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Frank Lesko - City Clerk, Springfield Illinois

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Currently showing the summary for the Committee of the Whole meeting on 7/27/2021.

Committee of the Whole Meeting Summary

Presentation Documents

Meeting Documents

Agenda Items

2021-300

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE22-05-25 – GENERATOR BREAKER - SWITCHGEAR CUBICLE RETROFIT WITH NATIONAL BREAKER SERVICES LLC IN THE AMOUNT OF $204,800.00 FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UE22-05-25 in an amount not to exceed $204,800.00 with National Breaker Services LLC (“National Breaker”) for the purchase of a switchgear cubicle and a generator breaker for the Interstate Substation. Per the contract, National Breaker will furnish one (1) 15kV minimum, 7,000 amperes minimum, 63 kA minimum symmetrical interrupting, 110 BIL minimum, vacuum air bottles, 60 Hz, and five cycle maximum Interrupting time that is capable of being installed into the existing switchgear cubicle for Interstate combustion turbine. The generator breaker shall meet every requirement put forth in this specification; the total price includes accessories and on-site field service for installation and commissioning. The current breaker has reached the end of its life and requires constant maintenance. The other components are no longer manufactured, and there are no replacements available. There were three (3) bidders on this contract; none were local vendors. National Breaker submitted the lowest bid.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  300.pdf  

2021-301

AN ORDINANCE AUTHORIZING THE PURCHASE OF INVENTORY ITEMS FOR THE PULVERIZERS LOCATED IN UNIT 4 FROM WOOD GROUP USA, INC. IN AN AMOUNT NOT TO EXCEED $56,595.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves the purchase of inventory replacement parts for the Unit 4 Pulverizers from Wood Group USA Inc. (“Wood Group”) in an amount not to exceed $56,595.00. These parts were recently used for a rebuild of Unit 4’s pulverizer. There is a long lead-time to obtain these parts; therefore, it is a good practice to have a set of these inventory items in stock in the event of a failure. A failure could prevent the unit from operating at full load for several weeks. The inventory items are: (3) Spherical Bearing for MBF-22.5 Pulverizer ($23,850.00), (3) Oil Seal Guide for MBF-22.5 Pulverizer ($8,595.00), and (3) Radial Bearing for MBF-22.5 Pulverizer ($24,150.00). Wood Group is the OEM for these items. They are not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  301.pdf  

2021-302

AN ORDINANCE AUTHORIZING THE PURCHASE OF A 2021 (DEMO MODEL) 3T PROWLER EASEMENT MACHINE FROM COE EQUIPMENT, INC. FOR AN AMOUNT NOT TO EXCEED $72,530.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the purchase of a 2021 3T Prowler Easement Machine. This device attached to a Vactor truck for the jetting of sewers in remote locations. This is a new demo model with approximately 8 hours of use and has been discounted $3,490.00.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  303.pdf  

2021-303

AN ORDINANCE AUTHORIZING THE PURCHASE OF ELEVEN DEFIBRILLATORS PLUS ACCESSORIES, SPARE PARTS, AND TRADE IN ALLOWANCE FROM ZOLL MEDICAL CORPORATION IN AN AMOUNT NOT TO EXCEED $349,684.17 FOR THE SPRINGFIELD FIRE DEPARTMENT
Quote No. 388789 V:1 Defibrillator $28,813.20/EA total for 11 is $316,945.20 Accessories, Parts, trade in allowance $2,976.27/EA total for 11 is $32,738.97 per Unit Cost of Defib. with accessories/parts $31,789.47. Zoll Medical is territorially based and has guaranteed pricing for 3 years, therefore the Springfield Fire Dept. cannot purchase defibrillators elsewhere.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  303.pdf  

2021-304

AN ORDINANCE AUTHORIZING ACCEPTANCE OF PROPOSALS AND EXECUTION OF AGREEMENTS FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF FOUR PARCELS FOR A COLLECTIVE AMOUNT OF $2,100.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
This is for the sale of 4 vacant lots to the following individuals who are adjacent property owners: Charles W. Tiner, purchasing the lot at 2005 S. 15th Street, Springfield, IL. 62703 Mark Newman, purchasing the lot at 511 N. 16th St., Springfield, IL. 62703 David Smith, purchasing the lot at 2023 E. Jackson St., Springfield, IL. 62703 James Boykin, St. John AME Church, purchasing the lot at 326 S. 15th St., Springfield, IL. 62703
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  304.pdf  

2021-305

AN ORDINANCE APPROVING THE APPOINTMENT OF SCOTT MARLOW TO THE SPRINGFIELD URBAN FORESTRY COMMISSION
Pursuant to the City of Springfield Code of Ordinances, CH. 102, this ordinance is to appoint Scott Marlow who resides on West Cedar Street, Springfield, to the Urban Forestry Commission. His term will expire 08-01-2024.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  305.pdf  

2021-306

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $1,200,903.18 TO PROVIDE FUNDS TO ASSIST IN THE SALVATION ARMY IN OPERATING A SAFETY NET SHELTER FOR THE NEXT 24 MONTHS, WITH A GRANT AGREEMENT FOR 50% AND A CDBG SUBRECIPIENT AGREEMENT FOR 50% OF THE REQUESTED APPROPRIATION, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
An ordinance authorizing a supplemental appropriation in the amount of $1,200,903.18 to provide funds to assist in the Salvation Army in operating a safety net shelter for the next 24 months, with a grant agreement for 50% and CDBG Sub Recipient Agreement for 50% of the requested appropriation, for the Office of Planning and Economic Development subject to the receipt of American Recovery Dollars. This is a low barrier shelter to be operated at the old Salvation Army location on 11th Street.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  306.pdf  

2021-307

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY CULINARY CREATIONS, LLC D/B/A PAO RESTAURANT LOCATED 2824 PLAZA DRIVE
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  307.pdf  

2021-308

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR PAO PARTNERS, LLC D/B/A PAO BISTRO LOCATED AT 2824 PLAZA DRIVE
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  308.pdf  

2021-311

AN ORDINANCE ACCEPTING THE LOWEST BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW22-05-23 WITH TRAFFIC CONTROL CORPORATION FOR VIDEO IMAGE VEHICLE TRACKING AND DETECTION SYSTEMS IN AN AMOUNT NOT TO EXCEED $127,150.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of up to 5 Video Image Vehicle Tracking and Detection Systems and 2 Wide-Area Video Detection System to be placed at existing signalized locations throughout the City.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  311.pdf  

2021-312

AN ORDINANCE AUTHORIZING AN AGREEMENT WITH MELOTTE MORSE LEONATTI PARKER LTD. FOR DESIGN SERVICES FOR MUNICIPAL CENTER WEST ONE STOP SHOP INTERIOR RENOVATIONS FOR AN AMOUNT NOT TO EXCEED $34,765.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for MMLP to provide design services and construction oversight for interior renovations of the first and third floors of the Municipal Center West in order to implement a one stop shop on the first floor to improve safety and efficiency.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  312.pdf  

2021-313

AN ORDINANCE APPROVING THE REAPPOINTMENT OF RANDY BELVILLE TO THE SPRINGFIELD URBAN FORESTRY COMMISSION
Pursuant to City of Springfield Code of Ordinances, CH. 102, this ordinance is to re-appoint Randy Belville who resides on S. MacArthur Blvd., Springfield, to the Urban Forestry Commission. His new term will expire 08-01-2024.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  313.pdf  

2021-314

AN ORDINANCE AUTHORIZING AN INCREASE IN THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR TKE 1 LOUNGE LLC D/B/A TKE 1 LOUNGE LOCATED AT 1701 J. DAVID JONES PARKWAY
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  314.pdf  

2021-315

AN ORDINANCE AMENDING CHAPTER 36 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, BY AMENDING SECTION 36.58(c)(8) LEAVES OF ABSENCE / SICK LEAVE
Upon retirement from the city, an employee shall be paid at 5/12 ths straight time rate equal to the pay rate at the time of retirement for all sick leave accumulated up to 90 days and be paid straight time rate for all sick leave accumulated over 90 days and earned prior to November 1, 1988. Beginning November 1, 1988, all sick leave accumulated thereafter by an employee shall be paid at the base rate of pay for 1/2 of all sick time accumulated at the time of death or retirement. Employees hired on or after July 1, 2014 shall not be paid for accumulated sick leave upon death or retirement.
Agenda Type: Agenda Item
Department: Human Resources
Amendments:
Documents:
  315.pdf