DOC. 024-019
3041 Taylor Avenue (Ward 3) (continued from June 18, 2024)
Reclassification to R-3 (b), General Residence District, Section 155.018, of the Springfield Zoning Ordinance.
Agenda Type:
Docket Item
Department:
Public Works
DOC. 024-021
37 Hawthorne Lane (Ward 1)
Variance to the Lake Land Use Plan for Lake Springfield and its Marginal Properties, Appendix A, Section 3 (Setbacks) to allow installation of an inground pool to the West side of the existing house that will cross over the required 75' setback from the lake shoreline.
Agenda Type:
Docket Item
Department:
Public Works
DOC. 024-027
1515 S. 9th Street (Ward 2)
Reclassification of property from B-1 to B-2. If reclassification is deemed inappropriate, petitioners request a use variance that would allow the petitioners to protect and secure large dump trucks indoors when not working, with no outside storage in the existing B-1 Zoning District.
Agenda Type:
Docket Item
Department:
Public Works
DOC. 024-028
Tax ID #29-10.0-100-012, Located on Palm Road/Southwest Corner of Chatham Interchange & I-55 (Ward 1)
Variance of Sections: 155.001, Definitions, "Lot"; 155.320, Permitted Accessory On-Premise Signs; 155.321, Non-Illuminated Signs; and 155.069 (b) (3) & (4), Fences; and for Amendment to Zoning Ordinance Docket No. 1977-016, striking language of certain conditions in the ordinance as it pertains to the approximate 29.93 acres as legally described in this petition, of the Springfield Zoning ordinance.
Agenda Type:
Docket Item
Department:
Public Works
DOC. 024-029
2401 West Jefferson Street (Ward 9)
Variance of Section 155.311 (b), Non-illuminated Nameplates and Identification Signs, 155.314, Illuminated Signs, and 155.315 (a) (b) & (c), Residential and Office District Sign Conformance, of the Springfield Zoning Ordinance.
Agenda Type:
Docket Item
Department:
Public Works
2024-249
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE25-05-17 – MCW SPECTRALOGIC TAPE LIBRARY MAINTENANCE - 3 YEARS WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $55,165.73, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance accepts Contract UE25-05-17 in an amount not to exceed $55,165.73, with Matrix Systems Group, Inc. (“Matrix Systems”), for the purchase of a three (3) year support maintenance for the Municipal Center West Primary Datacenter tape library. The backup storage device is used by the ISD Department for data retention. By having a multiple-year contract, the Utility will receive a multi-year discounted price for the service. There were three (3) bidders on this contract. Matrix Systems was the only local bidder and they submitted the lowest bid.
Agenda Type:
Agenda Item
Department:
CWLP
2024-250
AN ORDINANCE AUTHORIZING THE PURCHASE OF AUTOMOX PATCH MANAGEMENT SOFTWARE FROM CARAHSOFT TECHNOLOGY CORP. FROM AN OMNIA JOINT PURCHASE CONTRACT IN AN AMOUNT NOT TO EXCEED $166,992.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance authorizes the purchase of Automox Patch Management Software with Carahsoft Technology Corp. (“Carahsoft”) for a three (3) year term in a total amount not to exceed $166,992.00. Automox software will manage, report, and deploy patches for software packages for desktops, laptops, and servers. This software will replace the current software subscription that is no longer meeting the City’s needs. The cost for the software is $55,664.00 for each year; grand total of $166,992.00. Carahsoft is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2024-251
AN ORDINANCE APPROVING AN AGREEMENT WITH CHAPMAN AND CUTLER, LLP IN AN AMOUNT NOT TO EXCEED $420,000.00 TO SERVE AS THE CITY’S INDEPENDENT BOND COUNSEL FOR THE UPCOMING REFUNDING OF THE 2015 SENIOR LIEN ELECTRIC REVENUE REFUNDING BONDS FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves and authorizes the execution of an agreement with Chapman & Cutler, LLP, in an amount not to exceed $420,000.00. Chapman & Cutler will act as an independent bond counsel for the upcoming refunding of the 2015 Senior Lien Electric Revenue Refunding Bonds. The breakdown of the cost includes $300,000.00 for the expenses of bond counsel services and $120,000.00 for disclosure counsel. As Bond Counsel, they will work with the City and participants, including but limited to bond purchasers and their counsels, financial advisors, placement agents, and bond registrar and their designated counsel, and provide legal counsel in relation to the bond process. This refunding has the potential to save up to $27 million for the Electric Fund. Chapman and Cutler LLP is not a local vendor.
