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Meeting Summary for 5/4/2021

Presentation Documents

Meeting Documents

Agenda Item Recap

2021-149

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW21-01-55 – LEAD WATER SERVICE LINE REPLACEMENT PROJECT FY2022/23 WITH PETERSBURG PLUMBING AND EXCAVATING, LLC IN AN AMOUNT NOT TO EXCEED $4,000,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UW21-01-55 – Lead Service Line Replacement Project FY2022/23 in an amount not to exceed $4,000,000.00, with Petersburg Plumbing and Excavating, LLC (“Petersburg Plumbing”). The work to be performed includes the installation of water services, traffic controls, pavement and yard restoration, and materials. This is a 2-year project to replace up to 300 lead services per year in the City of Springfield. This work is funded by the IEPA - PWSLP Loan No. L17-5835 and complies with the State of Illinois' Procedures for Issuing Loans from the Public Water Supply Loan Program. The breakdown on the contract is: $208,000.00 for materials and $3,792,000.00 for labor. Petersburg Plumbing was the only bidder on this contract. They are a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  149.pdf  

2021-150

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-02-73 – WATER MAIN GATE AND TAPPING VALVES WITH ILLINOIS METER, INC. FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $401,490.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the purchase of water main gate valves and tapping valves. This Ordinance accepts Contract UW21-02-73 in an amount not to exceed $401,490.00, with Illinois Meter, Inc., to purchase water valves for use by the Office of Public Utilities Water Division. This Ordinance covers anticipated annual needs through Fiscal Year 2022. The ordinance total represents estimated quantities. The vendor is not guaranteed a minimum amount. Only materials needed during the contract period will be ordered. There were two bidders on this contract. Illinois Meter, Inc. is the only local vendor and became the lowest bidder when the local preference was applied. Last year, this contract was awarded to Core & Main LP and Illinois Meter, Inc. under Contract UW21-03-05 for $388,718.00 (Ordinance 160-05-20).
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  150.pdf  

2021-151

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-02-74 – RESIDENTIAL WATER SERVICE MATERIALS WITH CORE & MAIN LP AND ILLINOIS METER, INC. IN THE TOTAL AMOUNT NOT TO EXCEED $459,320.00 FOR THE WATER DIVISION FOR THE OFFICE OF PUBLIC UTILITIES
This is an annual contract for the purchase of residential water service materials. This Ordinance accepts Contract No. UW21-02-74 with Core & Main LP and Illinois Meter Inc. to purchase Residential Water Service materials for a one-year term in a total amount not to exceed $459,320.00. These materials are required for maintenance and installation of new residential water services. The Ordinance total reflects estimated quantities. Vendors are not guaranteed a minimum amount; CWLP will order items on an as-needed basis. Core & Main LP was the low bidder on Sections 2, 5, and 7 in a total amount not to exceed $233,593.00. Illinois Meter, Inc. was the low bidder for Sections 1, 3, 4, 6, 8, and 9 after the local vendor preference was applied. The total amount for Illinois Meter is not to exceed $225,727.00. There were four bidders on the contract; Illinois Meter, Inc. is the only local vendor. Last year, Contract UW21-03-06 was awarded to the two vendors (Core & Main LP and Illinois Meter, Inc.) for $431,048.50. (Ordinance 196-06-2020)
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  151.pdf  

2021-152

AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-02-75 – DUCTILE IRON PIPE WITH ILLINOIS METER, INC. IN AN AMOUNT NOT TO EXCEED $1,115,073.50 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the purchase of ductile iron pipe for the Water Department. This Ordinance accepts the low bid for Contract UW21-02-75 with Illinois Meter, Inc. (“Illinois Meter”) in an amount not to exceed $1,115,073.50 for the purchase of ductile iron pipe. These materials are required for water distribution system water main additions and repairs. The contract provides for the purchase of pipe ranging from 6 to 12-inches in diameter. This Ordinance covers anticipated annual needs for the Fiscal Year 2022. The Ordinance total represents estimated quantities; the vendor is not guaranteed a minimum order. Only the materials needed will be ordered under this unit price contract. This one-year contract with Illinois Meter will become effective upon the award date and may be extended on an annual basis with City Council approval. There were four bidders on this contract, one local and three non-local. Illinois Meter is a local vendor, and they submitted the lowest bid once the 5% local vendor preference was applied. The previous ductile iron pipe contract, UW20-02-89, was awarded to Core & Main LP for $1,011,277.96 by Ordinance No. 158-05-20. The unit price per foot of pipe is about 5% more than last year’s contract.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  152.pdf  

