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Currently showing the summary for the Committee of the Whole meeting on 6/25/2019.

Committee of the Whole Meeting Summary

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Meeting Documents

Agenda Items

2019-283

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-01-73- UNIT 4 LIMESTONE SILO REPAIR WITH HAYES MECHANICAL LLC IN AN AMOUNT NOT TO EXCEED $428,581.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE18-01-73, in an amount not to exceed $428,581.00, with Hayes Mechanical LLC ("Hayes"), for repair to Unit 4 Limestone Silo. The Unit 4 Limestone Silo is located inside the Unit 4 Limestone Building to hold up to 1,000 tons of limestone. Limestone that is used in the Flue Gas Desulfurization Process. In late December 2017, it was discovered that the steel panels of the perimeter of the silo had buckled and folded over onto itself. The control room has kept the limestone level below the failure elevation and has closely monitored the silo for any further movement of the steel walls/decks. Hanson Professional Services Inc. was hired to provide a design and repair procedure for the silo (via OBM Factsheet, NB19-96U). It was determined that thicker steel wall panels needs to be installed from the elevation of failure to the top of the silo. This repair will restore the silo's structural integrity. The thicker plates should ensure that a similar incident does not occur again. During the repair, the limestone will be completely removed and interior scaffold will be erected to execute the work. Scaffolding will be used to access the full perimeter of the interior panels to determine the root cause of the failure. With this knowledge, it can decide if any additional exterior supports or bracing should be installed. Hayes was the only bidder on the contract repair. Hayes is not a local vendor. Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-284

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE20-04-20 - SWITCHGEAR CIRCUIT BREAKERS WITH NATIONAL BREAKER SERVICES LLC IN THE AMOUNT OF $424,194.40 OVER A FIVE-YEAR PERIOD FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE20-04-20 in an amount not to exceed $424, 194.40 with National Breaker Services LLC ("National Breaker"), for the purchase twenty-three (23) 15.5kV, 1200 amp replacement breakers over a five (5) year period. These breakers are for distribution switchgear located at Stevenson, Durkin, White Oaks, Old Jacksonville Road, and Factory substations. These will replace the existing aging breakers that contain asbestos arc shoots with newer technology for improved reliability. The five (5) year contract will allow the cost to be spread out and ensure that the same product will be received for all locations for ease of future maintenance. The contract includes an annual escalation clause effective June 1, 2021. The Utility plans on purchasing fifteen (15) of the twenty-three (23) breakers before escalation clause takes effect. This ordinance amount includes additional funding to cover the 4.5% escalation clause amount. There were 5 bidders on this contract, four non-local and one local vendor. Even with the 5% local bid preference applied, National Breaker submitted the lowest bid. Agenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-285

AN ORDINANCE AUTHORIZING THE PURCHASE OF THE ANNUAL SOFTWARE MAINTENANCE SUPPORT FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION I ENERGY MANAGEMENT SYSTEM WITH OPEN SYSTEMS INTERNATIONAL, INC., IN AN AMOUNT NOT TO EXCEED $65,593.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for the purchase of annual software maintenance support. This Ordinance is for the purchase of Monarch Support Gold, one year of maintenance support of the Supervisory Control and Data Acquisition ("SCADA") I Energy Management System ("EMS) system in an amount not to exceed $65,593.00, from Open Systems International, Inc. ("OSI"). This support will include user conference attendance and specialized training. Ordinance 322-09-12 awarded the SCADA Operations controls system contract to OSI. The SCADA Operations controls system is a remote monitoring and control system for use at our substations and is used by the Electric Transmission and Distribution Dispatch Center. In order to continue using the system, the utility requires software maintenance support. OSI is the owner of this software. OSI is not a local vendorAgenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-286

AN ORDINANCE AUTHORIZING PAYMENT TO CDW GOVERNMENT LLC TO PURCHASE SOFTWARE LICENSES FOR AN EMAIL SYSTEM SERVER UPGRADE AND SQL SERVER CONSOLIDATION IN AN AMOUNT NOT TO EXCEED $87,633.20 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance authorizes the payment to CDW Government LLC ("CDWG") for Microsoft Server and SQL software licenses for an email system server upgrade and SQL server consolidation in an amount not to exceed $87,633.20. One hundred twelve (112) copies of Microsoft Windows Server Standard licenses ($7,767.20) and thirty-six (36) Microsoft SQL Server Standard licenses ($79,866.00) will be purchased. The State of Illinois solicited bids and allows municipalities to share in the bulk cost savings by ordering off of such contracts. This purchase is from CMS joint purchasing contract CMS6945110. CDWG is not a local vendorAgenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-287

AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT INVENTORY PARTS FOR UNIT 33 BOILER FROM ALSTOM POWER INC. IN AN AMOUNT NOT TO EXCEED $97,278.85, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the purchase of inventory items for Unit 33 boiler. This ordinance approves the purchase of inventory items for the Unit 33 boilers from Alstom Power Inc. ("Alstom") in an amount not to exceed $97,278.85. These parts will replenish inventory items that were recently used during the outage repair on Unit 33 boiler. These items have a long lead time & need to be kept on hand in the event of a failure. If a failure occurs and these parts are not available, Unit 33 would be forced offline for up to 9 weeks. Alstom Power Inc. is the OEM for these inventory items. They are not a local vendorAgenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-288

AN ORDINANCE ACCEPTING A PROPOSAL WITH EMERSON PROCESS MANAGEMENT POWER & WATER SOLUTIONS, INC. IN AN AMOUNT NOTTO EXCEED $537,884.00 FOR THE PURCHASE OF DISTRIBUTED CONTROL SYSTEM ITEMS AND SERVICES FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance approves a proposal in an amount not to exceed $537,884.00, with Emerson Process Management Power & Water Solutions, Inc. ("Emerson") to supply the necessary Distributed Control System (DCS) hardware, software, programming and field startup services for the controls for filters include the four (4) new filters and the replacement of pneumatic controls for the twelve (12) existing filters at the Water Plant. The controls installation extends the existing control system to take advantage of hardware thus reducing cost, as well as providing seamless integration for Operations and Maintenance. The DCS system will be purchased under the Volume Price Agreement (VAP) VAP1001COSP established with Emerson in 2015 allowing sole source purchase at discounted rates. The VAP was authorized by Ord. 184-06-15. The project will increase the capacity and treatment capabilities of the Water Plant. The project includes electrical and controls construction components. The project will use the Department's bond fund capital improvements. Emerson is not a local vendorAgenda Type:Agenda ItemDepartment:CWLPAmendments:
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2019-289

AN ORDINANCE AUTHORIZING PURCHASE OF A SMALL GOVERNMENT TERM ENTERPRISE LICENSE AGREEMENT AND MAINTENANCE AGREEMENT FROM ESRI - ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. FOR AN AMOUNT NOT TO EXCEED $226,500.00 FROM JULY 25, 2019, THROUGH JULY 24, 2022, FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIESA joint purchase of renewals for the Small Government ELA (CN16 5) license agreements. The period covered will be July 25th 2019 to July 24th 2022. The total amount will be billed and paid in the amount of $75,500.00 for the fiscal years of 2020, 2021 & 2022Agenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-290

AN ORDINANCE ACCEPTING RFP PW20-01 WITH PETERSBURG PLUMBING AND EXCAVATING, LLC, PERRY BROUGHTON TRUCKING & EXCAVATING, INC. AND REYHAN BROS., INC. D/B/A SANGAMO CONSTRUCTION CO. FOR CAVE-IN REPAIRS FOR AN AMOUNT NOT TO EXCEED $1,220,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance establishes contracts for cave-in repairs, including storm and sanitary sewers, inlets, manholes, and lateralsAgenda Type:Agenda ItemDepartment:Public WorksAmendments:
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2019-291

AN ORDINANCE ASCERTAINING THE PREVAILING RATES OF WAGES FOR SANGAMON COUNTY AS REQUIRED BY THE ILLINOIS PREVAILING WAGE ACTPursuant to the Illinois Prevailing Wage Act, 820 ILCS 130/9, the City f Springfield must either ascertain the prevailing wages for Sangamon County on its own or adopt the prevailing wages as ascertained by the Illinois Department of Labor on an annual basis. In order to comply with this act, the City Council must take action on an annual basis. In addition the City Clerk is required to publish the ordinance on our website along with the link to the IDOL prevailing wage scheduleAgenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-292

AN ORDINANCE AMENDING SUB-RECIPIENT AGREEMENT N0.14-SR- 0008 BY AUTHORIZING ADDITIONAL PAYMENT OF $98,963.00 TO FIFTH STREET RENAISSANCE SARA CENTER, FOR PROPERTY LOCATED AT 1520 N. 7TH STREET, UTILIZING COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTAn ordinance authorizing the execution of a sub-recipient agreement No. 14-SR-0008 with and authorizing payment to Fifth Street Renaissance SARA Center for the acquisition ($200,000) and rehabilitation ($310,370), construction contingency ($30,000) and architects/development fees ($6,000) for the facilities at the property address, 1520 N. 7th Street with the use of Community Development Block Grant Funds in the amount not to exceed $546,370.00 through the Office of Planning and Economic DevelopmentAgenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-293

