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Presentation Documents for 7/18/2017

Meeting Documents for 7/18/2017

   City Council Zoning Agenda (7/18/2017)  

Audio Files for 7/18/2017

   city council 7-18-2017

City Council Meeting Recap for 7/18/2017

2017-328

AN ORDINANCE AUTHORIZING ADDENDUM "A" TO A REDEVELOPMENT AGREEMENT TO EXTEND THE COMPLETION DATE TO JULY 31, 2019, WITH THE SPRINGFIELD ART ASSOCIATION OF EDWARDS PLACE AND AUTHORIZING ADDITIONAL FUNDING IN THE AMOUNT OF $146,105.00 FOR A TOTAL AMOUNT NOT TO EXCEED $419,655.00 FOR REDEVELOPMENT ASSISTANCE FOR THE PROPERTY LOCATED AT 700 N. 4TH STREET UTILIZING ENOS PARK TAX INCREMENT FINANCE FUNDS, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTOrdinance authorizing an amendment to the redevelopment agreement with Springfield Art Association, Ordinance Number 215- 06-14, extending the completion date to July 31 , 2019, and the total TIF award to $419,655. This is a $146, 105 increase from the previous agreement
Agenda Type: Agenda Item
Department: Finance
   2017-328.pdf  

2017-333

AN ORDINANCE APPROVING THE APPOINTMENT OF MICHAEL MIDIRI TO THE CITY OF SPRINGFIELD RETIRED EMPLOYEES ADVISORY COMMISSIONPURSUANT TO CH 33 SEC 33.700 OF THE SPRINGIFELD CITY CODE, THIS ORDINANCE IS TO APPOINT MICHAEL MIDIRI, WHO RESIDES AT 3305 LOBELL, TO THE RETIRED EMPLOYEE ADVISORY COMMISSION.
Agenda Type: Agenda Item
Department: General City Business
   2017-333.pdf  

2017-336

AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 AND ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $256,851.00 UNDER CONTRACT NO. UE17-02-96 WITH APACHE INDUSTRIAL UNITED, INC. FOR DALLMAN POWER PLANT UNIT 31/32 SELECTIVE CATALYTIC REDUCTION ("SCR") AND SCRUBBER DUCTWORK SYSTEMS REPAIRS FOR A TOTAL AMOUNT PAYABLE OF $498,454.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a funding increase ordinance for Selective Catalytic Reduction ("SCR") system, scrubber lagging and insulation repairs for the Dallman Power Plant Units No. 31 and 32. This Ordinance authorizes Change Order No. 1 and additional funding for a total contract amount not to exceed $498,454.00 with Apache Industrial United, Inc., ("Apache Industrial"). Apache was contracted to provide labor and materials to remove and dispose of damaged lagging and insulation from the Dallman Power Plant Units No. 31 and 32 SCR system outer covering and scrubber ductwork system. This contract also approved services to install new insulation and lagging. The bid contract included a quote for a per square foot price for extra repairs, other lagging and insulation repairs quoted at $75.50. This increase is due to several factors including extensive wind damage after the original bid was awarded and hidden damage from leaking ductwork that was uncovered during demolition of the old materials. The additional issues and work were not reasonably foreseeable at the beginning of the contract. The initial purchase with Apache was for $241,603.00. This Ordinance approves an additional $256,851.00 for a total amount payable under said contract to $498,454.00. Apacheis not a local vendor but the only bidder on the original contract
Agenda Type: Agenda Item
Department: CWLP
   2017-336.pdf  

2017-337

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-02-97 - PURCHASE OF LONG REACH EXCAVATOR WITH MARTIN EQUIPMENT OF ILLINOIS, INC. IN AN AMOUNT NOT TO EXCEED $262, 102.46 FOR THE ELECTRIC DIVISION GENERATION DEPARTMENT FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of a long reach excavator for use at the Dallman Power Plant. This ordinance accepts Contract UE17-02-97 in an amount not to exceed $262, 102.46 with Martin Equipment of Illinois, Inc. ("Martin Equipment") for the purchase of a 2017 long reach excavator. This equipment will replace a 2005 model excavator with 13,250 hours and a 1995 model excavator with 15,250 hours. The units will be traded in to Martin Equipment as a part of this purchase. The new equipment will be used by the Electric Division Generation Department throughout the year to clean out various power plant and filter plant settling ponds, along with continued operation of the ash ponds and landfill. This maintenance work requires the use of a long reach excavator and other specialized equipment. There were four bidders on this contract. Martin Equipment and another bidder are local vendors. Martin Equipment submitted the low evaluated bid.
Agenda Type: Agenda Item
Department: CWLP
   2017-337.pdf  