Agenda Type:
Agenda Item
Department:
CWLP
2024-252
AN ORDINANCE AUTHORIZING AND APPROVING J.P. MORGAN SECURITIES, LLC, BOFA SECURITIES, INC., RAMIREZ & CO., INC. TO ACT AS THE UNDERWRITING TEAM FOR THE 2024 ELECTRIC REVENUE REFUNDING BOND FINANCING FOR THE OFFICE OF PUBLIC UTILITIES
Previously the City Council approved Ordinance 113-04-24 authorizing a Professional Services Agreement with Stifel, Nicolaus & Company, Incorporated (“Stifel”) for financial advisory services. As financial advisor to the Office of Public Utilities, Stifel worked with the Office of Budget and Management Procurement Department to solicit proposals (RFP #CS25-05 - Investment Banking for Electric Bond Refunding) for qualified firms to provide Investment Banking Services for the five-year term. The services requested included serving on the City’s general obligation bond underwriting pool and Springfield CWLP’s bond underwriting pool (the “CWLP Pool”). This ordinance authorizes and accepts J.P. Morgan Securities, LLC (“J.P. Morgan”), BofA Securities, Inc. (“BofA”), and Ramirez & Co., Inc. (“Ramirez”), have been selected from the CWLP Pool to be the Underwriting Team for the 2024 Electric Revenue Refunding Bond financing. J.P. Morgan will serve as the Senior Managing Underwriter with 70% liability; BofA will serve as Co-Managing Underwriter with 20% liability, and Ramirez will serve as Co-Managing Underwriter with 10% liability. J.P. Morgan and BofA have supplied Municipal Securities Rulemaking Board (MSRB) G-17 Disclosure documents that will be on file with the Clerk’s office, Ramirez is relying on J.P. Morgan documents.
Agenda Type:
Agenda Item
Department:
CWLP
2024-253
AN ORDINANCE ACCEPTS AND AUTHORIZES THE EXECUTION OF THE AMERICAN PUBLIC POWER ASSOCIATION’S DEPARTMENT OF ENERGY GRANT COOPERATIVE AGREEMENT DE-CR0000015 SUBAWARD TO FACILITATE THE RAPID ADOPTION AND DEPLOYMENT OF INDUSTRIAL CONTROL SYSTEMS CYBERSECURITY TECHNOLOGIES FOR DISTRIBUTION AND MUNICIPAL UTILITIES PROGRAM FUNDING OPPORTUNITY IN THE AMOUNT OF $361,327.00, A SUPPLEMENTAL APPROPRIATION OF THESE GRANT FUNDS, AND TO AUTHORIZE AN AGREEMENT WITH DRAGOS, INC. FOR SERVICES RELATED TO THE INTERNAL NETWORK SECURITY MONITORING PROJECT IN AN AMOUNT NOT TO EXCEED $285,580.00 FOR THE OFFICE OF PUBLIC UTILITIES
An Ordinance Accepting American Public Power Association's (APPA) Department of Energy (“DOE”) Cooperative Agreement DE-CR0000015 Subaward to Facilitate the Rapid Adoption and Deployment of Industrial Control Systems Cybersecurity Technologies for Distribution and Municipal Utilities Program Funding Opportunity in the amount of $361,327.00 on behalf of the City of Springfield Office of Public Utilities Electric Division, Transmission and Distribution Department for Advanced Cybersecurity Risk Monitoring and Mitigation in the Electric Critical Infrastructure. This Ordinance accepts and authorizes the execution of the DOE Cooperative Agreement DE-CR0000015 Subaward grant. This grant provides funding for the City to start the Subaward funded projects and deploy Cybersecurity Operational Technology (OT) to monitor security risk and operational efficiency of critical electrical infrastructure by integrating advanced technologies including AI analytics. This project aims to enhance early threat detection and ensure swift incident response. The system's real-time monitoring offers heightened security, ultimately safeguarding vital infrastructure. The Subaward grant will cover FY25 and FY26 with a project end date of September 30, 2026. The Office of Public Utilities is requesting a supplemental appropriation in the amount of $361,327.00 from funds received through this grant. (A portion of these funds will be used for an agreement with Dragos, Inc. (“Dragos”), the remainder will be used for additional projects not yet finalized.) This Ordinance also authorizes an agreement with Dragos, Inc. (“Dragos”) for the implementation, software, and hardware costs in relation to the Internal Network Security Monitoring Project in an amount not to exceed $285,580.00. The Utility will pay Dragos and invoice APPA for reimbursement from approved Grant funds with payment to be made within 30 days of invoice receipt. The Grant will be used to implement solutions to meet NERC, FERC, and regulatory requirements.