2021-153

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-02-76 – IRON FITTINGS WITH CORE & MAIN LP AND ILLINOIS METER, INC. IN A TOTAL AMOUNT NOT TO EXCEED $338,371.75 FOR THE OFFICE OF PUBLIC UTILITIES
This is an annual, recurring contract for the purchase of iron water main fitting materials. This Ordinance accepts Contract UW21-02-76 to purchase water main iron fittings with Core & Main LP and Illinois Meter, Inc. in a total amount not to exceed $338,371.75. These materials are required for expansion, repair, or replacement of sections of the water distribution system. Core & Main LP submitted the low bid for Sections C, E, and G. Illinois Meter, Inc. submitted the low bid for Sections A, B (when the local 5% preference was applied), D, and F (when the local 5% preference was applied). This Ordinance covers anticipated annual needs for the Fiscal Year 2022. The ordinance total represents estimated quantities; the vendor is not guaranteed a minimum order. Materials will be ordered on an as-needed basis. There were two bidders on this contract. Illinois Meter, Inc. is the only local vendor. Core & Main LP contract totals $222,435.25. Illinois Meters, Inc. contract totals $115,936.50. Last year's contract (UW21-03-04) was awarded by Ordinance No. 159-05-20 to Core and Main, Illinois Meter, Inc., and Schulte Supply Inc. for a total amount of $388,718.00.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  153.pdf  

2021-154

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE21-01-65 – ELECTRIC POWER LINE COMPONENTS WITH ANIXTER INC., POWER LINE SUPPLY COMPANY, FLETCHER-REINHARDT CO., AND GRAYBAR ELECTRIC CO. IN A TOTAL AMOUNT NOT TO EXCEED $300,000.00 FOR THE ELECTRIC TRANSMISSION, DISTRIBUTION AND OPERATIONS DEPARTMENT, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring contract. This Ordinance accepts Contract UE21-01-65 in the total amount of $300,000.00 with Anixter Inc. (“Anixter”), Power Line Supply Company (“Power Line”), Fletcher-Reinhardt Co. (“Fletcher-Reinhardt”), and Graybar Electric Co. (“Graybar”) for the purchase and delivery of electric power line components for a 2-year term for the Electric Transmission, Distribution, and Operations Department. These components include fusing equipment, pole line hardware, splices, sleeves and deadends, tape, and distribution and transmission connectors. Orders will be placed on an “as needed” basis. Anixter submitted the low bid for Group 1 – fusing equipment and Group 5 – distribution and transmission connectors; Power Line submitted the low bid for Group 2 – pole line hardware; Fletcher-Reinhardt submitted the low bid for Group 3 – splices, sleeves, and deadends; and Graybar submitted the low bid for Group 4 – tape. There were five bidders on this contract, with only Graybar being a local vendor. The last contract was awarded in 2019 for $294,728.70 with Anixter, Inc. and Power Line Supply Company.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  154.pdf  

2021-155

AN ORDINANCE APPROVING A PROFESSIONAL AGREEMENT WITH LEVI, RAY & SHOUP, INC. IN AN AMOUNT NOT TO EXCEED $30,720.00 TO CONDUCT A FOUNDATIONAL CYBER RISK ANALYSIS, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services agreement with Levi, Ray & Shoup, Inc. (“LRS”) in an amount not to exceed $30,720.00 to conduct a Foundational Cyber Risk Analysis for the City of Springfield. LRS will conduct an in-depth review of active directory controls and objects, firewall configuration review and commendations, external vulnerability scans of internal and public-facing infrastructure. They will provide remediation instructions after the initial analysis and conduct a second review to verify that remediation has been completed. LRS is a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  155.pdf  