2017-338

AN ORDINANCE AUTHORIZING THE PURCHASE OF REPAIR PARTS FOR THE DALLMAN POWER PLANT UNIT NO. 4 AIR PREHEATER FROM ARVOS INC. IN AN AMOUNT NOT TO EXCEED $269,373.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the purchase of parts for the Dallman Power Plant Unit No. 4. This ordinance approves the purchase of new enamel coated cold end baskets for the Dallman Power Plant Unit No. 4 air heater and the hardware needed to install the new baskets from Arvos Inc. ("Arvos") in the amount of $269,373.00. The existing non-coated baskets are at the end of their lifespan and are causing operational and performance issues due to excessive erosion and corrosion. The purpose of the air heater baskets is to transfer heat from the outgoing flue gas to the incoming air to increase efficiency of the boiler combustion. Arvos is not a local vendor and is the only vendor that manufactures these enamel coated cold end baskets
Agenda Type: Agenda Item
Department: CWLP
   2017-338.pdf  

2017-339

AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE SANGAMON COUNTY SOIL AND WATER CONSERVATION DISTRICT IN THE AMOUNT OF $627,860.00 FOR A LAKE SPRINGFIELD WATERSHED PLAN AND IMPLEMENTATION OF BEST MANAGEMENT PRACTICES, AND FURTHER AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE SAME AMOUNT TO FUND SAID PROJECT FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance approves and authorizes a supplemental appropriation in the amount of $627,860.00 and execution of an Intergovernmental Agreement with the Sangamon County Soil and Water Conservation District ("District") for implementation of Best Management Practices ("BMPs") in the Lake Springfield Watershed. The City and the District are committed to improving the water quality of Lake Springfield and its tributaries at the same time are committed to sustaining agricultural production in the Lake Springfield watershed. The City and the District desire to enter into an intergovernmental cooperation agreement in the Lake Springfield watershed and the District has applied to the Illinois Environmental Protection Agency ("!EPA") for a grant to provide funds to finance the implementation of BMPs in the Lake Springfield watershed. In exchange for the City providing $627,860.00 seed money for implementation of the IEPA grant by the District, the District will reimburse the City $376,716.00 on a quarterly basis from grant funds received from the IEPA. This ordinance also authorizes a supplemental appropriation in the amount of $627,860.00 from the City of Springfield Office of Public Utilities Account No. 101-300-KA-1154 (Water Rate Stabilization Fund) into Account No. 101-100-BC- 6110-12 to fund said project.
Agenda Type: Agenda Item
Department: CWLP
   2017-339.pdf  

2017-340

AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT# FDlS-05- 21 WITH PRAIRIE STATE PLUMBING & HEATING, INC. FOR REPLACEMENT OF THE HVAC UNIT LOCATE AT FIRE STATION #1, LOCATED AT 825 E. CAPITOL AVENUE FOR AN AMOUNT NOT TO EXCEED $68,980.00 FOR THE SPRINGFIELD FIRE DEPARTMENTThis ordinance is to accept lowbid contract from Prairie State Plumbing 7 Heating, Inc. for replacement of the HVAC unit at Fire Station #1 located 825 E. Capitol Ave
Agenda Type: Agenda Item
Department: Public Safety
   2017-340.pdf  

2017-341

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH FRED O'CONNOR FOR ANNEXATION OF THE PROPERTY LOCATED AT 32 ESTATE DRIVE(No description available)
Agenda Type: Agenda Item
Department: Public Works
   2017-341.pdf  

2017-342

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 32 ESTATE DRIVE TO THE CITY OF SPRINGFIELD
Agenda Type: Agenda Item
Department: Public Works
   2017-342.pdf  

2017-343

AN ORDINANCE AUTHORIZING THE PURCHASE OF FIVE 2017 INTERNATIONAL 7400 TANDEM AXLE DUMP TRUCKS WITH PLOWS FROM RUSH TRUCK CENTERS OF ILLINOIS, INC. FOR AN AMOUNT NOT TO EXCEED $669,765.00 UNDER STATE CONTRACT #PSD4018132 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the purchase of 5 2017 International tandem axle dump trucks utilizing the State of Illinois contract pricing. All five of these trucks will be accommodated through the equipment loan proceeds
Agenda Type: Agenda Item
Department: Public Works
   2017-343.pdf  

2017-344

AN ORDINANCE APPROVING THE PLAN FOR THE LARGE SCALE DEVELOPMENT OF PLEASANT PARK APARTMENTS FOR THE OFFICE OF PUBLIC WORKSThis is an ordinance approving the large scale development of Pleasant Park Apartments for the Office of Public Works. The development is located at the south end of the newly construction Hamlin Parkway, south of Wabash, north of 1-72 and just east of Wells Fargo
Agenda Type: Agenda Item
Department: Public Works
   2017-344.pdf  

2017-345

AN ORDINANCE VACATING A PORTION OF RIGHT-OF-WAY IN THE COURT LOCATED IN THE BLOCK BOUNDED BY COOK, UPRR, LAWRENCE AND SECOND STREETS TO WILLIAMSVILLE STATE BANK AND TRUST, AS TRUSTEE UNDER TRUST AGREEMENT DATED JANUARY 2, 1993 AND KNOWN AS TRUST NO. 93-01 TO FACILITATE THE CONSTRUCTION OF A SAFE AND PROTECTED VEHICULAR AND PEDESTRIAN ACCESS TO THE DANA-THOMAS HOUSETHE VACATION OF THIS RIGHT-OF-WAY WILL FACILITATE THE CONSTRUCTION OF A SAFE AND PROTECTED VEHICULAR AND PEDESTRIAN ACCESS TO THE DANA-THOMAS HOUSE
Agenda Type: Agenda Item
Department: Public Works
   2017-345.pdf  

2017-346

AN ORDINANCE AUTHORIZING THE PURCHASE OF ONE 2017 FORD FOCUS AND FOUR F-150 SUPER CAB 4X4'S UNDER STATE CONTRACT #4018033 THROUGH FORD MOTOR CREDIT COMPANY FOR AN AMOUNT NOT TO EXCEED $134,455.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the lease of one 2017 Ford Focus for the Building and Zoning Department and four 2017 F-1 SO's 4 x 4 's for the Engineering I City Garage departments. The lease is 48mo. with a $1.00 buyout option through Ford Credit Municipal Financing
Agenda Type: Agenda Item
Department: Public Works
Agenda Item #2017-346: Amendment #1  Changes the budget line on where the money comes from   Passed
   2017-346.pdf  
   2017-346 (Amended).pdf  

2017-347

AN ORDINANCE AUTHORIZING THE PURCHASE AND SALE OF REAL ESTATE BETWEEN THE CITY OF SPRINGFIELD AND JACK JOHNSON FOR PROPERTY LOCATED AT 936 N. 4th STREET FOR THE AMOUNT OF $56,500.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $48,500.00 AND FORA TOTAL AMOUNT NOT TO EXCEED $105,000.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 936 N. 4th Street. The purchase of said real estate is for public purposes, specifically associated with the High Speed Rail Project. The relocation costs are in compliance with the federal Uniform Relocation Act. The City shall be reimbursed 100% by IDOT
Agenda Type: Agenda Item
Department: Public Works
   2017-347.pdf  

2017-348

AN ORDINANCE AUTHORIZING THE PURCHASE AND SALE OF REAL ESTATE BETWEEN THE CITY OF SPRINGFIELD AND THE JEREMIAH PROJECT NFP FOR PROPERTY LOCATED AT 939 N. 4TH STREET FOR AN AMOUNT NOT TO EXCEED $9,000.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 939 N. 4th Street. The purchase of said real state 1s for public purposes, specifically associated with the High Speed Rail Project. The City shall be reimbursed 100% by IDOT.
Agenda Type: Agenda Item
Department: Public Works
   2017-348.pdf  

2017-349

AN ORDINANCE AUTHORIZING THE PURCHASE AND SALE OF REAL ESTATE BETWEEN THE CITY OF SPRINGFIELD AND NICK PICKETT AND STEPHANIE PICKETT, FOR PROPERTY LOCATED AT 940 N. 4TH STREET FOR THE AMOUNT OF $55,000.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $30,000.00 AND FOR A TOT AL AMOUNT NOT TO EXCEED $85,000.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 940 N. 4th Street. The purchase of said real estate is for public purposes, specifically associated with the High Speed Rail Project. The relocation costs are in compliance with the federal Uniform Relocation Act. The City shall be reimbursed 100% by IDOT
Agenda Type: Agenda Item
Department: Public Works
   2017-349.pdf  