Agenda Type:
Agenda Item
Department:
CWLP
2024-254
A RESOLUTION AUTHORIZING EXECUTION OF A LETTER OF INTENT BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS TO RECONSTRUCT FIFTH STREET FROM ASH STREET TO SPRUCE STREET (MFT SECTION #24-STATE-00-RS) FOR THE OFFICE OF PUBLIC WORKS
The Letter of Intent informs the City that the State is planning to reconstruct 5th Street from Ash Street to Spruce Street. The City of Springfield has cost sharing responsibilities for installing storm sewer, replacement of traffic signals at 5th & Laurel and 5th & Ash, reconstructing sidewalk curb ramps, as well as replacing deteriorated curb and gutter and entrances through this section. The City will receive an agreement for execution prior to the project being bid by IDOT. It is estimated that the City's cost will be $605,820.00 for the share of improvements.
Agenda Type:
Agenda Item
Department:
Public Works
2024-255
AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS AND ROBERT JOE REYNOLDS FOR THE PROPERTY LOCATED 674 & 680 W. CAMP SANGAMO ROAD, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
2024-256
AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 674 & 680 W. CAMP SANGAMO ROAD, FOR THE OFFICE OF PUBLIC WORKS
No description.
Agenda Type:
Agenda Item
Department:
Public Works
2024-257
AN ORDINANCE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH CRAWFORD, MURPHY & TILLY, INC., FOR ENGINEERING SERVICES FOR SEWER REHABILITATION IN THE NORTHEAST PILOT AREA, IN AN AMOUNT NOT TO EXCEED $537,000.00, FOR THE OFFICE OF PUBLIC WORKS
An ordinance authorizing a professional service agreement with CMT for engineering services for the Northeast Control Area.
Agenda Type:
Agenda Item
Department:
Public Works
2024-258
AN ORDINANCE RENEWING THE CONTRACTS WITH E.L. PRUITT CO., PETERSBURG PLUMBING AND EXCAVATING, LLC, REYHAN BROS. D/B/A SANGAMO CONSTRUCTION, AND P.H. BROUGHTON & SONS, INC. FOR CAVE-IN REPAIRS FOR A PERIOD OF TWELVE MONTHS IN AN AMOUNT NOT TO EXCEED $1,400,000.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance renews contracts for cave-in repairs, including storm and sanitary sewers, inlets, manholes, and laterals for an additional 12-month period, per the terms of the original contract.
Agenda Type:
Agenda Item
Department:
Public Works
2024-259
AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR EL TAPATIO DE JALISCO, INC. D/B/A LIL FIESTA LOCATED AT 1101 S. 9TH STREET
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinance, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2024-260
AN ORDINANCE APPROVING ADDENDUM 6 TO THE AGREEMENT WITH SPRINGFIELD SANGAMON COUNTY GROWTH ALLIANCE FORMERLY KNOWN AS LAND OF LINCOLN ECONOMIC DEVELOPMENT CORPORATION FOR THE PERIOD BEGINNING MARCH 1, 2024 AND ENDING FEBRUARY 28, 2025 BY AUTHORIZING AN ADDITIONAL PAYMENT OF $250,000.00 FOR A TOTAL AMOUNT NOT TO EXCEED $1,750,000.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
Ordinance authorizing amendment to ordinance no.'s 237-06-18, 166-04-19, 380-10-20, 469-11-21 & 201-05-23. Ordinances authorizing the execution of an agreement with the Land of Lincoln Economic Development Corporation to provide economic development during the following dates and not to exceed the following amounts: 05/01/2018 - 02/28/2019 $250,000.00, 03/01/2019 - 02/29/2020 $250,000.00, 03/01/2020 - 02/28/2021 $250,000.00, 03/01/2021 - 02/28/2022 $250,000.00, 03/01/2022 - 02/29/2023 $250,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
2024-261
AN ORDINANCE AUTHORIZING EXECUTION OF A SALES TAX REBATE AGREEMENT WITH CROWS MILL, LLC FOR WATER INFRASTRUCTURE INSTALLATION COSTS WILL AT 1220 TORONTO ROAD
This ordinance will authorize a Sales Tax Rebate agreement in the amount of 1/2 of the water infrastructure installation costs. Crows Mill, LLC made a deposit of $7,500.00 for the Fire Hydrant Installation. The actual cost was $8,297.49 based on R561 / WO #E10985. Crows Mill, LLC made a fixed fee payment for a new 1" water service of $1,800.00. The actual cost was $4,339.56 based on R524 / WO #E11412. Since this is a fixed fee, no invoice for the difference will be sent. The total cost for the water infrastructure installation was $10,097.49.