2021-156

AN ORDINANCE AUTHORIZING THE PURCHASE OF THE ANNUAL SOFTWARE MAINTENANCE SUPPORT FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION / ENERGY MANAGEMENT SYSTEM WITH OPEN SYSTEMS INTERNATIONAL, INC., IN AN AMOUNT NOT TO EXCEED $58,304.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard ordinance for the purchase of annual software maintenance support. This Ordinance is for the purchase of Monarch Support Gold, one year of maintenance support of the Supervisory Control and Data Acquisition (“SCADA”) / Energy Management System (“EMS) system in an amount not to exceed $58,304.00, from Open Systems International, Inc. (“OSI”). This support will include user conference attendance and specialized training. Ordinance 322-09-12 awarded the SCADA Operations controls system contract to OSI. The SCADA Operations controls system is a remote monitoring and control system for use at our substations and is used by the Electric Transmission and Distribution Dispatch Center. In order to continue using the system, the Utility requires software maintenance support. OSI is the owner of this software. OSI is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  156.pdf  

2021-157

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH OPTMCTRL LLC IN AN AMOUNT NOT TO EXCEED $116,950.00 FOR FRONT-END AUTOMATION PROJECT AND OXYGEN CONTROL ADJUSTMENT FOR DALLMAN UNIT 4, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services agreement with OptmCtrl LLC (“OptmCtrl”) in an amount not to exceed $116,950.00 for front-end automation project and oxygen control adjustment for Dallman Unit 4. This project will continue the re-engineering effort for the unit coordinated control system (UCC) on the Unit 4 boiler/turbine controls. The Utility will be utilizing a hybrid control strategy for turbine valve control at lower loads while maintaining our wide-open valve strategy for top-end load control. The project will fully automate this function when switching from hybrid mode to valve wide-open mode and back to hybrid mode as load dictates. No operator intervention will be required. This project will also give the Utility the ability to run in valve wide-open strategy at any time for full load control. These changes will allow for enhanced control throughout the entire load range. The Utility has also made recent changes to the airflow systems by relocating the Oxygen-sensing probes for a more accurate measurement. The airflow controls will be fine-tuned to reflect these changes. OptmCtrl will provide the following services: 1) front-end automation package design ($59,520.00), 2) front-end automation package implementation, tuning and commissioning ($47,550.00), 3) oxygen control adjustment ($9,880.00). The project is expected to be completed within one year. OptmCtrl is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  157.pdf  

2021-158

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF A LEASE AGREEMENT WITH EDWARD GREGORY FOR SITE 101 FOR A ONE-YEAR TERM FOR THE CITY OF SPRINGFIELD OFFICE OF PUBLIC UTILITIES
This is an annual ordinance for the lease of real property owned by the City. This Ordinance authorizes the execution of a property lease agreement for a one-year term for the City of Springfield Office of Public Utilities. The leased property is Site 101, garage north of 9047 Wahl Road, Pawnee, Illinois, and comprises approximately 4.73 acres with a garage. The lease for Site 101 provides that the tenants pay $225.00/month in rent for one year. Last year’s rent was also $225.00/month. The one-year lease term begins May 1, 2021, and expires April 30, 2022.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  158.pdf  

