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Current Meeting(s)

Currently showing the summary for the Committee of the Whole meeting on 1/28/2020.

Committee of the Whole Meeting Summary

Presentation Documents

Meeting Documents

Agenda Items

2020-015

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE DUE TO SALE OF BUSINESS BY BOONES LIMITED, D/B/A BOONES SALOON LOCATED AT 301 W. EDWARDS STREET(No description available)Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  15.pdf  

2020-016

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR STANKS, INC D/B/A BOONES SALOON LOCATED AT 301 WEST EDWARDS STREET(No description available)Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  16.pdf  

2020-025

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW20-11-71 - POWDERED ACTIVATED CARBON WITH CARBPURE TECHNOLOGIES, LLC IN AN AMOUNT NOT TO EXCEED $166,800.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UW20-11-71 in an amount not to exceed $166,800.00, with CarbPure Technologies LLC ("CarbPure"), for purchase of powdered activated carbon. Powdered activated carbon is used for taste and odor control and removal of trace agricultural chemicals. Maximum removal is crucial for the City drinking water. The contract will provide for 160 tons of powdered activated carbon. The price includes freight and unloading of the product. There were four bidders on this contract; none of them were local bidders. CarbPure was the lowest bid. Last year's contract, UW19-11 -65, was approved by Ord . No. 034-02-19 and called for 160 tons of powdered activated carbon, with four bidders, with the lowest being CarbPure, for a total amount of $189, 160.00Agenda Type:Agenda ItemDepartment:CWLPAmendments:
Documents:
  25.pdf  

2020-029

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND MARTIN J. CALCARA FOR PROPERTY LOCATED AT 3316 LIGHTFOOT DRIVE(No description available)Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
Documents:
  29.pdf  

2020-030

A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 29 (JEFFERSON STREET FROM 5TH TO 9TH STREETS) FOR THE ANNUAL CHRISTMAS PARADE ON DECEMBER 5, 2020, FOR THE OFFICE OF PUBLIC WORKSRequest is for the annual Christmas parade. Parade will start at 9th and Jefferson west to 5th, south to Monroe St., east to 6th, north to Washington, disbanding between 7th and 9th on Washington. Christmas parade 4 PM - 7 PM.Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
Documents:
  30.pdf  

2020-026

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UW20-11-72 – LIQUID CHLORINE WITH JCI JONES CHEMICALS, INC. IN AN AMOUNT NOT TO EXCEED $111,300.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for the purchase of liquid chlorine for the Water Division. This ordinance accepts Contract UW20-11-72 in an amount not to exceed $111,300.00 with JCI Jones Chemicals, Inc. (“JCI Jones”) for purchase of liquid chlorine for the Water Purification Plant. Liquid chlorine is used as a disinfectant in the drinking water. The utility requires approximately 300 tons per year. The chemical is delivered in one-ton cylinders. Unit prices have remained the same since the last contract (UW19-06-34) was awarded by Ordinance No. 323-08-18 to JCI Jones for the total amount of $111,300.00. This contract will be in effect until February 28, 2021. Agenda Type:Agenda ItemDepartment:CWLPAmendments:
Documents:
  26.pdf  

2020-027

AN ORDINANCE AUTHORIZING CHANGE ORDER NO. 1 FOR A ONE-YEAR CONTRACT EXTENSION AND ADDITIONAL FUNDING IN THE AMOUNT OF $1,600,000.00 UNDER CONTRACT NO. UE17-01-80 – GENERATING FACILITIES SCAFFOLDING CONTRACT WITH APACHE INDUSTRIAL UNITED, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $6,750,000.00, FOR THE OFFICE OF PUBLIC UTILITIESOrdinance No. 141-04-17 awarded bid Contract UE17-01-80 - Generating Facilities Scaffolding to Apache Industrial United, Inc. (“Apache”) for an amount not to exceed $4,500,000.00. Apache was the lowest evaluated bidder based on Time and Material (T&M) rates. The contract was for a three-year term, covering fiscal years 2018 through 2020, and contained a provision that allows for contract extension upon mutual agreement. Ordinance No. 001-01-2020 authorized an additional $650,000.00 in funding for the cost of unanticipated scaffolding requirements that arose. The additional funding was needed to cover the remaining contract timeframe, which ends February 28, 2020. CWLP made inquiries with three other scaffolding companies for a cost comparison. Apache was still the lowest for T&M rates. Therefore, it would be in the best financial interest of the City to extend Contract No. UE17-01-80 instead of re-bidding the contract. This Ordinance authorizes Change Order No. 1 to extend contract for an additional year, ending February 28, 2021. This extension will cost $1,600,000.00, and it increases the total amount payable under the said contract to $6,750,000.00. All other terms of the agreement remain the same. This contract extension will cover all scaffolding needs at the generating facility for the 2021 fiscal year. Apache is not a local vendor.Agenda Type:Agenda ItemDepartment:CWLPAmendments:
Documents:
  27.pdf  