Agenda Type:
Agenda Item
Department:
General City Business
2024-262
AN ORDINANCE AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $57,698.00 TO THE UNIVERSITY OF WISCONSIN-STEVENS POINT D/B/A SCHMEECKLE RESERVE INTERPRETIVE PROJECTS FOR ROUTE 66 WAYSIDE EXHIBITS RESEARCH AND DESIGN, FOR THE SPRINGFIELD CONVENTION & VISITORS BUREAU
Using no-match Route 66 DCEO Grant Funds.
Agenda Type:
Agenda Item
Department:
General City Business
2024-263
AN ORDINANCE AUTHORIZING A SECOND-YEAR RENEWAL OF CONTRACT RFP # CV22-34 WITH SINCLAIR TELEVISION OF ILLINOIS, LLC, FOR THE 2024 SUMMER DIGITAL MARKETING CAMPAIGN, FROM MAY 15, 2024 TO JULY 15, 2024, FOR AN AMOUNT NOT TO EXCEED $75,000.00, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU
Ordinance 144-04-23 extended the RFP pricing submitted in CV22-34; 2022 Summer Digital Marketing Campaign through the summer of 2023. This ordinance authorized a second extension as offered in the proposal under the existing terms, conditions and costs associated with the original agreement with Sinclair Television of Illinois, LLC and the ordinance extension. This authorizes payment not to exceed $75,000.00 from FY2025.
Agenda Type:
Agenda Item
Department:
General City Business
2024-264
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH AND PAYMENT IN THE AMOUNT NOT TO EXCEED $5,000.00 TO LEVITT AMP SPRINGFIELD MUSIC SERIES (“LAMPS”) FOR FISCAL YEAR 2025, FOR THE OFFICE OF THE MAYOR
If awarded, the Levitt AMP Springfield Music Series (LAMPS) will receive $5,000.00 for fireworks to be utilized on Thursday, August 1st, 2024.
Agenda Type:
Agenda Item
Department:
General City Business
2024-265
AN ORDINANCE RELEASING REVERSION RIGHTS PURPORTEDLY RESERVED IN ORDINANCE 269I46 (BOOK 414 M PAGE 421) “AN ORDINANCE VACATING THE EAST 160 FEET OF THE PUBLIC ALLEY LYING BETWEEN MASON AND MADISON STREETS EXTENDING FROM THE EAST LINE OF NINTH STREET TO THE WEST LINE OF THE STREET AND RESERVING A CERTAIN EASEMENT UPON THE REAL ESTATE UPON WHICH SAID ALLEY HAS BEEN LOCATED” DATED NOVEMBER 30, 1936, FOR THE OFFICE OF THE MAYOR
The City passed Ordinance 092-03-22, which supported the donation of property at the site of the 1908 Springfield Race Riots located at 300 N. Ninth Street along the Tenth Street Rail Corridor to the United States government. The rights reserved by Ordinance 269I46 (Book 414 M Page 142) pertain to portions of property intended to be donated pursuant to 092-03-22. It is in the best interest of the City to relinquish the reversionary rights purportedly retained by Ordinance 269I46 (Book 414 M Page 142) passed November 30, 1936, so clear title can be conveyed to the United States government, or any entity thereof, or to a non-profit organization dedicated to the preservation of historical and cultural sites.
