ORDINANCES ART 11 SEC 32.51, THIS ORDINANCE IS TO APPOINT VALERA YAZELL AS DIRECTOR OF THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT. FUNDING FOR THIS POSITION WAS APPROPRIATED IN THE FY20 ANNUAL BUDGETAgenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-279

AN ORDINANCE APPROVING THE APPOINTMENT OF SCOT E. DAHL AS THE DIRECTOR OF THE SPRINGFIELD CONVENTION AND VISITORS BUREAUPURSUANT TO SPRINGFIELD CITY CODE OF ORDINANCES ART 32 SEC 32.87, THIS ORDINANCE IS TO APPOINT SCOTT DAHL AS THE DIRECTOR OF THE SPRINGFIELD CONVENTION AND VISITORS BUREAU. FUNDING FOR THIS POSITION WAS APPROPRIATED IN THE FY20 ANNUAL BUDGETAgenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-282

AN ORDINANCE AUTHORIZING PAYMENT OF $30,000.00 TO LINCOLN LAND CHARITY CHAMPIONSHIP FOR REGIONAL AND LOCAL MARKETING AND PROMOTION OF THE PGA TOUR GOLF IN SPRINGFIELD, FROM JUNE 10, 2019, THROUGH JUNE 16, 2019, AS AMENDED an ordinance authorizing payment of $30,000.00 to the Lincoln Land Charity Championship for Regional and local marketing and promotion of the PGA tour golf in Springfield, from June 10, 2019 through June 16, 2019 Agenda Type:Agenda ItemDepartment:FinanceAmendments:
Agenda Item #2019-282: Amendment #1  $15,000.00 to come from SCVB funds and the other $15,000.00 come from the Corporate Funds   Passed
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DOC. 019-021

1800, 1806, 1810 & 1814 South 11th Street (Ward 2) Agenda Type:Docket ItemDepartment:Public WorksAmendments:
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DOC. 019-022

Parcel 1: 1152 N. Rutledge Street & Parcel 2: 1128 N. Rutledge Street (Ward 5) (No description available)Agenda Type:Docket ItemDepartment:Public WorksAmendments:
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