2020-028

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH UNIVERSITY OF ILLINOIS, OFFICE OF RECREATION AND PARKS RESOURCES IN AN AMOUNT NOT TO EXCEED $90,434.00 TO PERFORM A RECREATIONAL DEMAND STUDY FOR THE SPRINGFIELD SUPPLEMENTAL WATER SUPPLY PROJECT FOR THE OFFICE OF PUBLIC UTILITIES This Ordinance approves and authorizes a Professional Services Agreement with the University of Illinois, Office of Recreation and Parks Resources (“ORPR”) in an amount not to exceed $90,434.00 to perform a recreational demand study for Springfield Supplemental Water Supply Project. Supplemental Environmental Impact Statement (“SEIS”) is being prepared for Hunter Lake Project. A SEIS considers new or additional environmental impacts of an activity requiring federal approval. The Utility has requested aquatic outdoor recreation be included in the project's purpose and need for screening of alternatives. The U.S. Army Corps of Engineers (“USACE”) is requiring the Utility hire a consultant to work as a 3rd party contractor, working under the direction of the USACE, to complete a recreation study to determine if the needs are significant enough for recreation to be added as a screening consideration of alternatives. The aquatic outdoor recreational needs to be considered are specifically for fishing, fishing tournaments, waterfowl bird watching, boating, kayaking, canoeing, and water skiing. The study will examine the current recreation supply and the present and the future needs/demands for aquatic recreation. The Office of Recreation and Park Resources (ORPR) at the University of Illinois, Urbana Champaign, will perform this recreational demand study for the Utility and working under the direction of the USACE. ORPR will employ and utilize the expertise and skills of the faculty, graduate students, and researchers. There are two phases for this study: 1) Recreation Demand Analysis ($78,470) and 2) an Economic Impact Analysis ($11,964.00). The study is expected to be completed within 6 months. Agenda Type:Agenda ItemDepartment:CWLPAmendments:
Documents:
  28.pdf  

2020-031

A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 29 (JEFFERSON STREET FROM 5TH TO 9TH STREETS) FOR THE ANNUAL HALLOWEEN PARADE TO BE HELD ON OCTOBER 24, 2020, FOR THE OFFICE OF PUBLIC WORKSRequest is for the annual Halloween parade. Parade will start at 9th and Jefferson west to 5th, south to Monroe St., East to 6th, north to Washington, disbanding between 7th and 9th on Washington. Halloween parade 5:30 PM - 10 PM. Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
Documents:
  31.pdf  

2020-032

A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 29 (JEFFERSON STREET FROM 5TH TO 9TH STREETS) FOR THE ANNUAL TRADES AND LABOR COUNCIL LABOR DAY PARADE TO BE HELD ON SEPTEMBER 7, 2020, FOR THE OFFICE OF PUBLIC WORKSResolution requesting temporary closure of a portion of Illinois State Routes 97 and 29 (Jefferson Street from 5th to 9th) for the annual Labor Day parade on 9/7/2020.Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
Documents:
  32.pdf  

2020-033

A RESOLUTION FOR TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTES 97 AND 29 (JEFFERSON STREET FROM 5TH TO 9TH STREETS) FOR THE ST. PATRICK'S DAY PARADE ON MARCH 14, 2020, FOR THE OFFICE OF PUBLIC WORKSRequest is for the annual St. Patrick's Day Parade. Parade will start on 9th and Jefferson west to 5th, south to Capitol Ave., east to 6th, north to Washington, disbanding between 7th and 9th on Washington. St. Patrick's Day parade - 10 AMAgenda Type:Agenda ItemDepartment:Public WorksAmendments:
Documents:
  33.pdf  

2020-034

A RESOLUTION REQUESTING TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTE 55 (6th STREET FROM ST. JOSEPH TO STEVENSON DRIVE) FOR THE CHURCH OF THE LITTLE FLOWER STREET FESTIVAL ON MAY 22, 2020, FOR THE OFFICE OF PUBLIC WORKSRequest is for the annual Little Flower Street Festival on 6th Street Road between Steenson and St. Josephs beginning at 4 PM on 5-22-2020.Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
Documents:
  34.pdf  