Agenda Type:
Agenda Item
Department:
General City Business
2024-266
AN ORDINANCE PROVIDING FOR THE DONATION OF CERTAIN REAL PROPERTY OWNED BY THE CITY OF SPRINGFIELD, ILLINOIS RELATED TO THE 1908 SPRINGFIELD RACE RIOTS FOR PROTECTION OF ITS ARCHAEOLOGICAL RESOURCE
The City passed Ordinance 092-03-22, which supported the donation of property at the site of the 1908 Springfield Race Riots located at 300 N. Ninth Street along the Tenth Street Rail Corridor of the United States government. It is in the best interest of the City to donate the property described herein to commemorate and honor the site of the 1908 Springfield Race Riots.
Agenda Type:
Agenda Item
Department:
General City Business
2024-267
AN ORDINANCE AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORITY IN THE AMOUNT OF $75,600.00 FROM THE MUNICIPAL BAND EXPENSE BUDGET LINE 1411 INTO THE MUNICIPAL BAND EXPENSE BUDGET LINE 1218 TO ACCOMMODATE THE FY2025 CONTRACTUAL PAYMENTS FOR THE MUNICPAL BAND, FOR THE OFFICE OF THE MAYOR
This ordinance will authorize a transfer of appropriation authority of $75,600.00 from expense line 1411 to 1218 for the Office of the Mayor to accommodate FY 2025 contractual payments for the Municipal Band
Agenda Type:
Agenda Item
Department:
General City Business
2024-268
AN ORDINANCE PROVIDING FOR AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2024 OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS, IN AN AMOUNT NOT TO EXCEED $28,000,000.00 FOR THE PURPOSE OF FINANCING COSTS OF CERTAIN CAPITAL IMPROVEMENTS WITHIN THE CITY, EQUIPMENT PURCHASES AND REFUNDING CERTAIN OUTSTANDING BONDS OF THE CITY
The Mayor and City Council of the City have determined it is advisable, necessary and in the best interest of the public health, safety and welfare to acquire, construct and equip three new fire stations and other capital improvements of the City and to purchase and acquire other equipment, including all necessary connections, appurtenances, material, labor and equipment incident thereto, all in order to meet the present and projected needs to the City, to pay bond discount, bond interest, legal, financing, and administrative expenses. In order to provide the sum necessary to pay the remaining costs of the Project and Refunding, the Corporate Authorities determine that an amount not exceeding the aggregate sum of $28,000,000.00 be borrowed at this time and in evidence of such borrowing, General Obligation Refunding and Improvement Bonds, Series 2024 of the City in an aggregate principal amount not to exceed $28,000,000.00 be issued.
Agenda Type:
Agenda Item
Department:
General City Business
2024-269
AN ORDINANCE AUTHORIZING A PAYMENT OF $50,000.00 FOR A TOTAL NOT TO EXCEED $50,000.00 IN FY2025 AND $150,000.00 TOTAL TO CLARK BAIRD SMITH, LLP FOR CONTRACTUAL SERVICES OF A LABOR RELATIONS ATTORNEY, FOR THE OFFICE OF CORPORATION COUNSEL
The City previously accepted RFP #MA24-14 with Clark Baird Smith LLP for contractual services of a labor relations attorney. We have received bills that exceeds the limit of the contract. Additional payment required in the amount of $50,000.00 for a total not to exceed $150,000.00.
Agenda Type:
Agenda Item
Department:
General City Business
2024-270
AN ORDINANCE APPROVING A MEDIATION AGREEMENT WITH ICG ILLINOIS, LLC, FOR THE OFFICE OF CORPORATION COUNSEL
The City has identified the need to retain a mediator assist the parties in negotiating jointly acceptable resolutions for the issues in conflict. The parties desire to enter into a mediation agreement with ICG Illinois, LLC, for the purposes set forth therein.
Agenda Type:
Agenda Item
Department:
General City Business
2024-271
AN ORDINANCE AUTHORIZING THE EXECUTION OF A COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF SPRINGFIELD AND LOCAL UNION #193 OF THE INTERNATIONAL BROTHERHOOD OF ELECTRICAL WORKERS, FROM AUGUST 1, 2023 THROUGH JULY 31, 2026 FOR THE AUDIO-VISUAL SECTION OF THE COMMUNICATIONS DEPARTMENT AND INSPECTORS FOR THE BUILDING AND ZONING DEPARTMENT OF THE OFFICE OF PUBLIC WORKS
Contract summary of changes and fiscal impact review.
