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Currently showing the summary for the Committee of the Whole meeting on 9/27/2022.

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2022-405

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE23-08-54 – PURCHASE ELECTRIC UTILITY TASK VEHICLES (UTV) FOR THE DALLMAN POWER PLANT WITH COKER FAMILY, INC. DBA BATTERY SPECIALISTS + GOLF CARS IN AN AMOUNT NOT TO EXCEED $50,055.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a new ordinance for the purchase of electric utility task vehicles (“UTVs”). This ordinance authorizes the purchase and delivery of three (3) 2022 (or newest model), two-person electric UTVs, in an amount not to exceed $50,055.00 with Coker Family, Inc. DBA Battery Specialists + Golf Cars (“Battery Specialists”). These UTVs will be used for the transportation of personnel and equipment on the power plant grounds. The new UTVs will replace vehicles purchased in 2013. The existing vehicles have become obsolete and replacement parts are no longer available. There were two bidders on this contract; neither were local vendors. Battery Specialists submitted the lowest bid.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  405.pdf  

2022-406

AN ORDINANCE AUTHORIZING THE PURCHASE OF THREE GRINDING ROLLER TIRES FOR THE UNIT 4 PULVERIZERS FROM WOOD GROUP USA, INC. IN AN AMOUNT NOT TO EXCEED $65,940.00, FOR THE OFFICE OF PUBLIC UTILITIES
This ordinance approves the purchase of three (3) grinding roller tires replacement parts for the Unit 4 Pulverizers from Wood Group USA Inc. (“Wood Group”) in an amount not to exceed $65,940.00. Each pulverizer at Unit 4 requires three (3) grinding roller tires for a rebuild. The grinding roller tires keep the pulverizer balanced while operating. There is an eighteen (18) week lead-time to obtain these rollers; therefore, it is a good practice to have a set of these inventory items in stock in case of failure. The tires can be resurfaced after rebuilds, however, after the last rebuild, a couple of tires were beyond repair, and a new set is necessary. The loss of a pulverizer could prevent the unit from operating at full load. Wood Group is the OEM for these items. They are not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  406.pdf  

2022-407

A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $36,537.00 MAY BE USED FOR LAND ACQUISITION SERVICES FOR THE 11TH AND ASH STREETS AND 11TH AND LAUREL STREETS TRAFFIC SIGNAL IMPROVEMENT PROJECT (MFT SECTION 22-00456-00-LA), FOR THE OFFICE OF PUBLIC WORKS
Motor Fuel Tax is a state levy and the City is governed by state statues. IDOT administers MFT monies and it takes prior approval from IDOT to expend any MFT funds. This resolution informs the State that the City intends to expend no more than $36,537.00 utilizing MFT funds on land acquisition services phase for the 11th and Ash and 11th and Laurel Traffic Signal Improvement Project.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  407.pdf  

2022-408

AN ORDINANCE AUTHORIZING AN AGREEMENT FOR LAND ACQUISITION SERVICES (PE-III) WITH VOLKERT, INC. FOR THE 11TH AND ASH STREETS AND 11TH AND LAUREL STREETS TRAFFIC SIGNAL IMPROVEMENT PROJECT (MFT SECTION 22-00456-00-LA), IN AN AMOUNT NOT TO EXCEED $36,537.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for Land Acquisition Services (PE-III) for the 11th and Ash and 11th and Laurel Traffic Signal Improvement Project to install new traffic signals at these intersections as part of a safety project to modernize these traffic signals. The consultant will provide full service land acquisition and negotiations as required by IDOT for land acquisition associated with project constructed using Federal and MFT Funds.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  408.pdf  

2022-409

A RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $311,808.00 MAY BE USED FOR PRELIMINARY AND DESIGN ENGINEERING SERVICES FOR THE CARPENTER STREET TRAFFIC SIGNAL IMPROVEMENTS PROJECT AT 5TH AND 6TH STREETS (MFT SECTION 22-00456-00-LA), FOR THE OFFICE OF PUBLIC WORKS
Motor Fuel Tax is a state levy and the City is governed by state statutes. IDOT administers MFT monies and it takes prior approval from IDOT to expend any MFT Funds. This resolution informs the State that the City intends to expend no more than $311,808.00 utilizing MFT Funds on the preliminary and design engineering services phase for the Carpenter Street Traffic Signal Improvements at 5th and 6th Streets Projects.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  409.pdf  