2020-035

AN ORDINANCE AMENDING CHAPTER 101 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO DECREASE THE NUMBER OF COMMISSIONERS APPOINTED TO THE HISTORIC SITES COMMISSION FROM FIFTEEN TO ELEVEN AND DECREASING THE FREQUENCY OF REQUIRED MEETINGS FROM MONTHLY TO QUARTERLYThis ordinance amends Chapter 101 of the City Code to decrease the number of Historic Sites Commission members from 15-11. The changes also decrease the meeting frequency from monthly to quarterly.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  35.pdf  

2020-036

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH SCOTTMADDEN, INC.An ordinance authorizing execution of a professional services agreement with ScottMadden, Inc. City and ScottMadden desire to enter into an agreement to assist the City with their preparation of a phase 2 plan for decommissioning of the Dalman generation units 31, 32 and 33. In an amount not to exceed $160,000.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  36.pdf  

2020-037

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT # AJCYZ03066 FROM THE ILLINOIS PRIMARY HEALTH CARE ASSOCIATION (IPHCA) IN THE AMOUNT OF $50,000.00 FOR FUNDING THE 2020 CENSUS AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $50,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThis ordinance accepts a $50,000 grant from the Illinois Primary Health Care Association for the purpose of the promotion and awareness of the 2020 census. The Illinois Department of Human Services has entered into a grant agreement with the Illinois Primary Health Care Association and the City of Springfield is a sub recipient of this program. Grant costs are reimbursed to the City by the IPHCA. Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  37.pdf  

2020-038

AN ORDINANCE AUTHORIZING PAYMENT OF $61,040.25 TO KENNETH YOGGERST, AN OFFICE OF PUBLIC UTILITIES EMPLOYEE, TO SETTLE A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 18-WC-37052Kenneth Yoggerst was a water works maintenance man forthe Office of Public Utilities, and on October 2, 2018, reported an injury to his back after attempting to keep a large chemical barrel from tipping over. He treated conservatively and due to continued complaints was sent for an MRI which revealed facet arthroplasty with an asteophyte and/or a focal disc protrustion. He was given a recommendation for injections and physical therapy. The treatment failed and he was referred for surgical consult which resulted in a recommendation for surgery. An IME was performed in January 2019 confirming both the mechanism of injury and plan of care. Mr. Yoggerst underwent a decompression surgery in May 2019 and was able to return to work full duty in August 2019. He filed a worker's compensation claim (case Number 18 WC 37052) and is willing to settle his claim in the amount of $61, 040.25 representing a permanent partial disability equivalent to 15% man as a whole. Livingstone, Mueller, O'Brien and Davlin, PC, the city's legal advisors, recommend payment of $61, 040.25 to Mr. Yoggerst to settle worker's compensation claim for case no. 18 WC 37052.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  38.pdf  

2020-039

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR LINCOLN LAND COMMUNITY COLLEGE DISTRICT 526 D/B/A BISTRO VERDE LOCATED AT 5250 SHEPARD ROAD(no description available)Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  39.pdf  

2020-040

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE DUE TO THE DESIRE TO CHANGE LIQUOR LICENSE CLASSIFICATION BY LINCOLN LAND COMMUNITY COLLEGE DISTRICT 526 D/B/A BISTRO VERDE LOCATED AT 5250 SHEPHARD ROAD(no description necessary)Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  40.pdf  

2020-041

AN ORDINANCE TO DECREASE THE NUMBER OF CLASS “AA” LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY THE FIELD BAR & GRILL HOOKAH LOUNGE, LLC LOCATED AT 933 WEST NORTH GRAND AVENUE(no description available)Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  41.pdf  

2020-042

A RESOLUTION ALLOCATING 2020 BOND VOLUME CAPThis resolution authorizes the allocation of the entire amount ($12,042,870.00) of the City of Springfield volume Bond Cap for the calendar year 2020 to finance one or more Manufacturing Facility Revenue Bond Projects or Qualified Enterprise Zone Facility Projects or Mortgage Bond or Mortgage Credit Certificates or any combination approved by the City Council. The annual amount is figured on $105.00 per person; based on Springfield's population of 114,694.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  42.pdf  

2020-043

AN ORDINANCE ESTABLISHING A PACE AREA AND ESTABLISHING A PAGE PROGRAM TO FINANCE THE ACQUISITION AND CONSTRUCTION OF ENERGY PROJECTSAn ordinance establishing a pace area and establishing a pace program to finance the acquisition and construction of energy projects. This will establish a PACE area (Property Assessed Clean Energy Act) in accord with 50 ILCS 50/1 et seq. This is a program that allows certain properties located in PACE designated areas to enter into contracts with the City that allow them to obtain funds to implement certain energy improvements and pay for those improvements over time.Agenda Type:Agenda ItemDepartment:FinanceAmendments:
Documents:
  43.pdf  