Agenda Type:
Agenda Item
Department:
General City Business
2024-272
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $606,073.00 FOR THE PURCHASE OF EQUIPMENT NOT RECEIVED BY THE END OF FY24, FOR THE OFFICE OF PUBLIC UTILITIES
This is a new ordinance authorizing a supplemental appropriation in the amount of $606,073.00, from the 2022 Auto Loan proceeds for the Office of Public Utilities’ Water and Electric FY25 budget. Ordinance 279-07-22 accepted proposal No. UE-23-06 for a five-year contract with Illinois National Bank for Municipal Financing for the purchase of vehicles and equipment in the principal amount not to exceed $2,400,000.00, with interest payments of $135,501.05, for the Office Of Public Utilities. This ordinance authorizes a supplemental appropriation in the amount of $606,073.00 from the 2022 Auto Loan proceeds to 101-200-JAAB-4552-1502 ($5,710.00), 102-200-JAAB-3842-1502 ($32,355.00), 101-200-JAAB-4682-1504 ($230,564.00), 102-200-JAAD-3852-1503 ($196,528.00), and 102-100-CBBA-3852-1503 ($140,916.00) for vehicles/equipment that was not received by the end of FY24. Equipment included under this supplemental appropriation are dump trucks, vehicles/trucks, and a bucket truck.
Agenda Type:
Agenda Item
Department:
CWLP
2024-273
AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE25-04-12 – HYDRATED LIME FOR UNIT 4 WITH MISSISSIPPI LIME COMPANY IN AN AMOUNT NOT TO EXCEED $746,340.00, FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard ordinance for the purchase of hydrated lime for Dallman Unit 4. This ordinance accepts Contract UE25-04-12 in an amount not to exceed $746,340.00, with Mississippi Lime Company (“Mississippi Lime”), for the purchase of hydrated lime. The contract is based on an estimated yearly usage of 600 tons per year. Hydrated lime is required for emissions control for Unit 4. Mississippi Lime meets the pre-approved technical standard to be a hydrated lime supplier for Unit 4 and they have been supplying hydrated lime for this unit since 2010. The contract will cover the cost of hydrated lime, delivery, and fuel adjustments for the next 60 months. There were three (3) bidders on this contract; Mississippi Lime submitted the lowest bid; none of the bidders were local vendors.
Agenda Type:
Agenda Item
Department:
CWLP
2024-274
AN ORDINANCE AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORITY IN THE AMOUNT OF $162,663.00 FROM THE CITY GARAGE EXPENSE BUDGET TO NEW EXPENSE BUDGET LINES ESTABLISHED TO ACCOMMODATE THE USDA FOREST SERVICE GRANT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize a transfer of appropriation authority from the FY25 City Garage expense budget to accommodate a new and separate budget expressly for the USDA Forest Service Grant expenditures.
Agenda Type:
Agenda Item
Department:
Public Works
2024-275
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $871,500.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance increases the expenditure appropriation authority in Fund 004 Oak Ridge Cemetery utilizing IDNR Grant # MC 21-033 for the Central Illinois African American History Museum Expansion Project.
Agenda Type:
Agenda Item
Department:
Public Works
2024-276
AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT PW25-28 WITH LAKE AREA DISPOSAL, INC. FOR TWO YEARS OF RESIDENTIAL LANDSCAPE WASTE COLLECTION IN AN AMOUNT NOT TO EXCEED $2,067,555.00, FOR THE OFFICE OF PUBLIC WORKS
To execute a two year contract with Lake Area Disposal for citywide every other week leaf collection starting September 1, 2024 to August 31, 2026.
