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Meeting Summary for 3/5/2024

Presentation Documents

Agenda Item Recap

2024-032

AN ORDINANCE AUTHORIZING EXPENDITURES NOT TO EXCEED $500,000 TO THE SPRINGFIELD PROJECT COMMUNITY ACCESS PROJECT (CAP) 1908 FOR THE ACQUISITION OF REAL PROPERTY LOCATED AT 1104 E. SOUTH GRAND AVE. AND 1110 E. SOUTH GRAND AVE. IN SPRINGFIELD, ILLINOIS, AS AMENDED
Approximately $1,200,000.00 of CARES Act dollars were removed as a source of funding for improvements to Poplar Place via a floor amendment to Agenda Item 2023-610 on January 16, 2024. This Ordinance will authorize the Office of Planning and Economic Development to allocate $500,000.00 of this funding for CAP 1908 to purchase the Madison Furniture and Glass Shop buildings immediately adjacent to the current CAP 1908 property on South Grand Ave. Roll Call Vote to amend: Alderman Redpath-no. Alderman Gregory-yes. Alderman Williams Jr.-yes. Alderman Rockford-yes. Alderwoman Purchase-yes. Alderwoman Notariano-yes. Alderman Carlson-no. Alderwoman Conley-yes. Alderman Donelan-yes. Alderman Hanauer-no. Motion to amend passes with a roll call vote of 7-3 voting yes. Roll Call Vote to move this agenda item, as amended, to debate: Alderman Redpath-no. Alderman Gregory-yes. Alderman Williams Jr.-yes. Alderman Rockford-yes. Alderwoman Purchase-yes. Alderwoman Notariano-yes. Alderman Carlson-no. Alderwoman Conley-yes. Alderman Donelan-yes. Alderman Hanauer-no. Motion to amend passes with a roll call vote of 7-3 voting yes. Roll Call Vote for Amendment #2: Alderman Redpath-yes. Alderman Gregory-yes. Alderman Williams Jr.-yes. Alderman Rockford-yes. Alderwoman Purchase-yes. Alderwoman Notariano-yes. Alderman Carlson-yes. Alderwoman Conley-yes. Alderman Donelan-yes. Alderman Hanauer-yes. Motion to amend passes with a roll call vote of 10-0 voting yes. Roll Call Vote to Amend Amendment #2: Alderman Redpath-yes. Alderman Gregory-yes. Alderman Williams Jr.-yes. Alderman Rockford-yes. Alderwoman Purchase-yes. Alderwoman Notariano-yes. Alderman Carlson-yes. Alderwoman Conley-yes. Alderman Donelan-yes. Alderman Hanauer-yes. Motion to amend passes with a roll call vote of 10-0 voting yes.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
AN ORDINANCE AUTHORIZING EXPENDITURES NOT TO EXCEED $500,000 TO THE SPRINGFIELD PROJECT COMMUNITY ACCESS PROJECT (CAP) 1908 FOR THE ACQUISITION OF REAL PROPERTY LOCATED AT 1104 E. SOUTH GRAND AVE. AND 1110 E. SOUTH GRAND AVE. IN SPRINGFIELD, ILLINOIS  Approximately $1,200,000.00 of CARES Act dollars were removed as a source of funding for improvements to Poplar Place via a floor amendment to Agenda Item 2023-610 on January 16, 2024. This Ordinance will authorize the Office of Planning and Economic Development to allocate $500,000.00 of this funding for CAP 1908 to purchase the Madison Furniture and Glass Shop buildings immediately adjacent to the current CAP 1908 property on South Grand Ave.   Passed

2024-046

AN ORDINANCE AMENDING ORDINANCE NO. 123-03-23 WITH GLACIER SANDS WIND POWER, LLC FOR THE PURCHASE OF ALL AVAILABLE MISO-ACCREDITED CAPACITY BY ADDING TEN (10) ADDITIONAL YEARS TO THE AGREEMENT AND AUTHORIZING AN ADDITIONAL $10,302,705.00 FOR A GRAND TOTAL OF A FIFTEEN (15) YEAR TERM AMOUNT NOT TO EXCEED $24,670,485.00, FOR THE OFFICE OF PUBLIC UTILITIES
Previously Ordinance No. 123-03-23 approved and authorized the execution of an agreement with Glacier Sands Wind Power, LLC (“Glacier Sands”) in an amount not to exceed $14,367,780.00 for the purchase of all available MISO-accredited capacity for five (5) years with the possible option of a sixth (6th) year term. Due to capacity becoming scarce in the MISO Zone 4, it is in the City of Springfield, Office of Public Utilities’ best interest to procure capacity through a long-term agreement. Therefore, the Office of Public Utilities is recommending that this capacity purchase agreement be amended for an additional ten (10) years in an amount not to exceed $10,302,705.00. This agreement is to buy all available MISO-Accredited Zone 4 capacity in a total amount not to exceed $24,670,485.00. As the available capacity varies annually based on MISO Tariff, this amount includes a five (5) percent contingency. The expectation for future Zone 4 capacity is tightening as more generating units retire and the pace of renewables entering the market in the time needed to replace this generating capacity. This amendment reduces the costs of the remaining four (4) years on the initial agreement and is at or below the current market pricing and a hedge against rising market prices. This agreement covers seasonal capacity supply from the planning year 2023/2024 through 2037/2038.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  046.pdf     077-03-24.pdf  