2022-410

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH LOCHMUELLER GROUP INC. FOR PRELIMINARY AND DESIGN ENGINEERING SERVICES (PE-I AND PE-II) FOR THE CARPENTER STREET TRAFFIC SIGNAL IMPROVEMENTS AT 5TH AND 6TH STREETS PROJECT (MFT SECTION NO. 22-00496-00-SP) IN AN AMOUNT NOT TO EXCEED $311,808.00 FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for Preliminary and Design Engineering Services (PE-I and PE-II) for the Carpenter Street Traffic Signal Improvements at 5th and 6th Streets Project to install new traffic signals at these intersections as part of a safety project to modernize these traffic signals. The consultant will provide full service preliminary and design engineering services as necessary to deliver all studies, reports, plans, and documents necessary and as required by IDOT to bid a project to be constructed using Federal and MFT Funds.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  410.pdf  

2022-411

A SUPPLEMENTAL RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT ADDITIONAL MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $4,240,000.00 MAY BE USED FOR PRELIMINARY ENGINEERING AND LAND ACQUISITION FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT (MFT SECTION 19-STATE-00-RR), FOR THE OFFICE OF PUBLIC WORKS
This supplemental resolution outlines to IDOT that we may spend an additional $4,240,000.00 (up to a total of $47,540,000.00) from MFT funds to pay for preliminary engineering and land acquisition for the Springfield Rail Improvements Project (Sangamon Av. to Stanford Av., including North Grand Overpass at NSRR/I&MRR).
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  411.pdf  

2022-412

AN ORDINANCE AUTHORIZING AMENDMENT NO. 2 TO A LOCAL PUBLIC AGENCY AGREEMENT PREVIOUSLY AUTHORIZED BY ORDINANCE 353-08-19 WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY AN ADDITIONAL $4,240,000.00 FOR LAND ACQUISITION AND PRELIMINARY ENGINEERING EXPENSES FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, MFT SECTION 19-STATE-00-RR, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for Amendment #2 to a Local Agency Participation Agreement with the Illinois Department of Transportation to reimburse the City for expenses relating to preliminary engineering and land acquisition for the Springfield Rail Improvements Project (Sangamon Av. to Stanford Av., including North Grand Overpass at MSRR/I&MRR).
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  412.pdf  

2022-413

A RESOLUTION AUTHORIZING THE EXECUTION OF A LETTER OF UNDERSTANDING BETWEEN THE CITY OF SPRINGFIELD AND THE STATE OF ILLINOIS FOR LIGHTING AND SIDEWALK IMPROVEMENTS ON PEORIA ROAD FROM SANGAMON AVENUE TO DIRKSEN PARKWAY, FOR THE OFFICE OF PUBLIC WORKS
The Letter of Understanding informs the City that the State is planning to complete highway safety lighting, and ADA-compliant accessible sidewalks, sidewalk ramps and detectable warning surfaces along I-55 Business Route (Peoria Road) from Sangamon Avenue northeastward for Dirksen Parkway. The City of Springfield shall not have cost sharing responsibilities for the project, but will be responsible for the future lighting and sidewalk maintenance.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  413.pdf  

2022-414

AN ORDINANCE AUTHORIZING THE PURCHASE OF FOUR 2023 FORD F-150 PICK UP TRUCKS AND FOUR 2023 FORD RANGER PICK UP TRUCKS FROM MORROW BROTHERS FORD, INC. IN AN AMOUNT NOT TO EXCEED $310,120.00 UNDER STATE CONTRACT #21-416CMS-BOSS-P-29479, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for authorization to purchase four F-150 pickup trucks, two for the Sewer Division and two for the Streets Division and four Ford Rangers, two for the Sewer Division and two for the Engineering Division. Four of the eight units will be funded by the equipment loan proceeds (Ord. # 315-07-21) authorized by Council 7/20/21.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  414.pdf  

2022-415

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY PTL2, INC D/B/A PIE’S THE LIMIT LOCATED AT 1710 SOUTH MACARTHUR BOULEVARD
It is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  415.pdf  

2022-416

A RESOLUTION ESTIMATING REAL PROPERTY TAXES TO BE LEVIED TO PARTIALLY FUND THE STATUTORY CONTRIBUTION OF THE POLICE AND FIRE PENSION FUNDS
This resolution must be passed at least 20 days before passage of the levy per statute (35 ILCS 200/18-60). It is an estimate and does not prevent any subsequent change in the total dollars. The estimate is based upon a 0.5% growth in EAV.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  416.pdf  

2022-417

AN ORDINANCE AUTHORIZING PAYMENT OF $134,697.00 TO ARTHUR J. GALLAGHER RISK MANAGEMENT SERVICES, INC. FOR RENEWAL OF THE ANNUAL PREMIUM FOR COVERAGE OF CERTAIN COMMERCIAL PROPERTIES FOR THE OFFICE OF BUDGET AND MANAGEMENT
Commercial Property insurance policy renewal for 48 locations for the City of Springfield. Policy outline, executive summary and invoice attached.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  417.pdf  