Agenda Type:
Agenda Item
Department:
Public Works
2024-277
AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR MVP’S LLC D/B/A MVPS LOCATED AT 933 NORTH GRAND AVENUE
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type:
Agenda Item
Department:
General City Business
2024-278
AN ORDINANCE AUTHORIZING THE LOCAL LIQUOR COMMISSIONER TO ISSUE ADDITIONAL TEMPORARY LIQUOR PERMITS TO BUZZ BOMB BREWING CO. DUE TO THE ADVERSE IMPACT OF THE JUNE 19, 2024 FIRE ON THE LICENSED ESTABLISHMENT, FOR THE OFFICE OF THE MAYOR
On June 19, 2024, a large fire occurred on the 400 block of E. Adams St. in downtown Springfield resulting in significant damage to several structures and it is anticipated that these structures will need to undergo lengthy renovations and/or demolition. The licensed establishment Buzz Bomb Brewing Co. located adjacent to the burned structures will be adversely affected by the immediate demolition and rehabilitation of the area; however, it has already received six temporary permits in relation to providing alcohol to the Levitt Amp series downtown.
Agenda Type:
Agenda Item
Department:
General City Business
2024-279
A RESOLUTION REMOVING THE CURRENT BOND REGISTRAR AND PAYING AGENT AND APPOINTING NEW BOND REGISTRAR AND PAYING AGENT WITH RESPECT TO CERTAIN OUTSTANDING BONDS OF THE CITY OF SPRINGFIELD, SANGAMON COUNTY, ILLINOIS
The proposed resolution by the City replaces the City Budget Director with Zions as the Bond Registrar and paying agent for the following three bond series of the City. General Obligation Bonds Series 2015. General Obligation Refunding Bonds Series 2015. General Obligation Bonds Series 2016. Zions is submitted as the paying agent the General Obligation Refunding and Improvement Bonds, Series 2024. This will establish Zions as the banking agent for the existing City Bond Series as listed. Following passage, the City and/or its agents shall notify all of its Bond owners of this appointment in accordance with the bond ordinance language.
Agenda Type:
Agenda Item
Department:
General City Business
2024-280
AN ORDINANCE DECLARING A 2013 FORD EXPLORER K-9 UNIT TO BE SURPLUS PROPERTY AND DISPOSAL OF SAID PROPERTY BY DONATION AND AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH VILLAGE OF DIVERNON FOR ITS POLICE DEPARTMENT FOR DONATION OF SAID PROPERTY, FOR THE SPRINGFIELD POLICE DEPARTMENT
The City has a K-9 unit, 2013 Ford Explorer (PD #324) VIN: 1FM5K8AR7DGA31458 for which it no longer has a use and the Village of Divernon Police Department does.
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Agenda Item
Department:
General City Business
2024-281
AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH AND PAYMENT IN AN AMOUNT NOT TO EXCEED $15,000.00 TO RANDY PICKETT, OWNER OF THE FORMER SHEA’S GAS STATION FOR OPERTATIONS FROM JULY 2024 THROUGH JANUARY 1, 2027, FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAU
Paid $5,000.00 annually FY25, FY26, FY27. Operations expenses include but not limited to: liability insurance, grounds maintenance, security monitoring, internet service, building improvements, etc.
Agenda Type:
Agenda Item
Department:
General City Business
2024-282
AN ORDINANCE AUTHORIZING THE TRANSFER OF APPROPRIATION AUTHORITY IN THE AMOUNT OF $7,241.00 FROM THE OFFICE OF BUDGET & MANAGEMENT EXPENSE BUDGET LINE 1507 INTO EXPENSE LINE 1232, FOR THE OFFICE OF BUDGET & MANAGEMENT
This ordinance will authorize a transfer of appropriation authority of $7,241.00 from expense line 1507 to 1232. This ordinance will accommodate FY25 payments to Comcast Business towards establishing a network dedicated to the City of Springfield Department of Communication and for live broadcasts. This is part of the FY25 New Initiative, in which $100,000.00 was allotted to improving the broadcasts by the City Council. Originally allocated under 001-107-GENC-VARI-1507.
Agenda Type:
Agenda Item
Department:
General City Business
2024-283
AN ORDINANCE AUTHORIZING ACCEPTANCE OF A PROPOSAL FOR RFP CS25-18 AND EXECUTION OF AN AGREEMENT WITH SCOTT COX FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF ONE PARCEL LOCATED AT 2340 S. 5TH STREET IN THE AMOUNT OF $7,458.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
Proposals were sought for vacant properties previously acquired by the City of Springfield adjacent to the Rail Improvements Project. Scott Cox was determined to have the most advantageous proposals by a committee of City personnel for RFP# CS25-18 for 2340 South 5th Street ($7,458.00). It is recommended the City award the sale of this property to Mr. Cox.
