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Meeting Summary for 1/17/2023

Presentation Documents

Agenda Item Recap

2022-573

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $4,147,939.00, FOR THE OFFICE OF PUBLIC WORKS
An ordinance authorizing a supplemental appropriation of $4,147,939.00 TIGER Grant reimbursement for the Laurel Street Underpass.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  573.pdf     025-01-23.pdf  

2022-576

AN ORDINANCE AUTHORIZING A CONTRACT WITH DONALD W. FOX FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1631 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $27,000.00 AND CLOSING COSTS IN THE AMOUNT OF $1,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $28,500.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 6A, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1631 E. North Grand Avenue. Closing to be held at Chicago Title. Purchase price of $27,000.00 for the parcel and an estimated closing cost of $1,500.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6A.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  576.pdf     026-01-23.pdf  

2022-577

AN ORDINANCE AUTHORIZING A CONTRACT WITH HIX PROPERTIES, LLC FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1238 EAST NORTH GRAND AVENUE, IN THE AMOUNT OF $3,800.00 AND CLOSING COSTS IN THE AMOUNT OF $1,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $4,800.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 6A, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1238 E. North Grand Avenue. Closing to be held at Chicago Title. Purchase price of $3,800.00 for the parcel and an estimated closing cost of $1,000.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6A.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  577.pdf     027-01-23.pdf  

2022-578

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES, IN AN AMOUNT NOT TO EXCEED $68,900.00, FOR THE RELOCATION OF OCCUPANTS AND PERSONAL PROPERTY LOCATED ON PARCEL SR0135, 709 BARRETT STREET, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENTS PROJECTS, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for supplemental relocation expenses of business assets located at 709 Barrett Street. The relocation of said personal property is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  578.pdf     028-01-23.pdf  

2022-579

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF CONTRACT NUMBER PW23-11-85 WITH HOMER TREE SERVICE INC. FOR FIREHOUSE 13 TREE REMOVAL AND CLEARING, IN AN AMOUNT NOT TO EXCEED $63,000.00, FOR THE OFFICE OF PUBLIC WORKS
This contract is for tree removal and clearing for the proposed Firehouse 13 on the south side of Spaulding Orchard Road, west of Illinois Route 4. The removal process includes both the trees and stumps.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  579.pdf     029-01-23.pdf  

2022-580

AN ORDINANCE AUTHORIZING A TWO YEAR RENEWAL OF CONTRACT NUMBER PW21-20, BLH COMPUTERS, INC. FOR COLLECTION, RECYCLING AND DISPOSAL OF ELECTRONIC WASTE FOR AN AMOUNT NOT TO EXCEED $206,000.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the renewal of contract PW21-20 with BLH Computers, Inc. for collection, recycling and disposal of electronic waste from June 1, 2023 to May 31, 2025. All terms and conditions of original contract will remain the same with the exception of an added fuel surcharge not to exceed 3%. The added fuel surcharge is in direct response to rising fuel prices during the term of the original contract and future projection. Given the nature of the service provided and to limit service interruption, it is preferred that the existing contract be renewed and service provider retained for local service.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  580.pdf     030-01-23.pdf  

2022-581

AN ORDINANCE AUTHORIZING A TWO YEAR RENEWAL OF CONTRACT NUMBER PW21-19 WITH HABITAT FOR HUMANITY OF SANGAMON COUNTY FOR COLLECTION, RECYCLING AND DISPOSAL OF BULKY / LARGE ITEMS FOR AN AMOUNT NOT TO EXCEED $515,000.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the renewal of contract PW21-19 with Habitat for Humanity of Sangamon County for bulky/large item pickup, drop off and disposal service from April 1, 2023 to March 31, 2025. All terms and conditions of original contract will remain the same with the exception of an added fuel surcharge not to exceed 3%. The added fuel surcharge is in direct response to rising fuel prices during the term of the original contract and future projection. Given the nature of the service provided and to limit service interruption, it is preferred that the existing contract be renewed and service provider retained for local service.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  581.pdf     031-01-23.pdf  