2021-159

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL MUTUAL AID AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS AND THE BALL TOWNSHIP, SANGAMON COUNTY, ILLINOIS FOR THE REPAIR AND MAINTENANCE OF CERTAIN STREET(S) WITHIN THE BALL TOWNSHIP, FOR THE OFFICE OF PUBLIC UTILITIES
The City owns substantial acreage in Sections 13 and 14 in the Ball Township. Within this area is a public road, known as "Pond Road" which extends South from New City Road, ending some distance North of Brush Creek and North from Pulliam Road. Pond Road is not a "through" road, and it is of little or no use to the general public, but primarily only to the City and its tenants and a sole private non-City landowner of a parcel in Section 13. The City and the Township would like to combine and coordinate their resources to economically and efficiently repair and maintain the Pond Road. This is to make it usable for the City and any tenants or licensees, in which the City permits to use the City-owned land for agricultural or other purposes. This agreement will be ongoing with the provision for either party to terminate at any time by giving thirty (30) days’ notice.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  159.pdf  

2021-160

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT WESTWOOD LANE & NORTH LAKE ROAD
(No description available)
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  160.pdf  

2021-161

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH HYLAND SOFTWARE INC FOR THE USE OF HYLAND CLOUD, A HOSTING PLATFORM FOR ONBASE ELECTRONIC PLAN REVIEW AND DOCUMENT MANAGEMENT SYSTEM, IN AN AMOUNT NOT TO EXCEED $92,716.00, FOR THE OFFICE OF PUBLIC WORKS
This is an ordinance for the execution of a professional services agreement with Hyland Software Inc. Hyland Software, Inc. will maintain the onbase application, platform & infrastructure on the Hyland Cloud as well as providing support & scalability to the city as its use is expanded across city departments.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  161.pdf  

2021-162

AN ORDINANCE AUTHORIZING A CONTRACT WITH THE ESTATE OF ROBERT L. BROWN, RICHARD L. BROWN AND REBECCA S. BROWN FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1010 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $7,000.00 AND CLOSING COSTS IN THE AMOUNT OF $500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $7,500.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 6, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1010 E. North Grand Avenue. Closing to be held at Chicago Title. Purchase price of $7,000.00 for the parcel and an estimated closing cost of $500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  162.pdf  

2021-163

AN ORDINANCE AUTHORIZING A CONTRACT WITH DOUGLAS L. SUTTON FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1132 N. 10TH STREET, IN THE AMOUNT OF $30,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $35,000.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 6, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1132 N. 10th Street. Closing to be held at Chicago Title. Purchase price of $30,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  163.pdf  

2021-163

AN ORDINANCE AUTHORIZING A CONTRACT WITH DOUGLAS L. SUTTON FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1132 N. 10TH STREET, IN THE AMOUNT OF $30,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $35,000.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 6, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1132 N. 10th Street. Closing to be held at Chicago Title. Purchase price of $30,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  163.pdf  

2021-163

AN ORDINANCE AUTHORIZING A CONTRACT WITH DOUGLAS L. SUTTON FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1132 N. 10TH STREET, IN THE AMOUNT OF $30,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $35,000.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 6, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1132 N. 10th Street. Closing to be held at Chicago Title. Purchase price of $30,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  163.pdf  

2021-164

AN ORDINANCE AUTHORIZING PRELIMINARY RELOCATION EXPENSES FOR THE RELOCATION OF PERSONAL PROPERTY LOCATED ON PARCELS SR0126 KAH IV, LLC AND SR0129 FAMILY VIDEO MOVIE CLUB, INC IN AN AMOUNT NOT TO EXCEED $647,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 3, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses of personal property located at 1022 & 1 032 E. Adams Street and 1017, 1028, 1032 & 1036 E. Monroe Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 3. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  164.pdf  

2021-165

AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT FOR PURCHASE AND SALE OF REAL ESTATE WITH GINA M. CIHLAR AND RUTH BREDBERG, IN AN AMOUNT NOT TO EXCEED $70,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $71,500.00 FOR THE PROPERTY LOCATED AT 2300 SOUTH 6TH STREET
This ordinance is for the purchase of real estate located at 2300 South 6th Street. Closing be held at Chicago Title. Purchase price of $70,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  165.pdf  

2021-166

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $5,000.00 FOR PERSONAL PROPERTY LOCATED AT 2300 SOUTH 6TH STREET
This ordinance is for moving expenses of personal property located at 2300 South 5th Street.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  166.pdf  

