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Current Meeting(s)

Currently showing the summary for the Committee of the Whole meeting on 5/11/2021.

Committee of the Whole Meeting Summary

Presentation Documents

Meeting Documents

Agenda Items

2021-177

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW21-02-77 – WATER MAIN INSTALLATION WITH PETERSBURG PLUMBING AND EXCAVATING, LLC FOR A ONE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $721,414.00 FOR THE OFFICE OF PUBLIC UTILITIES
This is a standard, recurring ordinance for the installation of water main and related fittings. This ordinance accepts Contract UW21-02-77 – Water Main Installation in an amount not to exceed $721,414.00, with Petersburg Plumbing and Excavating, LLC (“Petersburg Plumbing”). The work is necessitated by heavy workloads, emergencies, and circumstances that require specialized equipment, such as boring. This annual contract establishes multiple contractors to ensure a prompt response. This ordinance covers anticipated yearly needs, and the total amount represents estimated quantities. The vendor is not guaranteed a minimum amount. Petersburg is the only bidder on contract; they are a local vendor. This contract was last bid in 2019 and was awarded to the Petersburg and J.K. Snyder Co. Inc. for $632,190.00 under Contract UW19-01-86 (Ordinance 149-04-19 and Ordinance 097-03-20 extended the contract for 1 more year.)
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  177.pdf  

2021-178

AN ORDINANCE AUTHORIZING A CONTRACT WITH SENTINEL TECHNOLOGIES INC. IN AN AMOUNT NOT TO EXCEED $56,638.00, FOR HIGH AVAILABILITY NETWORK SUPPORT, FOR THE OFFICE OF PUBLIC UTILITIES
This Ordinance approves the annual purchase of Sentinel's High Availability Network Support (“HANS”) for maintenance and support of the CISCO system. HANS combines Cisco smartNET for vendor support for software updates and hardware-level support with implementation, configuration, and 24/7 post-sales support. HANS covers the citywide Cisco VoIP telephone system and the core fiber network systems. The core network is a platform where the Utility sells high-speed fiber WAN service to local businesses to connect their facilities. Having access to engineers who are already familiar with and have had a hand in designing and implementing various parts of CWLP's deployment and ensures CWLP can rapidly respond to and have access to the resources necessary to rapidly support and rectify the system when issues are encountered. Sentinel is the sole source to provide this tech support. They are able to provide on-site maintenance in a manner that meets CWLP's T&D Division's timeframe requirements. They are a local vendor.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  178.pdf  

2021-179

AN ORDINANCE AUTHORIZING A ONE-YEAR EXTENSION OF RFP PW20-01 WITH PETERSBURG PLUMBING AND EXCAVATING, LLC, PERRY BROUGHTON TRUCKING & EXCAVATING, INC. AND REYHAN BROS. D/B/A SANGAMON CONSTRUCTION CO. FOR CAVE-IN REPAIRS FOR AN AMOUNT NOT TO EXCEED $1,500,000.00, FOR THE OFFICE OF PUBLIC WORKS
This Ordinance approves the annual purchase of Sentinel's High Availability Network Support ("HANS") for maintenance and support of the CISCO system. HANS combines Cisco smartNET for vendor support for software updates and hardware-level support with implementation, configuration, and 24/7 post-sales support. HANS covers the citywide Cisco VoiP telephone system and the core fiber network systems. The core network is a platform where the Utility sells high-speed fiber WAN service to local businesses to connect their facilities. Having access to engineers who are already familiar with and have had a hand in designing and implementing various parts of CWLP's deployment and ensures CWLP can rapidly respond to and have access to the resources necessary to rapidly support and rectify the system when issues are encountered. Sentinel is the sole source to provide this tech support. They are able to provide on-site maintenance in a manner that meets CWLP's T&D Division's timeframe requirements. They are a local vendor.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  179.pdf  

2021-180

AN ORDINANCE AUTHORIZING A ONE-YEAR EXTENSION OF RFP PW21-05 WITH REYHAN BROS. D/B/A SANGAMO CONSTRUCTION CO. AND PERRY BROUGHTON TRUCKING & EXCAVATING, INC. FOR STREET AND ALLEY REPAIRS FOR AN AMOUNT NOT TO EXCEED $600,000.00 FOR THE OFFICES OF PUBLIC UTILITIES AND PUBLIC WORKS
This ordinance renews contracts for street and alley repairs to supplement public works crews when necessary to complete street and alley repair work orders and restore utility cuts in a timely fashion. This renewal is for an additional 12-month period.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  180.pdf  