2022-582

AN ORDINANCE AUTHORIZING A ONE YEAR RENEWAL OF CONTRACT PW20-21 WITH EVANS CARTAGE FOR LANDSCAPE WASTE DISPOSAL SERVICES, FOR AN AMOUNT NOT TO EXCEED $780,000.00, FROM APRIL 1, 2023 THROUGH MARCH 31, 2024, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the renewal of contract PW20-21 with Evans Cartage for landscape waste disposal services from April 1, 2023 to March 31, 2024. 1.5% inflation has been adjusted and waived for year four. Contract pricing will remain the same as year one at $780,000.00.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  582.pdf     032-01-23.pdf  

2022-583

AN ORDINANCE ACCEPTING RFP PW23-31 WITH E.L. PRUITT CO., PETERSBURG PLUMBING AND EXCAVATING, LLC., PERRY BROUGHTON TRUCKING & EXCAVATING, INC. AND REYHAN BROS., INC. D/B/A SANGAMO CONSTRUCTION CO. FOR CAVE-IN REPAIRS IN AN AMOUNT NOT TO EXCEED $1,400,000.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance establishes contracts for cave-in repair, including storm and sanitary sewers, inlets, manholes and laterals.
Agenda Type: Agenda Item
Department: Public Works
Vote Results:
Amendments:
Documents:
  583.pdf     033-01-23.pdf  

2022-584

AN ORDINANCE APPROVING THE APPOINTMENT OF JOHN H. KENNEDY TO THE POLICE COMMUNITY REVIEW COMMISSION
Pursuant to City of Springfield Code of Ordinances, Ch. 33, Sec. 33.300, this ordinance is to appoint John H. Kennedy, who resides on Benbrook Dr., Springfield, to complete the unexpired term for Ben Schwarm on the Police Community Review Commission. This appointment will expire 05/02/2023. (1st Appt.)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  584.pdf     034-01-23.pdf  

2022-585

AN ORDINANCE APPROVING THE APPOINTMENT OF CURTIS J. TOMLIN TO THE SPRINGFIELD MECHANICAL COMMISSION
Pursuant to 1988 City Code of Ordinances Chapter 173, Section 173.12.09, this ordinance is to appoint Curtis J. Tomlin whom resides on Royal Road, Springfield, to replace Brian Burns unexpired term on the Mechanical Commission. Term will expire 3/1/2024. (1st Appt.)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  585.pdf     035-01-23.pdf  

2022-586

AN ORDINANCE APPROVING THE APPOINTMENT OF ASHLEY YOGGERST TO THE SPRINGFIELD HISTORIC SITES COMMISSION
Pursuant to City of Springfield Code of Ordinances, Ch. 101, Sec. 101.03, this ordinance is to appoint Ashley Yoggerst, who resides on Glenwood Street, Springfield, to the Historic Sites Commission. Appointment is to fill the expired term for Aaron Schroeder. Term will expire 11/01/2025. 1st Appt.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  586.pdf     036-01-23.pdf  

2022-587

AN ORDINANCE APPROVING THE APPOINTMENT OF EVON DIONNE TO THE MUNICIPAL BAND COMMISSION
Pursuant to City of Springfield Code of Ordinances, Ch. 33, Sec. 33.020, this ordinance is to appoint Evon Dionne, who resides on Monroe St., Springfield, to the Municipal Band Commission. Appointment term will expire 1/4/26. (1st Appt.)
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  587.pdf     037-01-23.pdf  

2022-588

AN ORDINANCE AUTHORIZING ACCEPTANCE OF PROPOSAL AND EXECUTION OF AN AGREEMENT FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF ONE PARCEL FOR AN AMOUNT OF $500.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
The structure located at 1824 Brian Lane went through demolition and abandonment court proceedings. As part of the proceedings, the structure was acquired by the City for potential demolition. However, upon inspection, it was believed that the structure could be rehabilitated if acquired by a viable developer and/or buyer. Subsequently, the property was then put out for RFP where Torando Fairlee put in a proposal to purchase the structure. Mr. Fairlee intends to invest $15K-$20K in renovation costs to repair and renovate the structure and subsequently rent the structure upon completion of the rehabilitation.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  588.pdf     038-01-23.pdf  