2021-167

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH MARACON, LLC TO COMPLETE ACTUARIAL REPORTS FOR THE CITY’S HEALTH BENEFIT COSTS FOR FISCAL YEAR 2022 AND ATTESTATION FOR PART D SUBSIDY FOR A TOTAL AMOUNT NOT TO EXCEED $5,500.00 FOR THE OFFICE OF BUDGET AND MANAGEMENT
This ordinance will authorize execution of a contract with MarACon, LLC to complete actuarial services for the City's health benefits costs for fiscal year 2022 and actuarial attestation for Part D Subsidy for a total amount not to exceed $5,500.00 for the Office of Budget and Management.
Agenda Type: Agenda Item
Department: Finance
Vote Results:
Amendments:
Documents:
  167.pdf  

2021-168

AN ORDINANCE AUTHORIZING A BUDGETARY TRANSFER TO RECONCILE END OF THE YEAR BUDGET LEVELS WITH FY2021 EXPENSES PRIOR TO YEAR-END CLOSE FOR THE DEPARTMENT OF PUBLIC WORKS
This ordinance provides for the transfer of existing budget authority between budget classes. It represents no increase in the budget and will correct certain budget overages prior to the beginning of the year-end audit.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  168.pdf  

2021-169

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $565,750.00 FOR THE SPRINGFIELD FIRE DEPARTMENT TO COVER COSTS IN EXCESS OF BUDGET FOR FY21
On February 1, 2021, the Springfield Fire Department presented to City Council that overtime was trending upward and would likely exceed spending in the personal service lines for FY 2021. The overtime line did exceed the budget by $565,750. A supplemental is needed to bring the budget in line with spending.
Agenda Type: Agenda Item
Department: Finance
Vote Results:
Amendments:
Documents:
  169.pdf  

2021-170

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $483,000.00 FOR THE OFFICE OF BUDGET AND MANAGEMENT TO COVER HEALTH INSURANCE COSTS IN EXCESS OF BUDGET FOR FY21
The original budget for Fund 074 was $40,875,700 for FY 2021. Due to increased activity in HINS, costs exceeded the budget in FY 2021 by $483,000, or 1.18%. A supplemental is needed to bring the budget in line with spending
Agenda Type: Agenda Item
Department: Finance
Vote Results:
Amendments:
Documents:
  170.pdf  

2021-171

AN ORDINANCE AUTHORIZING A TEN YEAR LEASE EXTENSION AGREEMENT WITH T-MOBILE USA TOWER LLC AND CCTMO LLC
This ordinance authorizes a ten year lease extension agreement with T-MOBILE USA TOWER LLC and CCTMO LLC.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  171.pdf  

2021-172

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $67,000.00 FOR THE SPRINGFIELD FIRE DEPARTMENT
Bourbonnais Fire District
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  172.pdf  

2021-173

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “K” LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY PACKARD HOSPITALITY MANAGEMENT, LLC D/B/A RED ROOF INN, LOCATED AT 101 EAST ADAMS STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  173.pdf  

2021-174

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “K” LIQUOR LICENSES BY ONE FOR PHP SPRINGFIELD RECEIVERSHIP SERVICES, LLC, D/B/A THE STATE HOUSE INN LOCATED AT 101 EAST ADAMS STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  174.pdf  

2021-175

AN ORDINANCE APPROVING THE APPOINTMENT OF MARK WINKLER TO THE SPRINGFIELD ECONOMIC DEVELOPMENT COMMISSION
Pursuant to Chapter 33.500(a)(b) of the 1988 Springfield City Code of Ordinances, as amended, this ordinance is to appoint Mark Winkler, who resides on Jefferson Street, Springfield, to the Springfield Economic Development Commission for a three year term.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  175.pdf  

