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Presentation Documents for 9/19/2017

   Ordinances and Resolutions Passed on 9/19/17   

Meeting Documents for 9/19/2017

   City Council Zoning Agenda (9/19/2017)  

Audio Files for 9/19/2017

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City Council Meeting Recap for 9/19/2017

2017-409

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $9,000.00 FOR THE SPRINGFIELD FIRE DEPARTMENTIntergovernmental Grant Agreement between State of Illinois, Illinois Emergency Management Agency and City of Springfield, Grant Program code- IGA 1
Agenda Type: Agenda Item
Department: Public Safety
   2017-409.pdf  

2017-383

AN ORDINANCE AUTHORIZING ADDENDUM A TO A REDEVELOPMENT AGREEMENT WITH SPRINGFIELD URBAN REDEVELOPMENT, LLC, PREVIOUSLY AUTHORIZED BY ORDINANCE 029-01-17, FOR FINANCIAL ASSISTANCE FOR THE PROPERTY LOCATED AT 501 E. CAPITOL AVENUE UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS IN AN AMOUNT NOT TO EXCEED $1,682,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT, AS AMENDEDAN ORDINANCE AUTHORIZING ADDENDUM A TO A REDEVELOPMENT AGREEMENT WITH SPRINGFIELD URBAN REDEVELOPMENT, LLC, PREVIOUSLY AUTHORIZED BY ORDINANCE 029-01-17, FOR FINANCIAL ASSISTANCE FOR THE PROPERTY LOCATED AT 501 E. CAPITOL AVENUE UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS IN AN AMOUNT NOT TO EXCEED $985,000.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Agenda Type: Agenda Item
Department: Finance
Agenda Item #2017-383: Amendment #1  strike out $985,000.00 and add $1,682,000.00   Passed
   2017-383 (Amended).pdf  

DOC. 017-033

1409 S. 5th StreetR-5(b), General Residence and Office District, Section 155.021 Reclassification to S-1, Neighborhood Commercial and Office District, Section 155.030 Petitioner, to be in compliance with the zoning ordinance, requests reclassification to allow the current tenant to continue his tattoo parlor business which has been in business at this location for approximately 4 years. Petitioner further requests that if reclassification to S-1 is not granted, a Use Variance be considered to allow the continued use. Recommend denial as submitted. Recommend approval of a use variance provided there is a closing time of 9:00 pm. Concur with staff recommendation to deny the petition as submitted and approve a use variance provided that the hours do not go past 9:00 p.m
Agenda Type: Docket Item
Department: Public Works
   2017-033 1409 S 5th St.pdf  

DOC. 017-034

101 W. North Grand Ave.S-1, Neighborhood Commercial & Office District 155.030 Reclassification to B-1, General Business Service District, Section 155.033 and a variation of Sections: 155.001, Definitions, Lot; 155.340(b), (c), (d), (i), and (j), general Provisions for Off-Premises Advertising Signs; 155.320(b), Permitted Accessory on Premise Signs; and 155.321(a), Non-Illuminated Signs Petitioner, to be in compliance with the zoning ordinance, requests reclassification and a variance of Sections: 155.001, Definitions, Lot, to allow two principal uses on a lot; 155.340 (b) requirement between off premise signs to allow the sign to be within 500' of another off-premise sign on the same street; 155.340 (c) to allow an off premise sign less than IO feet in height to be less than 15 feet from the property line; 155.340 (d) to allow an off premise sign within 500' of a lot zoned residential or on a lot used for residential purposes, historic zoning district, landmarked property or district, or national register property or district; 155.340 (i), and (j) to allow for issuance of an additional off-premise sign permit without surrendering permits on a four-for -one basis as required; Section 155.320 (b) to permit the proposed sign to be located less than the 100 feet from the existing ground sign on the same zoning lot; and 155.321 (a) to allow total square footage of all ground signs on the zoning parcel to exceed the 150 square feet limitation by 44 square feet (the existing Dollar General sign is 55.125 square feet and the proposed sign is 44 square feet), for a total current ground signage of 99.125 square feet. Petitioner further requests that if reclassification is deemed inappropriate, granting of a use variance to allow a 44 square feet off-premise advertising sign as per Exhibit "C" to advertise and direct persons to the Oak Ridge Cemetery, The African American History Museum, and Lincoln's Tomb. Lincoln Park Neighborhood Association (Objected to Reclassification but supported Use Variance) Recommend approval of the requested B-1 zoning. Recommend approval of the requested variances. Deny the requested reclassification petition, grant the requested variances for the sign, and require the sign to be a directional sign for a historical or museum type property.
Agenda Type: Docket Item
Department: Public Works
   2017-034 101 W North Grand Ave.pdf  