2022-589

AN ORDINANCE AUTHORIZING ACCEPTANCE OF PROPOSALS AND EXECUTION OF AGREEMENTS FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF TWO PARCELS FOR A COLLECTIVE AMOUNT OF $1,200.00, FOR THE OFFICE OF BUDGET AND MANAGMENT
This is for the sale of 2 vacant lots to the following individuals who are adjacent property owners: Keith L. Ayre, purchasing the lot at 1721 N. 20th, Springfield, IL 62702 Peter L. Davis, purchasing the lot at 1330 E. South Grand Ave., Springfield, IL. 62703
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  589.pdf     039-01-23.pdf  

2022-590

AN ORDINANCE AUTHORIZING A TEN-YEAR RENEWAL MEMORANDUM OF UNDERSTANDING WITH THE STATE OF ILLINOIS DEPARTMENT OF NATURAL RESOURCES FOR SPACE LOCATED AT 1 OLD STATE CAPITOL PLAZA, KNOWN AS THE LINCOLN-HERNDON LAW OFFICE, TO BE USED FOR A TOURIST VISITORS CENTER FOR AN AMOUNT NOT TO EXCEED $20,000.00 ANNUALLY, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU (held on 1.10.2023)
This ordinance authorizes a Memorandum of Understanding with the Illinois Department of Natural Resources for use of the Lincoln-Herndon Law Office, located at 1 Old State Capitol Plaza, as a Tourist Visitors Center.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  590.pdf     040-01-23.pdf  

2022-591

AN ORDINANCE ACCEPTING RFP PW23-20 AND AUTHORIZING THE PURCHASE OF TRASH AND RECYCLING RECEPTACLES FOR DOWNTOWN BEAUTIFICATION FROM VICTOR STANLEY, INC., IN AN AMOUNT NOT TO EXCEED $251,282.00, AND AUTHORIZING A TRANSFER BUDGET AUTHORITY IN THE AMOUNT OF $171,282.00 FROM SPRINGFIELD CONVENTION AND VISITORS BUREAU BUDGET EXPENDITURE LINE 021-114-VIST-ARPG-1232 INTO BUDGET EXPENDITURE LINE 021-114-VIST-ARPG-1416, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU
This ordinance authorizes the purchase of trash and recycling receptacles for downtown beautification from Victor Stanley, Inc. American Rescue Plan Act Funds will be utilized as previously planned in the FY2023 budget. It is necessary to transfer existing budget authority for ARPA to complete the purchase and record the cost in the proper budget line. The purchase will be made from 021-114-VIST-ARPG-1416 Program Code ARPA. Alderman Redpath motioned to withdrawn this agenda item with Alderman Hanauer seconding the motion. No discussion had. The motion passed with a voice vote of 10-0 voting yes.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  591.pdf  

2022-592

AN ORDINANCE AUTHORIZING AN AGREEMENT WITH KONE, INC. TO REPLACE TWO EXISTING PUBLIC ELEVATORS, IN AN AMOUNT NOT TO EXCEED $497,986.00, FOR THE LINCOLN LIBRARY
The Lincoln Library needs to replace the existing elevators utilized by the public. They are original to the building and are currently operationally deficient. They need constant maintenance and have trapped citizens within the elevators on multiple occasions. The technology to operate the elevators has become obsolete and subsequently, the elevators need to be replaced. The Lincoln Library is utilizing an exemption contract rider to have the elevators replaced. This funding is utilizing American Rescue Plan funding.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  592.pdf     041-01-23.pdf  

2022-593

AN ORDINANCE CREATING A PACE AREA AND ESTABLISHING THE ILLINOIS FINANCE AUTHORITY PROPERTY ASSESSED CLEAN ENERGY PROGRAM FOR RECORD OWNERS OF PROPERTY THAT, FROM TIME TO TIME, MAY VOLUNTARILY REQUEST THE LEVY OF SPECIAL ASSESSMENTS TO SECURE THE FINANCING OR REFINANCING OF THEIR PACE PROJECTS; AUTHORIZING PROGRAM ADMINISTRATORS TO ACT THEREUNDER; DESIGNATING THE ILLINOIS FINANCE AUTHORITY AS THE SOLE ISSUER OF BONDS AND NOTES; AND APPROVING RELATED MATTERS
An ordinance creating a PACE Area and establishing the Illinois Finance Authority Property Assessed Clean Energy Program for record owners of property that, from time to time, may voluntarily request the levy of special assessments to secure the financing or refinancing of their Pace projects; authorizing program administrators to act thereunder; designating the Illinois Finance Authority as the sole issuer of bonds and notes; and approving related matters. This will establish a PACE area (Property Assessed Clean Energy Act) in accord with 50 ILCS 50/1 et. Seq. This is a program that allows certain properties located in PACE areas to enter into contacts with the City that allow them to obtain funds to implement certain energy improvements and pay for those improvements over time.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents:
  593.pdf     042-01-23.pdf  