2020-044

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH ILLINOIS LAW ENFORCEMENT ALARM SYSTEM (ILEAS) FOR USE AND STORAGE OF A 2019 FORD F150 FOR TRAINING PURPOSES AND POTENTIAL DEPLOYMENTS OF THE MOBIL FIELD FORCE TEAM, FOR THE SPRINGFIELD POLICE DEPARTMENTIt is the intention of the Police Department to inter into the Intergovernmental agreement with ILEAS for the use and storage of a 2019 Ford F350, to be used by the Mobil Field Force Team. This vehicle will be used for training and any potential deployments of the Mobil Field Force Team. Agenda Type:Agenda ItemDepartment:Public SafetyAmendments:
Documents:
  44.pdf  

2020-045

A RESOLUTION SUPPORTING THE RETIREMENT OF DALLMAN UNITS 31 AND 32 NO LATER THAN DECEMBER 31, 2020 AND THE RETIREMENT OF DALLMAN UNIT 33 NO LATER THAN FEBRUARY 28, 2022 FOR THE OFFICE OF PUBLIC UTILITIESA resolution supporting recommendations made in the Integrated Resource Plan to retire Dallman Units 31, 32 and 33 with generation operations ceasing no later than December 31, 2020 for Dallman Units 31 and 32 and no later than February 28, 2022 for Dallman Unit 33. The City of Springfield engaged in the Integrated Resource Plan (IRP) to identify the best resource options for CWLP to provide reliable and reasonably priced electrical power to meet the community’s future energy needs. Evaluating CWLP’s current generation was needed due to customer load decreasing, lower cost options in the market and a number of upcoming significant capital expenditures for environmental compliance and major maintenance needs associated with coal-fired generation. The IRP and CWLP staff analysis concurred in that the Dallman Units 31, 32 and 33 are not economic and can be replaced with lower cost electric resource options into the future. By implementing plant retirements, CWLP will avoid around $100 million in Dallman 31, 32 and 33 expenditures over the next five years by not paying higher operations costs and not stranding investments into capital expenditures that would be necessary for a number of significant maintenance and regulatory compliance projects. Therefore, it is in the best interest of the City of Springfield to support plant retirements of Dallman Units 31, 32 and 33. Agenda Type:Agenda ItemDepartment:CWLPAmendments:
Documents:
  45.pdf  

2020-046

AN ORDINANCE AMENDING CHAPTER 33 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, ADDING A HOUSING POLICY COUNCIL.This will establish a Housing Policy Advisory Council in chapter 33 of the City of Springfield Code of Ordinances. It shall be the purpose of the advisory council to develop and implement strategies designed to promote the development of housing policies to encourage and support home ownership bi middle and lower income citizens.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  46.pdf  

2020-047

AN ORDINANCE ACCEPTING RFP# CV20-25 WITH SINCLAIR TELEVISION OF ILLINOIS, LLC, FOR THE 2020 DIGITAL MARKETING CAMPAIGN FOR AN AMOUNT NOT TO EXCEED $75,000.00 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUThis ordinance is for the purpose of digitally marketing the SCVB 2020 History Comes Alive summer program and leisure travel, targeting cities in Illinois, as well as states round Central Illinois such as Iowa, Wisconsin and Indiana. Marketing includes all creative content, 500,000 over the top (OTT) commercials, 200,000 video impressions, 500,000 display impressions, 50,000 person reach on Facebook/Instagram daily, Facebook live segments, email marketing deployments reaching 50,000 verified recipients, a three month digital contest and dashboard, live reporting and/or analytical updates delivered weekly to SCVB. Sinclair met the specifications and offered the best price.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  47.pdf  

2020-048

AN ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL SERVICES FOR AN AMOUNT NOT TO EXCEED $249,068.47 FROM MARCH 1, 2019, THROUGH FEBRUARY 29, 2020, FOR THE OFFICE OF BUDGET AND MANAGEMENT.(no description available)Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
Documents:
  48.pdf  

2020-049

AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT WITH THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL SERVICES EFFECTIVE JANUARY 1, 2020 THROUGH FEBRUARY 29, 2020, FOR THE OFFICE OF BUDGET AND MANAGEMENT(no description available)Agenda Type:Agenda ItemDepartment:FinanceAmendments:
Documents:
  49.pdf  

2020-050

AN ORDINANCE AUTHORIZING THE SALE OF SURPLUS REAL PROPERTY, COMMONLY KNOWN AS 2840 AND 2860 ADLAI STEVENSON DRIVE, IN THE AMOUNT OF $315,000.00.(no description available) Agenda Type:Agenda ItemDepartment:FinanceAmendments:
Documents:
  50.pdf