2021-181

AN ORDINANCE AUTHORIZING A CONTRACT WITH 1015 CAPITAL, LLC, FOR THE PURCHASE OF REAL ESTATE LOCATED AT 1015 E. CAPITAL AVENUE IN THE AMOUNT OF $300,000.00 AND CLOSING COSTS IN THE AMOUNT OF $3,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $303,000.00, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, USABLE SEGMENT 3, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for the purchase of right-of-way located at 1015 E. Capitol Avenue. Closing to be held at Chicago Title. Purchase price of $300,000.00 for the parcel and an estimated closing cost of $3,000.00 with the unused portion of the payment to be refunded to the City of Springfield. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 3.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  181.pdf  

2021-182

AN ORDINANCE AUTHORIZING CONDEMNATION OF REAL PROPERTY FOR THE PURPOSE OF CONSTRUCTING USABLE SEGMENT III OF THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT FOR THE OFFICE OF PUBLIC WORKS
This ordinance is to authorize, empower and direct Corporation Counsel to obtain title and possession of Parcel Numbers SR0116 and SR0116TE through condemnation. Despite good faith efforts, the City has been unable to purchase these parcels. The purchase of said real estate is for public purposes, specifically associated with and necessary for the Springfield Rail Improvements Projects, Usable Segment Ill.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  182.pdf  

2021-183

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $11,100.00 FOR THE RELOCATION OF THE PERSONAL PROPERTY LOCATED ON PARCEL SR0064, LOCATED AT 1030 E. NORTH GRAND AVENUE, RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKS
This ordinance is for relocation expenses for the acquisition of property located at 1030 E. North Grand Avenue. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  183.pdf  

2021-184

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND BETH A. CHAUSSE FOR PROPERTY LOCATED AT 25 WESTWOOD LANE
Annexation Agreement
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  184.pdf  

2021-185

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 25 WESTWOOD LANE
(No description available)
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  185.pdf  

2021-186

A RESOLUTION REQUESTING TEMPORARY CLOSURE OF A PORTION OF ILLINOIS STATE ROUTE 55 (6th STREET FROM ST. JOSEPH STREET TO ADLAI STEVENSON DRIVE) FOR THE CHURCH OF THE LITTLE FLOWER STREET FESTIVAL ON MAY 21, 2021, FOR THE OFFICE OF PUBLIC WORKS
Request is for the Little Flower Men's Club street festival on South 6th Street 5/21/21 from 2pm to 11 pm. Event Organizer has been advised of their responsibility for following all state and local requirements pertaining to COVID safety, distancing and capacity practices.
Agenda Type: Agenda Item
Department: Public Works
Amendments:
Documents:
  186.pdf  

2021-187

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF 28,634.00 FOR PERSONAL PROPERTY LOCATED ON PARCEL SR0068, 1122 NORTH TENTH STREET
This ordinance is for relocation expenses for the acquisition of property located at 1122 N. 10th Street. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  187.pdf  

2021-188

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $21,168.26 TO BURTON BROWN, A SPRINGFIELD POLICE DEPARTMENT EMPLOYEE, FOR SETTLEMENT OF A WORKERS’ COMPENSTION CLAIM FOR CASE NUMBER 20-WC-021930
Burton Brown is a Police Officer with the City of Springfield Police Department and on June 28, 2020, reported an injury to his right arm after attempting to jump a fence during a foot chase. Mr. Brown was initially seen in the emergency room and referred to orthopedics for conservative care of a right ulnar fracture with displacement. He was able to return to work light duty in August of 2020 and full duty in October of 2020. Mr. Brown filed a workers' compensation claim and is willing to settle his claim in the amount of $21,168.26 representing a permanent partial disability equivalent to 10% loss of use of an arm. IPMG, the city's third party administrator, recommend payment in the amount of $21 ,168.26 to Burton Brown to settle workers compensation claim for case number 20 WC 021930.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  188.pdf  