2022-418

AN ORDINANCE RATIFYING FY24 HEALTH INSURANCE PREMIUMS AND THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION FOR THE CITY OF SPRINGFIELD ACTIVE UNION PARTICIPANTS, FOR THE OFFICE OF HUMAN RESOURCES
As negotiated by the Joint Labor/Management Health Care Committee on behalf of the ACTIVE, UNION City participants and based on projected plan cost in FY24 and the revenue necessary to fund the City's self-insured health plan, the Committee is recommending a 1% premium increase for the two health plans (POS and HDHP). Point of Service (POS) Single from $87.88/$88.76; Family $201.97/$203.99. High Deductible Health Plan (HDHP) Family $143.02/$144.45; Single $0.00 remains unchanged. Premiums are per pay amounts for 24 pays per year. HSA Employer contribution amounts for family increasing from $2,000/$2,250. Health Plan Changes: Increasing the Infertility life time maximum benefit from $10,000 to $25,000 and increasing the HDHP out of pocket maximum from $2,800(s)/$5,600(f) to $3,000(s)/$6,000(f). Updates to the Health Benefit Summary Plan Description will comply based on ratifications from the Joint Labor Management Health Care Committee.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  418.pdf  

2022-419

AN ORDINANCE RATIFYING FY24 HEALTH INSURANCE PREMIUMS AND THE HEALTH BENEFIT SUMMARY PLAN DESCRIPTION FOR THE CITY OF SPRINGFIELD ACTIVE, NON-UNION AND NON-ACTIVE/RETIRED PARTICIPANTS FOR THE OFFICE OF HUMAN RESOURCES
Based on projected plan cost for FY24 and the revenue necessary to fund the City's self-insured health plan, the administration is recommending a 1% premium increase for the two health plans (POS and HDHP) for ACTIVE, NON-UNION employees and the NON-ACTIVE/RETIRED participants, Point of Service (POS) Single from $87.88/$88.76; Family $201.97/$203.99. HDHP Family $143.02/$144.45; Single $0.00 remains unchanged. Employee premiums are per pay amounts for 24 pays per year and Non-Active/Retired is monthly (see supporting document for premium updates). HSA Employer contribution amounts for family increased from $2,000/$2,250. Health Plan Changes: Increasing the Infertility life time maximum benefit from $10,000 to $25,000 and increasing the HDHP out of pocket maximum from $2,800(s)/$5,600(f) to $3,000(s)/$6,000(f). Updates to the Health Benefit Summary Plan Description will comply based on ratifications from the Joint Labor Management Health Care Committee. Updates and plan enhancements to the Summary Plan Description will comply.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  419.pdf  

2022-422

AN ORDINANCE AUTHORIZING THE ACCEPTANCE OF RFP PW23-21 FOR AN AGREEMENT WITH CLEAN HARBORS ENVIRONMENTAL SERVICES, INC., IN AN AMOUNT NOT TO EXCEED $115,000.00, FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION AND DISPOSAL SERVICES FOR A ONE DAY COLLECTION ON OCTOBER 22,2022, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize the execution of contract PW23-21 with Clean Harbors for Household Hazardous Waste Collection and Disposal Services. Total service cost will be based on a 1-day collection event in the fall of 2022.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  422.pdf  

2022-423

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF A CONTRACT NUMBER PW23-08-56 WITH PARKLAND ENVIRONMENTAL GROUP, INC. FOR THE DEMOLITION OF THIRTY SIX RESIDENTIAL PROPERTIES IN AN AMOUNT NOT TO EXCEED $480,700.00, FOR THE OFFICE OF PUBLIC WORKS
This ordinance will authorize contract PW23-08-56 for the demolition of 36 residential properties. The service provided, demolition, including the removal of the structure and its supporting foundation walls, floors and footings along with proper disposal of the designated structure materials and contents in compliance with all Federal, State, Municipal Laws, ordinances, rules and regulations.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  423.pdf  

2022-424

AN ORDINANCE AUTHORIZING THE CREATION OF AN EXTERIOR AND INTERIOR REHABILITATION PROGRAM AND FOR HOMEOWNER DOWN PAYMENT ASSISTANCE UTILIZING SHA TAX INCREMENT FINANCE FUNDS IN AN AMOUNT NOT TO EXCEED $350,000.00 FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT
An ordinance authorizing the creation of an exterior and interior rehabilitation program and for homeowner down payment assistance utilization SHA Tax Increment Finance Funds in an amount not to exceed $350,000.00.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  424.pdf