2024-047

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION FOR SPENDING AUTHORITY PURSUANT TO THE U.S. DEPARTMENT OF ENERGY’S ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT AND AUTHORIZING THE PURCHASE OF A 2023 FORD E TRANSIT VAN FROM LANDMARK FORD INC. FROM A STATE CONTRACT FOR THE ENERGY SERVICES DEPARTMENT IN AN AMOUNT NOT TO EXCEED $55,017.00, FOR THE OFFICE OF PUBLIC UTILITIES
Ordinance 041-02-24 authorized acceptance of the U.S. Department of Energy’s Energy Efficiency and Conservation Block Grant Equipment Voucher Program in the amount of $170,500.00. This Ordinance authorizes a supplemental appropriation in the amount of $55,017.00 from that grant funds to an expenditure line for the purchase of a 2023 Ford E Transit Cargo Van under State Contract # 22-416CMS-BOSS4-40355 for the Office of Public Utilities Energy Services Office. This all-electric van will be used by the Energy Services Office to conduct residential and commercial energy audits and to raise public awareness of energy and water efficiency promotions and other public awareness efforts. The cargo van will be paid for in the form of a reimbursement within 30-60 days by the Energy Efficiency and Conservation Block Grant. Landmark is a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:
  047.pdf     078-03-24.pdf  

2024-048

A RESOLUTION AUTHORIZING THE MAYOR TO SIGN LOAN DOCUMENTS FOR THE ILLINOIS ENVIRONMENTAL PROTECTION AGENCY PUBLIC WATER SUPPLY REVOLVING LOAN PROGRAM FOR THE OFFICE OF PUBLIC UTILITIES
This is a resolution authorizing the Mayor to sign loan documents for the Illinois Environmental Protection Agency Public Water Supply Revolving Loan Program for the Office of Public Utilities. CWLP continues to replace lead service lines within the water system distribution system. The City plans to apply for another loan from the IEPA State Revolving Loan fund. This loan will be for $13,600,000.00 for a 2-year project to replace approximately 400 lead service lines within Census Tracts 23 and 16 in FY25 & FY26.
Agenda Type: Agenda Item
Department: CWLP
Vote Results:
Amendments:
Documents:

2024-049

AN ORDINANCE VACATING A PORTION OF THE SHARED USE PATH TO LEGACY POINTE DEVELOPMENT COMPANY, LLC., IN EXCHANGE FOR THE RIGHT-OF-WAY SHOWN ON THE PLAT FOR LEGACY POINTE TOWN CENTER PHASE V RECORDED AS DOCUMENT NUMBER 2022R26150
This is to facilitate the construction of a Sports Complex and is in exchange for the right-of-way shown on the plat for Legacy Pointe Town Center Phase V recorded as document number 2022R26150.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  049.pdf     079-03-24.pdf  

2024-050

A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 29 (JEFFERSON STREET FROM 9TH TO 5TH STREETS) FOR THE ST. PATRICK'S DAY PARADE ON MARCH 16, 2024, FOR THE OFFICE OF PUBLIC WORKS
Request is for the annual St. Patrick's Day parade. Parade will start at 9th and Jefferson, west to 5th, south to Capitol, east to 6th, north to Washington, disbanding between 7th and 9th on Washington. The date is 03/16/2024. Staging will begin at 8am and the parade will kick off at noon.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:

2024-051

AN ORDINANCE EXTENDING THE EFFECTIVE PERIOD FOR THE EXISTING SPECIAL SERVICE AREA (LEGACY POINTE) OF THE CITY OF SPRINGFIELD, ILLINOIS
The City previously adopted Ordinance No. 009-01-24 on January 2, 2024 proposing the extension of the term and life of the Special Service Area and the issuance of the Bonds of the Special Service Area in an amount not to exceed $17,000,000.00 and conducted a public hearing at 5:30 p.m. on March 5, 2024. This Ordinance extends the term and life of the Special Service Area by 24 years.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  051.pdf     080-03-24.pdf  

2024-052

AN ORDINANCE AMENDING ORDINANCE NO. 433-09-23 TO REVISE THE DATES FOR INTERIM BONDS AUTHORIZED FOR THE ISSUANCE OF BUSINESS DISTRICT TAX REVENUE BONDS, SERIES 2023 OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS
An ordinance amending Ordinance 433-09-23 to revise the dates for Interim Bonds authorized for the issuance of Business Tax Revenue Bonds, Series 2023 of the City of Springfield, Sangamon County, Illinois.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  052.pdf     081-03-24.pdf  