2021-176

AN ORDINANCE APPROVING THE APPOINTMENT OF ERICA T. AUSTIN TO THE MID-ILLINOIS MEDICAL DISTRICT COMMISSION
Pursuant to 70 ILCS 925, Sec 10, This ordinance is to appoint of Erica T. Austin, who resides on Brain Lane, Springfield, to the Mid-Illinois Medical District Commission. She will replace Dr. Charlotte Warren and her term will expire on 5/1/2026.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  176.pdf  

2021-177

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-02-77 – WATER MAIN INSTALLATION WITH PETERSBURG PLUMBING AND EXCAVATING, LLC FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $721,414.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the installation of water main and related fittings. This ordinance accepts Contract UW21-02-77 – Water Main Installation in an amount not to exceed $721,414.00, with Petersburg Plumbing and Excavating, LLC (“Petersburg Plumbing”). The work is necessitated by heavy workloads, emergencies, and circumstances that require specialized equipment, such as boring. This annual contract establishes multiple contractors to ensure a prompt response. This ordinance covers anticipated yearly needs, and the total amount represents estimated quantities. The vendor is not guaranteed a minimum amount. Petersburg is the only bidder on contract; they are a local vendor. This contract was last bid in 2019 and was awarded to the Petersburg and J.K. Snyder Co. Inc. for $632,190.00 under Contract UW19-01-86 (Ordinance 149-04-19 and Ordinance 097-03-20 extended the contract for 1 more year.)
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  177.pdf  

2021-177

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-02-77 – WATER MAIN INSTALLATION WITH PETERSBURG PLUMBING AND EXCAVATING, LLC FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $721,414.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the installation of water main and related fittings. This ordinance accepts Contract UW21-02-77 – Water Main Installation in an amount not to exceed $721,414.00, with Petersburg Plumbing and Excavating, LLC (“Petersburg Plumbing”). The work is necessitated by heavy workloads, emergencies, and circumstances that require specialized equipment, such as boring. This annual contract establishes multiple contractors to ensure a prompt response. This ordinance covers anticipated yearly needs, and the total amount represents estimated quantities. The vendor is not guaranteed a minimum amount. Petersburg is the only bidder on contract; they are a local vendor. This contract was last bid in 2019 and was awarded to the Petersburg and J.K. Snyder Co. Inc. for $632,190.00 under Contract UW19-01-86 (Ordinance 149-04-19 and Ordinance 097-03-20 extended the contract for 1 more year.)
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  177.pdf  

2021-178

AN ORDINANCE AUTHORIZING A CONTRACT WITH SENTINEL TECHNOLOGIES INC. IN AN AMOUNT NOT TO EXCEED $56,638.00, FOR HIGH AVAILABILITY NETWORK SUPPORT, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves the annual purchase of Sentinel's High Availability Network Support (“HANS”) for maintenance and support of the CISCO system. HANS combines Cisco smartNET for vendor support for software updates and hardware-level support with implementation, configuration, and 24/7 post-sales support. HANS covers the citywide Cisco VoIP telephone system and the core fiber network systems. The core network is a platform where the Utility sells high-speed fiber WAN service to local businesses to connect their facilities. Having access to engineers who are already familiar with and have had a hand in designing and implementing various parts of CWLP's deployment and ensures CWLP can rapidly respond to and have access to the resources necessary to rapidly support and rectify the system when issues are encountered. Sentinel is the sole source to provide this tech support. They are able to provide on-site maintenance in a manner that meets CWLP's T&D Division's timeframe requirements. They are a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  178.pdf  

2021-178

AN ORDINANCE AUTHORIZING A CONTRACT WITH SENTINEL TECHNOLOGIES INC. IN AN AMOUNT NOT TO EXCEED $56,638.00, FOR HIGH AVAILABILITY NETWORK SUPPORT, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves the annual purchase of Sentinel's High Availability Network Support (“HANS”) for maintenance and support of the CISCO system. HANS combines Cisco smartNET for vendor support for software updates and hardware-level support with implementation, configuration, and 24/7 post-sales support. HANS covers the citywide Cisco VoIP telephone system and the core fiber network systems. The core network is a platform where the Utility sells high-speed fiber WAN service to local businesses to connect their facilities. Having access to engineers who are already familiar with and have had a hand in designing and implementing various parts of CWLP's deployment and ensures CWLP can rapidly respond to and have access to the resources necessary to rapidly support and rectify the system when issues are encountered. Sentinel is the sole source to provide this tech support. They are able to provide on-site maintenance in a manner that meets CWLP's T&D Division's timeframe requirements. They are a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  178.pdf  