AN ORDINANCE AMENDING ORDINANCE 426-12-14 ESTABLISHING THE SPRINGFIELD/SANGAMON COUNTY ENTERPRISE ZONE, ENTERPRISE ZONE DESIGNATION - TAX ABATEMENT AND ORDINANCE 425-12-14, AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH SANGAMON COUNTY REGARDING THE ENTERPRISE ZONE BY EXTENDING THE TERRITORIAL BOUNDARIES TO INCLUDE PROPERTY LOCATED ON A BLOCK BOUNDED BY THIRD STREET, WASHINGTON STREET, FOURTH STREET AND ADAMS STREET INCLUDING PARCELS 14-34.0-103-001, 14-34.0-103-002, 14-34.0-103-003, 14-34.0-103-004, 14-34.0-103-005, 14-34.0- 103-018, 14-34.0-103-019, 14-34.0-103-021, 14-34.0-103-022, 14-34.0-103-024, 14-34.0-103-025Agenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-294

AN ORDINANCE AUTHORIZING ADDENDUM B TO A REDEVELOPMENT AGREEMENT WITH SPRINGFIELD URBANREDEVELOPMENT, LLC, TO EXTEND THE DATE OF COMPLETION OF THE PROJECT AND INCREASE THE RATE OF TAX INCREMENT FINANCE REIMBURSEMENT FOR THE PROPERTY LOCATED AT 501 E. CAPITOL AVENUE UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT(No description available)Agenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-295

AN ORDINANCE AUTHORIZING ACCEPTANCE OF PROPOSALS AND EXECUTION OF AGREEMENTS FOR SALE OF CITY-OWNED PROPERTY CONSISTING OF FIVE PARCELS FOR A COLLECTIVE AMOUNT OF $2,600.00, FOR THE OFFICE OF BUDGET AND MANAGEMENT(No description available)Agenda Type:Agenda ItemDepartment:FinanceAmendments:
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2019-296

AN ORDINANCE AUTHORIZING AN INCREASE IN THE NUMBER OF CLASS "L" LIQUOR LICENSES BY ONE FOR LEGACY HOSPITALITY GROUP, LLC D/B/A SPRINGHILL SUITES BY MARRIOTT LOCATED AT 3921 S. MACARTHUR BOULEVARDIt is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classificationAgenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-297

AN ORDINANCE APPROVING THE APPOINTMENT OF JOSEPH L. KHAYYAT TO THE CONVENTION AND VISITORS ADVISORY BOARDPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES, CH 33, SEC 33.080, THIS ORDINANCE IS TO APPOINT JOSEPH L KHAYYAT, WHO RESIDES ON COMANCHE DRIVE, SPRINGFIELD, TO THE CONVENTION AND VISITORS ADVISORY BOARD. HE WILL SERVE AS THE STATE FAIR REPRESENTATIVE PER ORDINANCE 377-09-Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-298

AN ORDINANCE APPROVING THE APPOINTMENT OF BRIAN OAKS TO THE CONVENTION AND VISITORS ADVISORY BOARDPURSUANT TO THE SPRINGFIELD CITY CODE OF ORDINANCES, CH 33, SEC 33.080, THIS ORDINANCE IS TO APPOINT BRIAN OAKS, WHO RESIDES ON RED BUD RUN, SPRINGFIELD, TO THE CONVENTION AND VISITORS ADVISORY BOARD. HE WILL SERVE AS THE SPRINGFIELD METROPOLITAN EXPOSITION AND AUDITORIUM AUTHORITY REPRESENTATIVE PER ORDINANCE 377-09-18.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-299

AN ORDINANCE APPROVING THE APPOINTMENT OF WILLIAM C. GASS TO THE SPRINGFIELD HOUSING AUTHORITY BOARD OF COMMISSIONERSPURSUANT TO ILCS 310, CH. 67, THIS ORDINANCE IS TO APPOINT WILLIAM C GASS, WHO RESIDES ON BLACKBERRY RUN, SPRINGFIELD, TO THE SPRINGFIELD HOUSING AUTHORITY. HIS TERM WILL END 7-1- 2024Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-300

A RESOLUTION IN SUPPORT OF LINCOLN LAND COMMUNITY COLLEGE ESTABLISHING A WOMEN'S SOCCER TEAMAgenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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2019-301

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "O" LIQUOR LICENSES BY ONE FOR AMERICAN MULTI-CINEMA, INC. D/B/A AMC SPRINGFIELD 12 LOCATED AT 3141 MERCANTILE DRIVEIt is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor license s authorized per classification.Agenda Type:Agenda ItemDepartment:General City BusinessAmendments:
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