Agenda Type:
Agenda Item
Department:
General City Business
2024-284
AN ORDINANCE TO ACCEPT AND EXECUTE A 60-MONTH PROFESSIONAL SERVICES AGREEMENT WITH COMCAST BUSINESS TO ESTABLISH A FIBER NETWORK DEDICATED TO THE CITY OF SPRINGFIELD DEPARTMENT OF COMMUNICATIONS FOR LIVE BROADCASTS FOR AN AMOUNT NOT TO EXCEED $58,280.00, FOR THE OFFICE OF BUDGET & MANAGEMENT
This fiber network upgrade will provide for a more reliable broadcast and solve several of the issues the Communications team and ISD have been experiencing in regards to the City Council and Committee of the Whole broadcasts on Tuesday evenings. This is part of the FY25 New Initiative, in which $100,000.00 was allotted to improving the broadcasts by the City Council. Originally allocated under 001-07-GENC-VARI-1507. Additional measures are being investigated and will be recommended in future ordinances. This 60-Month Professional Services Agreement has a flat rate at $963.00 monthly plus a one-time installation service charge of $500.00: FY25 = $7,241.00; FY26 = $11,556.00; FY27 = $11,556.00; FY28 = $11,556.00; FY29 = $11,556.00; FY30 = $4,815.00.
Agenda Type:
Agenda Item
Department:
General City Business
2024-285
AN ORDINANCE AUTHORIZING ACCEPTANCE OF A PROPOSAL FOR RFP CS25-17 AND EXECUTION OF AN AGREEMENT WITH PAUL AND JENNIFER GABRIS FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF ONE PARCEL LOCATED AT 2501 SOUTH FOURTH STREET IN THE AMOUNT OF $65,099.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
Proposals were sought for vacant properties previously acquired by the City of Springfield adjacent to the Springfield Rail Improvements Project. Paul and Jennifer Gabris, a neighbor adjacent to the property located at 2501 South Fourth Street, Springfield was determined to have the most advantageous proposal by a committee of the City personnel. It is recommended the City award the sale of the property to them.
Agenda Type:
Agenda Item
Department:
General City Business
2024-286
AN ORDINANCE AUTHORIZING ACCEPTANCE OF PROPOSALS UNDER RFP CS25-13, CS25-14, CS25-15, CS25-16 AND CS25-19 AND EXECUTION OF AGREEMENTS WITH WILLIAM MOORE FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF SEVEN PARCELS FOR A COLLECTIVE AMOUNT OF $122,000.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT
Proposals were sought for vacant properties previously acquired by the City of Springfield adjacent to the Springfield Rail Improvements Project. William Moore was determined to have the most advantageous proposals by a committee of City personnel for the following RFPs/Properties: RFP# CS25-13 - 2327 & 2331 South 6th Street ($25,000.00), RFP# CS25-14 - 2406 & 2408 South 5th Street ($22,500.00), RFP# CS25-15 - 2417 South 5th Street ($27,000.00), RFP# CS25-16 - 409 East Iles Avenue ($37,000.00), RFP# CS25-19 - 528 Broad Place ($10,000.00). It is recommended the City award the sale of these properties to Mr. Moore.
Agenda Type:
Agenda Item
Department:
General City Business
2024-287
A RESOLUTION FOR A DESIGNATION OF PORTIONS JACKSON STREET AS “HARRY H. MARSHALL WAY” AND “BLM-SPI WAY” AND A PORTION OF 11TH STREET AS “RECONCILIATION WAY”
It is appropriate for us to remember the many sacrifices and contributions that were made for the betterment of Springfield done by the outstanding men and women who called our community home. The City had previously designated portions of Jackson Street and 11th Street as Harry H. Marshall Way, BLM-SPI Way, and Reconciliation Way which have since been removed in accordance with City policy that honorary designations shall remain for one year. The City wishes to keep these honorary designations until further action by City Council so the City and its residents may always remember the impact Mr. Marshall, BLM-SPI, and the 1908 Race Riots had on this community.
Agenda Type:
Agenda Item
Department:
General City Business
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