2021-179

AN ORDINANCE AUTHORIZING A ONE-YEAR EXTENSION OF RFP PW20-01 WITH PETERSBURG PLUMBING AND EXCAVATING, LLC, PERRY BROUGHTON TRUCKING & EXCAVATING, INC. AND REYHAN BROS. D/B/A SANGAMON CONSTRUCTION CO. FOR CAVE-IN REPAIRS FOR AN AMOUNT NOT TO EXCEED $1,500,000.00, FOR THE OFFICE OF PUBLIC WORKS
This Ordinance approves the annual purchase of Sentinel's High Availability Network Support ("HANS") for maintenance and support of the CISCO system. HANS combines Cisco smartNET for vendor support for software updates and hardware-level support with implementation, configuration, and 24/7 post-sales support. HANS covers the citywide Cisco VoiP telephone system and the core fiber network systems. The core network is a platform where the Utility sells high-speed fiber WAN service to local businesses to connect their facilities. Having access to engineers who are already familiar with and have had a hand in designing and implementing various parts of CWLP's deployment and ensures CWLP can rapidly respond to and have access to the resources necessary to rapidly support and rectify the system when issues are encountered. Sentinel is the sole source to provide this tech support. They are able to provide on-site maintenance in a manner that meets CWLP's T&D Division's timeframe requirements. They are a local vendor.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  179.pdf  

2021-180

AN ORDINANCE AUTHORIZING A ONE-YEAR EXTENSION OF RFP PW21-05 WITH REYHAN BROS. D/B/A SANGAMO CONSTRUCTION CO. AND PERRY BROUGHTON TRUCKING & EXCAVATING, INC. FOR STREET AND ALLEY REPAIRS FOR AN AMOUNT NOT TO EXCEED $600,000.00 FOR THE OFFICES OF PUBLIC UTILITIES AND PUBLIC WORKS
This ordinance renews contracts for street and alley repairs to supplement public works crews when necessary to complete street and alley repair work orders and restore utility cuts in a timely fashion. This renewal is for an additional 12-month period.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  180.pdf  

2021-181

AN ORDINANCE AUTHORIZING A CONTRACT WITH 1015 CAPITAL, LLC, FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1015 E. CAPITAL AVENUE IN THE AMOUNT OF $300,000.00 AND CLOSING COSTS IN THE AMOUNT OF $3,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $303,000.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 3, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1015 E. Capitol Avenue. Closing to be held at Chicago Title. Purchase price of $300,000.00 for the parcel and an estimated closing cost of $3,000.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 3.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  181.pdf  

2021-182

AN ORDINANCE AUTHORIZING CONDEMNATION OF REAL PROPERTY FOR THE PURPOSE OF CONSTRUCTING USABLE SEGMENT III OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT FOR THE OFFICE OF PUBLIC WORKS
This ordinance is to authorize, empower and direct Corporation Counsel to obtain title and possession of Parcel Numbers SR0116 and SR0116TE through condemnation. Despite good faith efforts, the City has been unable to purchase these parcels. The purchase of said real estate is for public purposes, specifically associated with and necessary for the Springfield Rail Improvements Projects, Usable Segment Ill.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  182.pdf  

2021-183

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $11,100.00 FOR THE RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0064, LOCATED AT 1030 E. NORTH GRAND AVENUE, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1030 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  183.pdf  

2021-184

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND BETH A. CHAUSSE FOR PROPERTY LOCATED AT 25 WESTWOOD LANE
Annexation Agreement
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  184.pdf  

2021-185

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 25 WESTWOOD LANE
(No description available)
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  185.pdf  