2024-053

AN ORDINANCE PROVIDING FOR AND AUTHORIZING THE ISSUANCE OF TAXABLE SPECIAL SERVICE AREA (LEGACY POINTE) AD VALOREM TAX BONDS, SERIES 2024 OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS, IN THE AMOUNT OF $17,000,000.00 FOR THE PURPOSE OF REFUNDING THE CITY’S TAXABLE SPECIAL SERVICE AREA (LEGACY POINTE) AD VALOREM TAX BONDS, SERIES 2018
An ordinance providing for and authorizing the issuance of Taxable Special Service Area (Legacy Pointe) Ad Valorem Tax Bonds, Series 2024 of the City of Springfield, Sangamon County, Illinois, in the amount of $17,000,000.00 for the purpose of refunding the City's Taxable Special Service Area (Legacy Pointe) Ad Valorem Tax Bonds, Series 2018.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  053.pdf     082-03-24.pdf  

2024-054

AN ORDINANCE APPROVING THE REAPPOINTMENT OF MICHAEL LELYS TO THE BOARD OF MANAGERS OF OAK RIDGE CEMETERY
Pursuant to the 1988 City of Springfield Code of Ordinances, Chapter 92, Sec., 92.15(b). This ordinance is to reappoint Michael Lelys to the Board of Managers of Oak Ridge Cemetery for three year term. Expiration will be 4/19/2027.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  054.pdf     083-03-24.pdf  

2024-055

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $28,825.27 TO MARK YOGGERST, A PUBLIC WORKS EMPLOYEE, FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 23-WC-015722, AS AMENDED
Mark Yoggerst, a City of Springfield employee since September 18, 2006, currently working in the Public Works department, reported a work injury on November 8, 2022. Mr. Yoggerst filed a workers' compensation claim (Case# 23-WC-015722) and is willing to settle in the amount of $28,825.27. Livingstone, Mueller, Bima and Davlin, P.C., the city's legal advisors also recommend payment in the amount of $28,825.27 to settle (Case# 23-WC-015722).
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:

2024-057

AN ORDINANCE AUTHORIZING ACCEPTANCE OF A PROPOSAL UNDER RFP CS 19-29 AND EXECUTION OF AN AGREEMENT WITH KUMLER UNITED METHODIST CHURCH FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF ONE PARCEL LOCATED AT 1022 N. 5TH STREET IN THE AMOUNT OF $500.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
This is for the sale of 1 vacant lot to the following individual: Kumler United Methodist Church, purchasing the lot at 1022 N. 5th St., Springfield, IL. 62702.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  057.pdf     085-03-24.pdf  

2024-058

AN ORDINANCE APPROVING A FINANCING COMMITMENT LETTER WITH HEARTLAND BANK FOR SCHEELS SPORTS PARK AT LEGACY POINTE, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
An ordinance approving a Financing Commitment Letter with Heartland Bank for Scheels Sports Park at Legacy Pointe.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  058.pdf     086-03-24.pdf  

2024-077

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE24-08-50 – BORING AT CAPITOL AVENUE RAILROAD CROSSING WITH ASPLUNDH CONSTRUCTION, LLC IN AN AMOUNT NOT TO EXCEED $173,075.00, FOR THE OFFICE OF PUBLIC UTILITIES, FOR EMERGENCY PASSAGE
This ordinance accepts Contract UE24-08-50 in an amount not to exceed $173,075.00, with Asplundh Construction, LLC (“Asplundh”), for boring at the Capitol Avenue railroad crossing. Electric Transmission and Distribution is planning to directionally bore a quantity of 5 - 5" HOPE conduits below the rail bed, through the Norfolk Southern right of way at Capitol Ave, between 9th and 11th street. This boring is required as part of utility relocation for the Rail Improvement Project. CWLP will relocate three 12.47 kV primary feeder circuits and one fiber optic cable overall. Bids were sought for the directional boring and conduit installation scope with CWLP crews to complete the remaining work. Bids for UE24-08-50 were opened on February 22, 2024. The recommendation is to award the contract to the sole bidder, Asplundh Construction LLC, in the amount of $173,075.00. The general contractor for the Rail Relocation Project will have approximately 8 weeks of additional work to complete once CWLP Electric is done with planned work in the area. As of May 1, 2024, the Rail Relocation contractor will have 57.5 working days remaining to complete their contract, or roughly 12 weeks. Working backwards, this means CWLP Electric will need to be complete and have the site turned over to the Rail Relocation contractor no later than May 15th, allowing time for demobilization and cleanup by the contractor at the end of the project. For the completion of 8-12 weeks of work to reach that point, work would need to begin on the directional boring by March 15th at the very latest. Waiting for the final passage of the associated ordinance on March 19, 2024, is not advisable in this context, and proceeding with passage and authorization as soon as practical is advised. This relocation was not originally identified by the Rail Relocation Project in the scope of the project. The need was identified once construction was underway. As a result, design, planning, and coordination for the work have been executed on an abbreviated timeline. This, combined with weather and seasonal limitations, resulted in the smaller than normal window for construction of the relocated facilities and the need for the timeline outlined above. Asplundh was the only bidder and they are a Sangamon County vendor.
Agenda Type: Emergency Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  077.pdf     087-03-24.pdf