DOC. 017-035

9 Club AreaR-1, Single Family Residence District, Section 155.016 Conditional Permitted Use of property pursuant to Section 155.016 (c) (3), Conditional Permitted Uses in the R-1, Single Family Residence District - Colleges and Universities. Petitioner desires to allow the subject property to be used as a multiuse facility that provides education, research, and public engagement opportunities for student and faculty across various academic disciplines for the University of Illinois Springfield, requests a conditional permitted use pursuant to 155.016 (c) (3) allowing a college and university in an R-1 Zoning District. Bill Coles, Springfield Recommend approval of the requested Conditional Permitted Use Accept the staff recommendation report and approve the petitioner's request.
Agenda Type: Docket Item
Department: Public Works
   2017-035 9 Club Area.pdf  

2017-403

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW18-07-31 - TRUCK CAB AND CHASSIS WITH SERVICE BODY WITH LANDMARK FORD, INC. IN THE AMOUNT OF $78, 194.00 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE18-07-31 in an amount not to exceed $78,194.00 with Landmark Ford, Inc. ("Landmark") for the purchase of a 2017 Ford F550 extended cab truck with service body for the Water Division, Water Distribution Department. The new equipment replaces two vehicles, Vehicle No. 98 and Vehicle No. 169, which will be traded in to Landmark as a part of the purchase. Vehicle No. 98 is a 2004 C4500 Model Truck. Vehicle No. 169 is a 2005 C7500 Model Truck. Both of these vehicles have been redlined by the City of Springfield Fleet Maintenance Facility and are unable to be used. The new equipment will be used for the installation and maintenance of waters services, water mains and fire hydrants Landmark was a local vendor and the only bidder.
Agenda Type: Agenda Item
Department: CWLP
   2017-403.pdf  

2017-404

AN ORDINANCE ACCEPTING PROPOSAL NO. UE18-05 WITH PRO COM SERVICES OF ILLINOIS, INC. FOR THIRD PARTY COLLECTION SERVICES FOR PAST DUE UTILITY ACCOUNTS IN AN AMOUNT NOT TO EXCEED $390,000.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard recurring ordinance for third party collection services for past due utility accounts. This ordinance accepts Proposal UE18-05 in an amount not to exceed $390,000.00 with Pro Com Services of Illinois, Inc. ("Pro Com") for collection services for the Commercial Office. This is a three year contract with the option to extend for one year upon Council approval. It was determined that Pro Com will more closely fulfill the third party collection service requirements listed in the request for proposals. In addition, Pro Com has the highest overall recovery rate for existing clients over the last three years. There were six bidders for this proposal and Pro Com is a local vendor. The last time this proposal was awarded was in 2014 to Professional Adjustment Bureau of Mid-America, Inc.
Agenda Type: Agenda Item
Department: CWLP
   2017-404.pdf  

2017-405

AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF PROPOSALS WITH THE ENERGY AUTHORITY, INC. AND POWER SETTLEMENTS CONSUL TING AND SOFTWARE, LLC FOR ELECTRIC MARKET PARTICIPATION AND RELATED SERVICES FOR A TEN YEAR TERM IN AN AMOUNT NOT TO EXCEED $8,349,046.43 PURSUANT TO PROPOSAL NO. UE17-21 FOR THE OFFICE OF PUBLIC UTILITIESIn February 2017, City Water Light and Power ("CWLP") received responses to Request for Proposal ("RFP") UE17-21, "Electric Market Participation and Related Services". After thorough review of the responses, the utility desires to make the following awards to the respondents of the RFP: Base Bid - The Energy Authority, Inc. ("TEA") Alternate 1 - Power Settlements Consulting and Software, LLC ("Power Settlements") Alternate 2 - No Award Alternate 3 - No Award CWLP has participated in the Midcontinent Independent Systems Operator, Inc. ("MISO") market since the market began in 2005. TEA assisted CWLP with the registration and participation in the MISO from that first day. In 2014 CWLP began a three year contract with Power Settlements to provide MISO settlements and reporting data. Today CWLP continues to rely on the expertise and socialized costs of external service providers, like The Energy Authority and Power Settlements, to provide valuable market services. The Energy Authority Resource Management Agreement, and Task Order Agreement, contains the scope of services provided by TEA. TEA, mostly, shall be responsible for assisting CWLP with the capacity, energy and transmission markets, including CWLP's participation in the MISO market. In order to provide these services TEA must provide the necessary hardware and software infrastructure, and access to a highly skilled staff that can perform risk management, credit analysis, hedging strategies and settlements, among other things. TEA performs these services for CWLP's entire portfolio with the MISO market, and outside of the MISO market. CWLP's new agreement with TEA is expected to cost $8,067,035.00, over the course of 10 years. This new agreement leads to a savings of $1 ,069,992.00, compared to our existing agreement, which would cost $9, 137 ,026.90 , over the same timeframe. Power Settlements provides software services to CWLP, allowing access to a database that downloads data up to once a minute from MISO. This database assists CWLP with reporting, accounting and business decisions. The new agreement is expected to cost CWLP nearly the same as the previous agreement, which is $282,011 .43.
Agenda Type: Agenda Item
Department: CWLP
   2017-405.pdf  

2017-406

AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT PARTS FOR UNIT 4 PULVERIZERS FROM AMEC FOSTER WHEELER NORTH AMERICA CORP. IN AN AMOUNT NOT TO EXCEED $68,490.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the purchase of replacement parts for Unit 4 pulverizers. This ordinance approves the purchase of replacement parts for the Unit 4 pulverizers from AMEC Foster Wheeler North America Corp. ("Foster Wheeler") in an amount not to exceed $68,490.00. These parts will replenish inventory items that were recently used for a rebuild of one of the Unit 4 pulverizers. These items have a long lead time & need to be kept on hand in the event of a failure. If a failure occurs & these parts are not available, Unit 4's load could be reduced or forced off-line for up to 28 weeks. Foster Wheeler is the OEM for the pulverizers. They are not a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2017-406.pdf  

2017-407

AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH HOSPITAL SISTERS HEALTH SYSTEM FOR 801 EAST CARPENTER AND 401 EAST CARPENTER, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance to license dark fiber capacity on the City's fiber optic telecommunications system. This ordinance authorizes the City to license dark fiber capacity to Hospital Sisters Health Systems, St. John's Hospital ("HSHS"), for a period of 3 years. The Office of Public Utilities has constructed a fiber optic telecommunications system. The network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as computers in the local buildings. This technology allows for consolidation of computers, servers, and required network equipment along with enhancing the capabilities of the facilities. HSHS has requested a dark fiber connection from their facility at 801 E. Carpenter to their facility at 401 E. Carpenter. For this service, HSHC will pay an installation charge of $4,000.00 plus $650.00 per month for the term of the three year contract. This will be done by utilizing existing fiber and communication infrastructure. HSSH may elect to terminate this agreement at any time without cause, provide that HSHS shall thereupon pay the remaining monthly charges for the remainder of the three year contract term. Either party may terminate the contract at the end of the three year term with 90 days' notice.
Agenda Type: Agenda Item
Department: CWLP
   2017-407.pdf  

2017-408

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF THREE LEASE AGREEMENTS FOR A ONE-YEAR TERM FOR CITY OF SPRINGFIELD OFFICE OF PUBLIC UTILITIESThis is an annual ordinance for the lease of real property owned by the City. This ordinance authorizes the execution of three property lease agreements for a one-year term for the Office of Public utilities. The leased properties are: (1) 1351 Dickey Road (Site No. 94) Pawnee, Illinois, and comprises approximately 16.39 acres with a single-family residence; (2) 9820 Lost Forty Road (Site No. 98) Pawnee, Illinois, and comprises approximately 2 acres with a single-family residence; (3) 4120 KOA Road (Site No. 100) Rochester, Illinois, and comprises approximately 24 acres with a single-family residence and detached three-car garage. The lease for Site 94 provides that the tenants (Richard & Patricia Meier) will pay $650.00/month in rent. Last year's rent was $650.00/month. The lease for Site 98 provides that the tenants (Terry and Charlotte House) will pay $900.00/month in rent for one year. Last year's rent was $900.00/month. The lease for Site 100 provides that the tenants (Steve and Colleen Copp) will pay $1 ,050.00/month in rent for one year. Last year's rent was $1,050.00 per month. These are one-year leases beginning September 1, 2017 and ending August 31 , 2018.
Agenda Type: Agenda Item
Department: CWLP
   2017-408.pdf  

2017-410

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $36,000.00 FOR THE SPRINGFIELD FIRE DEPARTMENTFunds will be utilized to cover defibrillator maintenance and SCBA equipment, i.e. facemasks
Agenda Type: Agenda Item
Department: Public Safety
   2017-410.pdf  

2017-411

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE BOARD OF EDUCATION OF SPRINGFIELD SCHOOL DISTRICT N0.186 REGARDING SCHOOL SAFETY OFFICERS FROM AUGUST 18,2017, THROUGH JUNE 1,2018(No description available)
Agenda Type: Agenda Item
Department: Public Safety
   2017-411.pdf  

2017-412

AN ORDINANCE AUTHORIZING A SOLE SOURCE CONTRACT WITH A- 1 CORPORATE HARDWARE. PREVIOUSLY APPROVED PURSUANT TO CHAPTER 38.35 FOR CONTRACTS UNDER $50,000.00, AND AUTHORIZING PAYMENT OF $55,371.00 UNDER THE STATE OF ILLINOIS JOINT PURCHASE CONTRACT 4017686 FOR THE SPRINGFIELD POLICE DEPARTMENTThe original OBM Fact Sheet which was approved was for the purchase and installation of camera equipment at the intersections of 11th & Cook, 11th & S Grand, 18th & S Grand, and 18th & Cook for $31,892.80. This equipment was also purchased using the State of Illinois Joint Purchase Contract 4017686. Since approval for additional purchases is being requested in a short amount of time and with the same vendor the amount of the purchase exceeds contracts under $50,000.00 so an ordinance is necessary pursuant to provisions in the City Code
Agenda Type: Agenda Item
Department: Public Safety
   2017-412.pdf  

2017-413

AN ORDINANCE DECLARING 18 UNCLAIMED BICYCLES BEING HELD IN THE SPRINGFIELD POLICE DEPARTMENT'S EVIDENCE ROOM TO BE SURPLUS PROPERTY AND AUTHORIZING THE SPRINGFIELD POLICE DEPARTMENT TO DONATE SAID BICYCLES TO SPRINGFIELD SCHOOL DISTRICT 186, FREEDOM IN HOLINESS MISSION AND RUTLEDGE YOUTH FOUNDATION, NOT-FOR-PROFIT ORGANIZATIONS An Ordinance declaring 18 unclaimed bicycles being held in the Springfield Police Department's Evidence Room to be surplus property and authorizing the Springfield Police Department to donate said bicycles to Springfield School District 186 a not- for profit organization, Freedom in Holiness Mission a not for- Profit Organization, and Rutledge Youth Foundation. Attached is a copy of the bicycle inventory to be donated.
Agenda Type: Agenda Item
Department: Public Safety
   2017-413.pdf  

2017-414

AN ORDINANCE AUTHORIZING PURCHASE OF ONBASE PLAN REVIEW SOFTWARE FROM HYLAND SOFTWARE INC. FOR AN AMOUNT NOT TO EXCEED $81,500.00 PLUS $6,958.32 FOR PRORATED MAINTENANCE FROM SEPTEMBER 1, 2017, THROUGH DECEMBER 31, 2017, AND FOR A TOTAL AMOUNT NOT TO EXCEED $87,067.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the purchase of Onbase Plan Review so are. This software will help the process of paper elimination for plan sets. Keeps all the information and comments, from all the different reviewers, in one centra storage location. Tracks all status updates and alerts all concerned parties inside and outside the organization. Manages changes and version control. Through digital sharing of plans, from start to finish, reduces the total amount of time spent on plan approval. This purchase includes maintenance for FY18
Agenda Type: Agenda Item
Department: Public Works
   2017-414.pdf  

2017-415

AN ORDINANCE AUTHORIZING PURCHASE OF A JOHN DEERE 310HL BACKHOE UNDER CONTRACT UElS-05-22 WITH MARTIN EQUIPMENT OF ILLINOIS FOR AN AMOUNT NOT TO EXCEED $87,469.00 FOR THE OFFICE OF PUBLIC WORKSFor authorization to purchase a new John Deere 310HL Backhoe utilizing the bid specs from contract UE18-05-22.The funding will come from the equipment loan proceeds passed with ordinance 208-06-17
Agenda Type: Agenda Item
Department: Public Works
   2017-415.pdf  

2017-416

AN ORDINANCE AUTHORIZING THE PURCHASE OF WHITE AND YELLOW WATER-BASE TRAFFIC MARKING PAINT FROM ENNIS PAINT, INC. FOR THE OFFICE OF PUBLIC WORKS IN AN AMOUNT NOT TO EXCEED $57,915.00 UNDER STATE CONTRACT NO. PSD 4018265For authorization to purchase yellow and white marking paint for the Traffic Sign Shop. This purchase will utilize state bid pricing and should be sufficient stock to carry us into FY19.
Agenda Type: Agenda Item
Department: Public Works
   2017-416.pdf  

2017-417

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $197,000.00 FROM UNAPPROPRIATED ORPORATE FUND BALANCE FOR THE PURCHASE OF A 2017 INTERNATIONAL 7400 SFA GRAPPLE TRUCK FOR THE OFFICE OF PUBLIC WORKSAn ordinance authorizing a supplemental appropriation from unappropriated fund balance to commodate the purchase of a new 2017 International 7400 SFA Grapple Truck. This purchase was budgeted and approved (ord# 437-11-16) in our FY 2017 budget figures however due to production time for this unit the delivery date and invoicing have carried forward to this fiscal year FY18
Agenda Type: Agenda Item
Department: Public Works
   2017-417.pdf  

2017-418

AN ORDINANCE APPROVING THE LOCATION AND SKETCH MAP OF THE UCB SUBDIVISION FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving the location and sketch map of UCB Subdivision for the Office of Public Works. The Land Subdivision Committee and Springfield Sangamon County Regional Planning Commission both recommend approval of the location and sketch map. The subdivision is located along lies Avenue at the corner of lies Avenue and Ginger Creek Drive.
Agenda Type: Agenda Item
Department: Public Works
   2017-418.pdf  

2017-419

AN ORDINANCE AUTHORIZING PAYMENT TO EVAN DELUDE, A CITY OF SPRINGFIELD POLICE OFFICER, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 16-WC-008377Evan Delude was employed as a police officer for the City of Springfield on August 31, 2015 and reported an injury to his left ankle after he jumped a fence to apprehend a suspect. Mr. Delude was initially seen in the emergency room. Due to continued complaints he underwent additional testing which revealed injury to anterior ligments, tendons and a small free floating fragment. Surgery was recommended and completed in September 2016. He was able to return to work full duty in January 2017. Mr. Delude filed a workers' Compensation claim ( case number 16 we OOB377) and is willing to settle his claim in the amount of $15,124.43 representing a permanent partial disability equivalent to 15% a foot.CCMSI, the city's third party administrator, recommend payment in the amount of $15,124.43 to settle case number 16 wc 008377
Agenda Type: Agenda Item
Department: Finance
   2017-419.pdf  

2017-420

AN ORDINANCE AUTHORIZING PAYMENT TO MICHAEL TONELLATO, A MECHANIC WITH FLEET MAINTENANCE FACILITY, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 17-WC-022987Michael Tonellato was employed as a mechanic for the City of Springfield on March 15, 2016 and reported an injury to his left shoulder after removing a drain plug from a riding mower. Mr. Tonellato initially received conservative care. Due to continued complaints an MRI was ordered which revealed fyJJ_$1nd partial tendon tears and a labral tear. After additional treatment failed surgery was recommended and complete Qln January 2017. He was able to return to work full duty. in May 2017. Mr. Tonellato filed a workers' compensation claim ( case number 17 WC 022987) and is willing to settle his claim in the amount of $47,201.25 representing a permanent partial disability equivalent to 12.5% man as a whole. CCMSI, the city's third party administrator, recommend payment in the amount of $47,201 .25 to settle case number 17 wc 022987
Agenda Type: Agenda Item
Department: Finance
   2017-420.pdf  

2017-421

AN ORDINANCE AUTHORIZING A SPONSORSHIP PAYMENT OF $15,000.00 TO SPRINGFIELD SLIDERS PURSUANT TO ARTICLE VII, CHAPTER 37, SECTION 37.62 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAUThe Springfield Sliders have requested financial assistance in the form of a sponsorship of $15,000.00. Mayor Langfelder, Alderman Proctor and Alderman Theilen desire to sponsor this ordinance pursuant to Article VII, Chapter 37, Section 37.62 of the 1988 City of Springfield Code of Ordinances, as amended
Agenda Type: Agenda Item
Department: Finance
   2017-421.pdf  

2017-422

AN ORDINANCE AUTHORIZING AN ENTERPRISE ZONE EXPANSION AND PROJECT DEVELOPMENT AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND LINCOLN LAND ENERGY CENTER LLCWHEREAS, the City, in conjunction with Sangamon County, controls the Springfield Sangamon County Enterprise Zone (SSCEZ) providing for certain tax incentives and reimbursements and the Lincoln Land Energy Center LLC (Developer) is contemplating the construction and operation of a natural gas combined cycle electric generating station (Project) near Pawnee, IL (Project Site) and is requesting that the SSCEZ be expanded to include the Project Site to allow the Project to take advantage of the certain SSCEZ economic advantages. The Developer also wishes to purchase certain utilities and related right-of-way corridor from the City for the ongoing operation of the Project, along with potentially selling power to the City from the Project. It is necessary that the City and Developer enter into a Development Agreement to facilitate this goal
Agenda Type: Agenda Item
Department: General City Business
Agenda Item #2017-422: Amendment #1  deposit a specific corporate fund sub account created for that purpose. The funds deposited into the sub account shall be expended for such uses and purposes as may be approved by the City Council   Passed
   2017-422.pdf  
   2017-422 (Amended).pdf