2021-186

A RESOLUTION REQUESTING TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTE 55 (6th STREET FROM ST. JOSEPH STREET TO ADLAI STEVENSON DRIVE) FOR THE CHURCH OF THE LITTLE FLOWER STREET FESTIVAL ON MAY 21, 2021, FOR THE OFFICE OF PUBLIC WORKS
Request is for the Little Flower Men's Club street festival on South 6th Street 5/21/21 from 2pm to 11 pm. Event Organizer has been advised of their responsibility for following all state and local requirements pertaining to COVID safety, distancing and capacity practices.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  186.pdf  

2021-187

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF 28,634.00 FOR PERSONAL PROPERTY LOCATED ON PARCEL SR0068, 1122 NORTH TENTH STREET
This ordinance is for relocation expenses for the acquisition of property located at 1122 N. 10th Street. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  187.pdf  

2021-188

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $21,168.26 TO BURTON BROWN, A SPRINGFIELD POLICE DEPARTMENT EMPLOYEE, FOR SETTLEMENT OF A WORKERS’ COMPENSTION CLAIM FOR CASE NUMBER 20-WC-021930
Burton Brown is a Police Officer with the City of Springfield Police Department and on June 28, 2020, reported an injury to his right arm after attempting to jump a fence during a foot chase. Mr. Brown was initially seen in the emergency room and referred to orthopedics for conservative care of a right ulnar fracture with displacement. He was able to return to work light duty in August of 2020 and full duty in October of 2020. Mr. Brown filed a workers' compensation claim and is willing to settle his claim in the amount of $21,168.26 representing a permanent partial disability equivalent to 10% loss of use of an arm. IPMG, the city's third party administrator, recommend payment in the amount of $21 ,168.26 to Burton Brown to settle workers compensation claim for case number 20 WC 021930.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  188.pdf  

2021-189

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $26,983.25 TO CHARLES PETERS, A SPRINGFIELD POLICE DEPARTMENT EMPLOYEE, FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 20-WC-005221
Charles Peters is a Police Officer with the City of Springfield Police Department and on January 10, 2020, reported an injury to his right knee after falling to the ground with a suspect. Mr. Peters was initially seen at Urgent Care and referred to orthopedics for conservative treatment for knee pain and swelling. An MRI was ordered which revealed a complex horizontal tear of the lateral medial meniscus. Surgery was recommended and performed in March of 2020. He developed pain in his upper and lower back which was deemed to be caused from using crutches. After a course of physical therapy and cortisone injections he was able to return to work full duty in September of 2020. Mr. Peters filed a workers' compensation claim and is willing to settle his claim in the amount of $26,983.25 representing a permanent partial disability equivalent to 15% loss of use of a leg. IPMG, the city's third party administrator, recommend payment in the amount of $26,983.25 to Charles Peters to settle workers compensation claim for case number 20 WC 005221.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  189.pdf  

2021-190

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  190.pdf  

2021-190

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  190.pdf  

2021-190

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  190.pdf  

2021-191

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  191.pdf  

2021-191

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  191.pdf  

2021-191

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  191.pdf  

2021-192

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $63,100.00 FOR PERSONAL PROPERTY LOCATED ON PARCEL SR0071, 1106 NORTH TENTH STREET
This ordinance is for relocation expenses for the acquisition of property located at 1106 N. 10th Street. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  192.pdf  

2021-193

RESOLUTION REQUESTING THAT THE CITY OF SPRINGFIELD BE INCLUDED WITH OTHER ILLINOIS MUNICIAPALITIES FOR CONSIDERATION OF RECEIVING A CASINO LICENSE FOR THE PURPOSE OF PROVIDING DOWNTOWN ECONOMIC DEVELOPMENT AND JOB CREATION
This resolution affirms the City's request to be included for consideration and eligibility along with other designated Illinois Municipalities for a casino license which would enhance growth and development in the downtown central business district.
Agenda Type: Resolution Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  193.pdf