DOC. 022-067

2201 South Dirksen Parkway (Ward 3)
Petitioner requests to allow a portion of the Subject Real Estate to be used for institutional purposes creates the opportunity for petitioner to rent unused space in the building to Helping Hands of Springfield, Inc., an Illinois not-for-profit corporation ("Helping Hands"), to serve people experiencing homelessness or houselessness, or another or subsequent entity experienced in providing the applicable services. In addition to a shelter that provides safe temporary housing, associated social services will be available to people experiencing homelessness or houselessness, along with day program services.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-066

4685 Wabash Avenue, Tax ID: 21-11.0-300-034 (Ward 10)
The petitioner wishes to amend the zoning classification of 4685 Wabash Avenue, Tax ID: 21-11.0-300-034, to be in conformity with the adjacent parcel 4801 Wabash Avenue, Tax ID: 21-11.0-300-037, owned by the petitioner.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-064

3410 Remington Street (Ward 4)
The petitioner, to be in compliance with the zoning ordinance, respectfully requests variation of Sections: 155.112, Surfacing, to allow petitioner to construct an open off-street parking and vehicle storage area of dustless rock without requiring a wearing surface of asphaltic concrete or comparable hard surface; 155.136, Regulations for surfacing of off-street loading facilities, to allow petitioner to construct open off-street loading spaces of dustless rock without requiring a durable hard surface pavement; 155.143, Plan of off-street parking or loading areas, to allow petitioner to proceed with constructing an open off-street parking and vehicle storage area of dustless rock without requiring plans for accessory off-street parking areas or a building permit; and 155.480, Landscape, screening, and lighting, to allow petitioner to construct of a parking area without requiring a landscape plan, including but not limited to installation and maintenance of parking lot landscaping, screening, and lighting and the points related thereto.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:

DOC. 022-065

7 Pickering Lane (Ward 1)
Petitioner desires to construct a new salt water therapeutic heated in ground pool to the west side of the existing house that will cross over the 75' setback from the lake shoreline. The pool will be 25 feet from the shoreline at its closest point. The concrete pool deck will be 21 feet at the closest point to the shoreline Alderman Redpath motioned to accept the recommendation to deny this zoning item with Alderwoman DiCenso seconding the motion. The motion to deny passed with a vote of 8-0-2 voting yes with Alderwoman DiCenso and Alderwoman Conley voting present.
Agenda Type: Docket Item
Department: Public Works
Vote Results:
Amendments:
Documents:

2023-001

AN ORDINANCE AUTHORIZING THE EXECUTION OF A TEN-YEAR GYPSUM SALE AGREEMENT AND PARCEL LEASE BETWEEN THE CITY OF SPRINGFIELD AND SULAR-PLUS LLC FOR THE SALE OF GYPSUM BY-PRODUCTS, FOR THE OFFICE OF PUBLIC UTILITIES (held on 1.10.2023)
An ordinance authorizing the execution of a ten-year sale agreement and parcel lease between the City of Springfield and Sular-Plus LLC for the sale of Gypsum By-Products. This provides for a ten-year agreement for the sale of Gypsum By-Products to Sular-Plus LLC and for a price of $10.00 per ton with annual adjustments and parcel lease for the operation of the Gypsum processing by Sular-Plus LLC.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  001.pdf  

2023-002

A RESOLUTION FIXING A TIME AND PLACE FOR A PUBLIC HEARING ON THE ADIRONDACK TAX INCREMENT FINANCING REDEVELOPMENT PLAN AND PROJECT FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Pursuant to the Tax Increment Allocation Redevelopment Act 65 ILCS, Section 11-74.4-5 requires that the City Council fix a time and place for public hearings to allow public comment on the proposed plans for the Tax Increment Financing.
Agenda Type: Agenda Item
Department: General City Business
Vote Results:
Amendments:
Documents: