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Current Meeting(s)

Currently showing the summary for the City Council meeting on 10/19/2021.

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City Council Meeting Summary

Presentation Documents

Meeting Documents

Agenda Items

DOC. 021-047

4850 International Parkway (Continued from 9.21.21)
Petitioner TTMM seeks to purchase the property from Sallenger for use in connection with the powersports, recreational vehicles, and power boat sale operations on real estate contiguous with the Property to the North. Petitioner TTMM currently leases the property immediately to the North of Subject Property to an entity engaged in the sale and servicing of recreational vehicles, motorboats, and powersports (e.g. four wheelers). TTMM intends to place asphalt millings on the Property. The intended use is for storage of the aforementioned products for sale and for product loading and unloading. Specifically, the property will be used for storage, semi drop-off and unloading with heavy forklifts, crated units, and for a staging area while the paved lot owned by Petitioner to the North is repaired from time to time. To be incompliance with the zoning code petitioners respectfully request a variance of 155.112 to allow TTMM to construct an open off-street parking and vehicle storage area of dustless asphalt millings and rock without requiring a wearing surface of asphaltic concrete or comparable hard surface, and 155.136 to allow TTMM to construct open off-street loading spaces of dustless asphalt millings and rock without requiring a durable hard surface pavement.
Agenda Type: Docket Item
Department: Public Works
Amendments:
Documents:

DOC. 021-049

2861 Stanton Street
(No description available)
Agenda Type: Docket Item
Department: Public Works
Amendments:
Documents:

DOC. 021-050

1108 South 2nd Street
(No description available)
Agenda Type: Docket Item
Department: Public Works
Amendments:
Documents:

DOC. 021-051

1936 S. Lincoln Avenue, Parcel 1; 1940 So. Lincoln Avenue, Parcel 2; 1219 W. Ash Street, Parcel 3
(No description available)
Agenda Type: Docket Item
Department: Public Works
Amendments:
Documents:

2021-400

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE22-08-45 – CISCO SMARTNET RENEWAL WITH NETSYNC NETWORK SOLUTIONS, INC. IN AN AMOUNT NOT TO EXCEED $67,625.17, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UE22-08-45 in an amount not to exceed $67,625.17 with Netsync Network Solutions, Inc. (“Netsync”) for the purchase of Cisco maintenance and support. This ordinance authorizes the purchase of maintenance for the City’s business network infrastructure. It provides hardware maintenance for the servers in the data centers, including Smartnet support for the Miller Street, Dallman, and Municipal Center West devices, the Municipal Center East and Groth Street chassis, datacenter switches, firewall devices and wireless bridge components. For several years, the Cisco Smartnet support and maintenance has been authorized through a state contract; however, that contract expired in June 2021. This year, the Office of Public Utilities solicited bids. There were four (4) bidders on this contract, with one (1) bidder being a local vendor (Sentinel Technologies). Although, Netsync is not a local vendor, even with the 5% local vendor preference applied, Netsync was still the lowest bid that met specifications.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  400.pdf  

2021-401

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE22-08-48 – MUNICIPAL CENTER SWITCH UPGRADE WITH SENTINEL TECHNOLOGIES, INC. IN AN AMOUNT NOT TO EXCEED $59,000.00, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UE22-08-48 in an amount not to exceed $59,000.00, with Sentinel Technologies, Inc. (“Sentinel”), for Municipal Center Switch Upgrades. This contract will purchase twenty (20) Cisco 9200L Floor switches ($49,800.00) and components with maintenance support ($9,200.00) to replace the existing equipment that is near the end of support and services used for connectivity, high speed connections to buildings for the Office of Public Utilities, Information Systems Division. There were four (4) bidders on this contract; one (1) local vendor and three (3) non-local. Sentinel is a local vendor and was the lowest bid.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  401.pdf  

2021-402

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE22-08-49 – DOMAIN CONTROLLER SERVERS WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $69,386.24, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance accepts Contract UE17-10-65 in an amount not to exceed $69,386.24, with Matrix Systems Environmental Services Inc. (“Matrix Systems”), for purchase of Domain Controller Servers. This contract will purchase eleven (11) Domain Controllers to replace the existing equipment that is past the end of support and services. These servers are used for security and user connectivity to applications and services for the Office of Public Utilities Division Information Systems Division. There were four (4) bidders on this contract, one (1) local and three (3) non-local vendors. Matrix Systems is a local vendor and they submitted the lowest bid.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  402.pdf  

2021-403

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH PIPER SANDLER & CO. IN AN AMOUNT NOT TO EXCEED $32,500.00 TO ACT AS THE PLACEMENT AGENT FOR CERTAIN OUTSTANDING WATER REVENUE REFUNDING BONDS, SERIES 2018, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves and authorizes execution of a Professional Services Agreement with Piper Sandler & Co. (“Piper Sandler”) in an amount not to exceed $32,500.00. Piper & Sandler will act as a placement agent for the upcoming refunding of certain Water Revenue Refunding Bonds, Series of 2018. These bonds are callable. As the Placement Agent, Piper Sander will work with the City and participants, including bond purchases and their counsels, financial advisors, and bond counsel in relation to the refunding bond process. The refunding has the potential to save up to $1.3 million for the Water Fund. A Request for Proposal was issued for a Placement Agent and the RFP received four (4) responses. Piper Sandler was selected by our Financial Advisor, Stifel, Nicolaus & Company, Incorporated, and the Office of Public Utilities, as the most economical and responsive bidder. Piper Sandler is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  403.pdf  

2021-404

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT WITH IBIDEN CERAM, INC. IN AN AMOUNT NOT TO EXCEED $389,600.00 FOR CATALYST REGENERATION FOR DALLMAN UNIT 4, FOR THE OFFICE OF PUBLIC UTILITIES
This is a new contract for the regeneration of catalyst modules from the selective catalytic reactors (“SCR”) for the Dallman Power Plant Unit No. 4. This Ordinance authorizes a contract with Ibiden Ceram, Inc. (“Ceram”) in an amount not to exceed $389,600.00 to clean and regenerate 54 catalyst modules from Dallman Unit 4. During the upcoming Fall 2021 outage, the catalyst will be removed from service due to deactivation, erosion, pluggage, and sintering. The catalyst will be shipped to North Carolina for cleaning and regeneration. The units will then be tested in a semi-bench reactor in Frauenthal, Austria, and then returned to the City to be installed in the SCRs at a later date. The catalyst is vital in converting nitrogen oxides, also referred to as NOx, with the aid of a catalyst into diatomic nitrogen and water. Ceram is the Original Equipment Manufacturer (“OEM”) of the catalysts. Ceram is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  404.pdf  

2021-405

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF A LICENSE AGREEMENT WITH SPRING RIVER HUNTING AND FISHING CLUB FOR FISHING AT THE GRAVEL PIT PROPERTY, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance authorizes the execution of an extension of a license agreement for the Office of Public Utilities. The Spring River Hunting & Fishing Club will be allowed to use the Gravel Pit Property for fishing purposes. No hunting is allowed. The term of the lease is November 1, 2021, to October 31, 2022. The license fee of $5,000.00 shall be paid in advance of November 1, 2021.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  405.pdf  

2021-418

AN ORDINANCE AUTHORIZING THE PURCHASE OF FOUR INTERNATIONAL TANDEM AXLE DUMP TRUCKS FROM RUSH TRUCK CENTERS OF ILLINOIS, INC. FOR AN AMOUNT NOT TO EXCEED $681,620.00 UNDER STATE CONTRACT #19-416-CMS-BOSS4-P-8607 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of four 2023 tandem axle dump trucks. This purchase will be funded by the JPM Equipment Loan proceeds.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  418.pdf  

2021-413

A RESOLUTION AUTHORIZING THE EXECUTION OF A LETTER OF INTENT BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS FOR SIDEWALK AND LIGHTING IMPROVEMENTS ON BUSINESS I-55 AND IL-29 FROM DIRKSEN PARKWAY TO SANGAMON AVENUE, FOR THE OFFICE OF PUBLIC WORKS.
The Letter of Intent informs the City that the State is planning to complete sidewalk and lighting improvements to I-55 BUS, IL 29 Peoria Road from Dirksen Parkway to Sangamon Avenue. The City of Springfield has no cost sharing responsibilities for construction, however the City would be responsible for future maintenance of sidewalks, as well as, future maintenance and energy costs for street lighting. The City will receive an agreement for execution prior to the project being bid by IDOT.
Agenda Type: Resolution Item
Department: Public Works
Amendments:
Documents:
  413.pdf  

2021-407

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT #1565-29848 IN THE AMOUNT OF $12,760.00 FROM THE ILLINOIS DEPARTMENT OF HUMAN SERVICES, DIVISION OF SUBSTANCE USE PREVENTION AND RECOVERY FOR THE KIDS CAN’T BUY ‘EM HERE” PROGRAM AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF SAID GRANT FUNDS IN THE AMOUNT OF $8,507.00 FOR FY22, FOR THE SPRINGFIELD POLICE DEPARTMENT
The ordinance will authorize the City of Springfield, Springfield Police Department to accept a grant from the State of Illinois, Department of Human Services, Division of Substance Use Prevention and Recovery for the "Kids Can't Buy 'em Here" program (tobacco stings and retailers). We are supplementally appropriating $8,507.00 for FY22. The remaining funds $4,253.00 will be budgeted and appropriated for FY23. The state award ID number assigned is 1565-29848 and the CFDA# is 93.959. Program code to be used is "TB22".
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  407.pdf  

2021-408

AN ORDINANCE AUTHORIZING THE PURCHASE OF TWO 2021 FORD EXPLORER 4X4’S FROM MORROW BROTHERS FORD, INC. IN AN AMOUNT NOT TO EXCEED $63,180.00 UNDER STATE CONTRACT #19-416CMS-P-11453, FOR THE SPRINGFIELD FIRE DEPARTMENT
Joint Purchase CMS Illinois State Contract #19-416CMS-P-11453. The price of each new Ford Explorer is $31,590.00. The Fire Dept. is trading in Dodge vans, vin#'s ending in 898 and 961, both vehicles are at the end of their lives. The two new vehicles are to replace the Dodge vans. The new vehicles will keep Fire Safety staff secure as they travel to fire scenes and investigations.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  408.pdf  

2021-409

AN ORDINANCE AUTHORIZING PAYMENT OF $139,095.00 TO ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES, INC. FOR RENEWAL OF THE ANNUAL PREMIUM FOR COVERAGE OF CERTAIN COMMERCIAL PROPERTIES FOR THE OFFICE OF BUDGET AND MANAGEMENT
This is the commercial property insurance policy renewal for 45 structures owned by the City of Sprmgf1eld. The policy outline, market update/executive summary and invoice are attached. The City is facing a 7.5% increase in insurance costs largely due to natural disasters/catastrophic losses ultimately resulting in more claims leading to increased premiums. The premium increase also stems from the City having appraisals performed on the 45 structures last year where the building valuations increased from $113M to $153M. With the properties being worth more, the replacement costs go up, subsequently causing the premium to increase as well. The insurance market in general is seeing a 13% to 20% increase in premiums on property coverages, however because of the quality of the covered City properties, coupled with no report of claims or losses in the last 4 years, the increase is driven by the insurance market environment. Please see the market update and market outlook documents for further information.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  409.pdf  

2021-410

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $547,242.00 FOR PAYMENTS TO THE POLICE AND FIRE PENSION FUNDS, FOR THE OFFICE OF BUDGET AND MANAGEMENT
The Office of Budget and Management is requesting a supplemental appropriation in the amount of $547,242.00 from unappropriated fund balance related to Ordinance # 113.02.2020 which states the additional pension payments from the excess corporate fund balance shall not exceed an amount equal to 0.067 of the electric funds transferred into the corporate fund in Fiscal Year 2021.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  410.pdf  

2021-411

AN ORDINANCE ESTABLISHING THE HOLIDAYS FOR THE CITY OF SPRINGFIELD FOR THE CALENDAR YEAR 2022
This ordinance is being prepared pursuant to Chapter 36, 36.57 of the 1988 City of Springfield Code of Ordinances, as amended.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  411.pdf  

2021-412

A RESOLUTION PROVIDING PUBLIC NOTICE OF REGULAR MEETINGS OF THE COUNCIL OF THE CITY OF SPRINGFIELD, ILLINOIS, FOR THE 2022 CALENDAR YEAR
Pursuant to state law requirements under 5 ILCS 120/2102 and 2.03, public notice of all public meetings of the Springfield City Council shall be established and a schedule be prepared at the beginning of each calendar year by the City Council , stating the regular dates, times and places of such meetings.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  412.pdf  

2021-415

AN ORDINANCE APPOINTING THOMAS OSBORNE TO THE SPRINGFIELD ECONOMIC AND COMMUNITY DEVELOPMENT COMMISSION
PURSUANT TO SECTION 33.500(a)(b) (c) OF THE 1988 CITY CODE OF ORDINANCES, AS AMENDED, THIS ORDINANCE IS TO APPOINT THOMAS OSBORNE WHOM WILL FULFILL THE DISTRICT 186 REQUIREMENT, TO THE SPRINGFIELD ECONOMIC AND COMMUNITY DEVELOPMENT COMMISSION. HIS TERM WILL EXPIRE 7/1/2024.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  415.pdf  

2021-416

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $22,576.44 TO JUSTIN CHANCE FOR A TOTAL AMOUNT NOT TO EXCEED $22,576.44 FOR FULL AND FINAL SETTLEMENT OF RISK MANAGEMENT CLAIM NO. AL20210805056
On August 27, 2021 a Public Works truck was involved in an accident at or near the intersection of 20th St. and Ridgely Ave. with a 2015 Chevrolet Impala belonging to Justin Chance. Mr. Chance is willing to settle this claim (#AL20210805056) in the amount of $22,576.44.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  416.pdf  

2021-417

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH BRiC PARTNERSHIP LLC TO PROVIDE ENGINEERING SERVICES FOR THE DESIGN AND INSTALLATION OF A NEW WATER CHILLED GENERATING SYSTEM AND THE REQUIRED TEMPERATURE CONTROLS AND ELECTRIC DESIGN DOCUMENTS FOR REPLACEMENT OF THE EXISTING UNITS FOR MUNICIPAL CENTER EAST
Ordinance Accepting And Authorizing The Execution Of An Agreement Between The City Of Springfield And Brie Partnership, LLC To Provide Engineering For The Design And Installation Of A New Water Chilled Generating System (Chillers) And The Required Temperature Controls And Electric Design Documents For Replacement Of The Existing Units For MCE.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  417.pdf  

2021-420

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND GR CONSULTING LLC FOR PROFESSIONAL LOBBYING IN THE AMOUNT NOT TO EXCEED $75,000.00, FOR THE OFFICE OF MAYOR
An ordinance authorizing the execution of an agreement between the City of Springfield and GR Consulting LLC for professional lobbying in the amount not to exceed $75,000, for the Office of Mayor.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  420.pdf