2017-350

AN ORDINANCE AUTHORIZING PAYMENT TO TERRENCE BARNARD, AN OFFICE OF PUBLIC WORKS EMPLOYEE, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 16-WC-30504Terrance Barnard was employed by the Office of Public Works on August 29, 2016, and reported an injury to his right shoulder and arm after being struck by a tree branch. He was sent to a specialist after conservative treatment failed and was given a recommendation for surgery. Mr. Barnard was sent for an IME who agreed with the diagnosis, cause of injury and plan of care. He underwent right cubital -V tunnel surgery in January of 2017 and was able to return to work full duty in February of 2017. Mr. Barnard filea a workers' compensation claim (16 WC 30504) and is willing to settle his claim in the amount of $26,721 .20 representing a permanent partial disability equivalent - to 12% of the right arm and 1.5% MAW. Livingstone, Mueller, O'Brien and Davlin, the city's legal advisers, recommend payment in the amount of $26,721.20 to settle workers' compensation case number 16 WC 30504
Agenda Type: Agenda Item
Department: Finance
   2017-350.pdf  

DOC. 017-018

330 South Grand Avenue West R-5(b), General Residence and Office District Variance of Section 155.061, Basic Yard Requirements Ward #6 Petitioner request variance to construct a% story, brick and steel stud enclosure over the existing basement areaway and stairwell and allow the structure to be two inches from the West property line instead of the ten feet as required for a side yard abutting a street on a corner lot. Recommend approval Accept the recommendation of staff and approve the petition
Agenda Type: Docket Item
Department: Public Works
   2017-018 330 South Grand Ave West.pdf  

DOC. 017-019

1516 North 9th StreetI-1, Light Industrial District, Section 155.040 Variances of Sections 155.157, Discontinuance of Use in the Light Industrial District, Section 155.040 Petitioner request variance to remodel a vacant single family residence, permitting a continued use of the property as a nonconforming single family residence in an I-1 zoning district. The non-conforming residential use discontinued when the property was vacant and ceased active continuous operations for a period of six months per code. Recommend approval Concur with staff recommendation
Agenda Type: Docket Item
Department: Public Works
   2017-019 1516 North 9th St.pdf  

DOC. 017-020

2458 Wabash Avenue Tenant Space 2490 Wabash AvenueS-2, Community Shopping and Office District, Section 155.031 Conditional Permitted Use pursuant to Section 155.031(c)(6), Conditional Permitted Uses in the S-2 Community Shopping and Office District: Package Liquor Sales, except for drive-in or drive-up windows for the sale of alcohol and Section 155.210, Package Liquor Sales and a variance of Section 155.210(b), Package Liquor Sales Subject property, 2458 Wabash Avenue, contains a multi-tenant retail building, which petitioners desire to operate a retail package liquor store in the tenant space 2490 Wabash Avenue. To be in compliance with the Zoning Ordinance, request a CPU to allow for package liquor sales and a variance to allow package liquor sales on a lot within 100 feet of the nearest residential zoning lot, church, park, school, community facility or commercial daycare center. The CPU and variance solely apply to the 20,203 square foot tenant space located on the west end of the building commonly known as 2490 Wabash Avenue. Inderjit Singh, Springfield; Ruby Singh, Springfield Recommend approval of CPU provided the hours of operation shall follow the City liquor license and is limited to approximately 20,203 square feet in the tenant space with the address of2490 Wabash Ave. Recommend approval of the requested variance
Agenda Type: Docket Item
Department: Public Works
   2017-020 2458 Wabash Ave Tenant Space 2490 Wabash  

DOC. 017-021

3150 Roland Avenue1-1, Light Industrial District, Section 155.040 Reclassification to B-1, Highway Business Service District, Section 155.033, and for a variance of Section 155.095(k), Required Accessory Off-Street Parking - Commercial Day Care Center Petitioner desires to sell the property to a proposed buyer that desires to operate a commercial daycare with the present 28 accessory offstreet parking spaces instead of the 58 spaces required. Recommend approval. Accept the staff recommendation and approve the petition
Agenda Type: Docket Item
Department: Public Works
   2017-021 3150 Roland Ave.pdf  

DOC. 017-022

3200 Robbins RoadR-5(b), General Residence and Office District, Section 155.021 Variance of Sections 155.311, Non-Illuminated Nameplates and Identification Signs, 155.314, Illuminated Signs, and 155.315, Residential and Office District Sign Conformance Petitioner requests variance to permit an illuminated Kerber, Eck and Braeckel LLP building sign with an area totaling approximately 72 square feet; three illuminated building signs for future tenants with an area not to exceed 225 square feet total; and one illuminated ground monument sign totaling approximately50 square feet. The request in total: 5 illuminated signs totaling 347 square feet instead of the l sign 24 square feet or 100 square feet allowed, of which 2 building/wall mounted signs would be located above 20' in height. Recommend approval. Accept the staff recommendation and grant the petitioner's request
Agenda Type: Docket Item
Department: Public Works
   2017-022 3200 Robbins Rd.pdf  