2021-189

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $26,983.25 TO CHARLES PETERS, A SPRINGFIELD POLICE DEPARTMENT EMPLOYEE, FOR SETTLEMENT OF A WORKERS’ COMPENSATION CLAIM FOR CASE NUMBER 20-WC-005221
Charles Peters is a Police Officer with the City of Springfield Police Department and on January 10, 2020, reported an injury to his right knee after falling to the ground with a suspect. Mr. Peters was initially seen at Urgent Care and referred to orthopedics for conservative treatment for knee pain and swelling. An MRI was ordered which revealed a complex horizontal tear of the lateral medial meniscus. Surgery was recommended and performed in March of 2020. He developed pain in his upper and lower back which was deemed to be caused from using crutches. After a course of physical therapy and cortisone injections he was able to return to work full duty in September of 2020. Mr. Peters filed a workers' compensation claim and is willing to settle his claim in the amount of $26,983.25 representing a permanent partial disability equivalent to 15% loss of use of a leg. IPMG, the city's third party administrator, recommend payment in the amount of $26,983.25 to Charles Peters to settle workers compensation claim for case number 20 WC 005221.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  189.pdf  

2021-190

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS “E” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  190.pdf  

2021-191

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS “D” LIQUOR LICENSES BY ONE FOR THE SPRINGFIELD PARK DISTRICT D/B/A BUNN GOLF COURSE LOCATED AT 2500 SOUTH 11TH STREET
(No description available)
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  191.pdf  

2021-192

AN ORDINANCE AUTHORIZING RELOCATION EXPENSES IN THE AMOUNT OF $63,100.00 FOR PERSONAL PROPERTY LOCATED ON PARCEL SR0071, 1106 NORTH TENTH STREET
This ordinance is for relocation expenses for the acquisition of property located at 1106 N. 10th Street. The relocation assistance is required for public purposes, specifically associated with the Springfield Rail Improvements Projects, Usable Segment 6. The relocation costs are in compliance with the Federal Uniform Relocation Act.
Agenda Type: Agenda Item
Department: General City Business
Amendments:
Documents:
  192.pdf  

2021-193

RESOLUTION REQUESTING THAT THE CITY OF SPRINGFIELD BE INCLUDED WITH OTHER ILLINOIS MUNICIAPALITIES FOR CONSIDERATION OF RECEIVING A CASINO LICENSE FOR THE PURPOSE OF PROVIDING DOWNTOWN ECONOMIC DEVELOPMENT AND JOB CREATION
This resolution affirms the City's request to be included for consideration and eligibility along with other designated Illinois Municipalities for a casino license which would enhance growth and development in the downtown central business district.
Agenda Type: Resolution Item
Department: General City Business
Amendments:
Documents:
  193.pdf  

2021-194

AN ORDINANCE APPROVING A VARIANCE PURSUANT TO CHAPTER 52.12(A) OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, TO CHAPTER 52.12(E), REGARDING THE RESPONSIBILITY FOR THE COST ASSOCIATED WITH WATER MAIN EXTENSION OF SERVICE AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $420,000.00 FOR A WATER MAIN EXTENSION PROJECT TO PROPOSED PROPERTIES LOCATED AT 7200 AND 7300 WOODLAND TRAIL DRIVE, FOR THE OFFICE OF PUBLIC UTILITIES
A 4,620-foot water main extension project across Lake Springfield, thru the Wildlife Sanctuary and along Woodland Trail Drive, serves a proposed four (4) lot residential subdivision at 7200 Woodland Trail Drive (the Old Marina property) and 7300 Woodland Trail Drive (vacant wooded lot) been requested by Joe Hardy, Prairie State Bank and Trust. Under Chapter 52.12(a) of the 1988 City of Springfield Code of Ordinances, as Amended, the developer pays for the extension unless otherwise authorized by the City Council. This Ordinance will also approve a variation of the water main extension funding process detailed in section 52.12(e) of the City Code to permit the City of Springfield to fund 50% and the developer to fund 50% of this water main extension. This variance requires City Council approval. The estimated project cost of $420,000 is just an estimate. The Developer will be responsible for 50% of the final cost of construction, which may exceed the estimate. A supplemental appropriation in the amount of $420,000.00 from the Water Renewal / Replacement and Improvement Fund (101-300-KB-1161) and the Developer Paid Fund (101-100-6001-C141) to the Permanent Improvements Water Mains Material Capital expense line (101-100-BE-4442-2313) is needed in order to cover the costs associated with this extension.
Agenda Type: Agenda Item
Department: CWLP
Amendments:
Documents:
  194.pdf