DOC. 017-023

428 South 5th St. - 5th Street Parcels and 435 South 6th Street 6 Street Parcels 5th Street Parcels: H-2, Historic Zoning District, Section 155.266(b) 6th Street Parcels: S-3, Central Shopping District, Section 155.032 Variance of Sections 155.320(a)(b)(d) and (e), Commercial and Industrial District Sign Regulations: Permitted accessory on-premises signs; and Section 155.321(a) Non-Illuminated Signs; and Section 155.480(k), Site and Parking Area Lighting Requirements Petitioners plan to construct a plaza and walkway between 5th and 6th Street along historic Jackson Street Corridor and name the walkway and plaza "Bicentennial Plaza, an Illinois Realtors Community Project", which is being designed to provide an outdoor Avenue. Requests for "6th street parcels" variances: to allow up to 10 illuminated historical interpretive signs of no greater size than 24 square feet - 6'x4'- to be installed in the base of light towers; allow the historical interpretive signs to be spaced less than 100' apart and not require landscaping of the base of ground signs; allow an identification sign of up to 15 square feet at 6th street entrance and to allow this sign to be less than 100' from the nearest historic interpretive signs and to allow this sign to be less than 10' from the public right of way; to increase the maximum area of all ground signs to 255 square feet instead of the 70 square feet. For both the "5th street parcels" and "6th Street parcels" a variance 155.480(k) to allow the use of pendant lights in the light towers that are not full-cut off and to allow use of dangling cable lights strung between light towers that are not full cut-off type and spotlights to light the identification signs that are not full cut-off. Recommend approval. Concur with staff recommendation and approve the petition
Agenda Type: Docket Item
Department: Public Works
   2017-023 428 S 5th St 435 S 6th St.pdf  

DOC. 017-023 HIST

428 South 5th Street - 5th Street Parcels and 435 South 6th Street - 6th Street Parcels Recommendation of the Historic Sites Commission 5th Street Parcels: H-2, Historic Zoning District, Section 155.266(b) 6th Street Parcels: S-3, Central Shopping District, Section 155.032 Conditional Permitted Use pursuant to Section 155.271, H-2 Historic Zoning District Conditional Permitted Uses, and Section 155.208, Conditional Permitted Uses in H-1, H-2, H-3 Historic Zoning Districts and Landmarks or Historic Districts, and a variation of Section 155.275 and 155.275(a), H-2 Historic Zoning District Bulk Regulations Petitioners plan to construct a plaza and walkway between 5th and 6th Street along historic Jackson Street Corridor and name the walkway and plaza "Bicentennial Plaza, an Illinois Realtors Community Project" and request CPU to allow the "5th St Parcels" to be used for: special events, receptions, street fairs, community activities, farmer'smarkets, public events and similar functions along with petitioners' receptions and events. As the zoning ordinance is silent regarding H-2 signs, petitioner seeks variation to install up to 8 illuminated historical interpretive signs of no greater size than 6'x4' to be installed in light towers and identification sign up to 15 square feet located on the fence at 5th Street entrance; lighting of the signs by spotlight that are not full cut-off type with minimizing light trespass to adjacent properties and to allow the 15 square feet sign to be located less than 10' from the public right of way installed on ornamental fence at 5th Street entrance. Recommend approval of Conditional Permitted Use provided the layout proceeds according to the site improvement plan (Exihibit A. dated 5-15-17), to the satisfaction of the Zoning Administrator. Recommend approval of variances of Section 155.275 and 155.275 (a). Accept staff recommendation as submitted
Agenda Type: Docket Item
Department: Public Works
   2017-023 HIST 428 S 5th St 435 S 6th St.pdf  

2017-365

AN ORDINANCE APPROVING THE APPOINTMENT OF CHRISTOPHER S. MUELLER AS EXECUTIVE DIRECTOR FOR THE 9-1-1 DEPARTMENT OF THE SANGAMON COUNTY CENTRAL DISPATCH SYSTEM FOR EMERGENCY PASSAGEPursuant to Article IV.C.1.B. of the Sangamon County Central Dispatch System bylaws, the person appointed to the position of Executive Director for the 9-1-1 Department shall not assume the duties until approved by the Council of the City of Springfield. This ordinance approves the appointment of Christopher S. Mueller
Agenda Type: Agenda Item
Department: General City Business
   2017-365.pdf