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Frank Lesko - City Clerk, Springfield Illinois

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Current Meeting Summary

City Council summary for 4/16/2019.

Presentation Documents

Meeting Documents

   City Council Zoning Agenda (4/16/2019)  

Summary of Agenda Items

DOC. 019-001

264 MAPLE GROVE LANE (WARD 1)
Agenda Type: Docket Item
Department: Public Works
   2019-001.pdf  

DOC. 019-011

1601, 1605, 1609, 1613, 1613, 1617, & 1623 S. State Street (WARD 7)
Agenda Type: Docket Item
Department: Public Works
   2019-011.pdf  

2019-161

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE19-02-88- VMWARE CLUSTER EXPANSION SERVERS WITH MATRIX SYSTEMS GROUP, INC. IN AN AMOUNT NOT TO EXCEED $99,224.21 FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-02-88 - VMWare Cluster Expansion Servers with Matrix Systems Group, Inc. ("Matrix") in an amount not to exceed $99,224.21. The contract is for the purchase of four (4) Dell R730xd Server Hosts to expand VMWare virtualized server clusters. A seven (7) year warranty is also included in the contract. These servers will be added to the high availability clusters between the primary and backup datacenters for redundancy, maintenance and continuity of service. There were 2 bidders on this contract, one local (Matrix) and one non-local. Matrix was the lowest bidder
Agenda Type: Agenda Item
Department: CWLP
   2019-161.pdf  

2019-162

AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $85,000.00 FOR ELEVATOR MAINTENANCE AND REPAIR FOR THE DALLMAN PLANT STACK ELEVATORS WITH USA HOIST COMPANY, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $242,000.00, FOR THE OFFICE OF PUBLIC UTILITIESOrdinance No. 124-03-17 approved an agreement with USA Hoist Company, Inc. ("USA Hoist") for routine stack elevator maintenance and repairs for three years in an amount not to exceed $72,000.00. The contract runs through February 29, 2020. Ordinance 143-04-18 requested an additional expenditure of $85,000.00 due to unforeseen repairs to the Unit 33's elevator car including repair of external rails and the replacement of the traveling cable. That Ordinance brought the total amount payable under said contract to $157,000.00. This Ordinance is requesting an additional expenditure of $85,000.00 for to repairs to the Unit 33's stack elevator power supply, computer upgrade, and programming and the rewiring of the controls. This Ordinance brings the total amount payable under said contract to $242,000.00. The stack elevators are located at Dallman Unit 31/32, Unit 33, & Unit 4 AQCS. Of these stack elevators, the Unit 31/32 and Unit 4 stack elevators are located on the inside of the stacks, whereas, Unit 33 is located on the outside of the stack. Unit 33's stack elevator is subjected to the weather elements and conditions. USA Hoist is the Sole Source approved to perform maintenance on the plant's stack elevators compliant with the elevator inspection and certifications. USA Hoist is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2019-162.pdf  

2019-163

AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH BUNN-0-MATIC CORPORATION FROM 1400 STEVENSON DRIVE TO 5020 ASH GROVE DRIVE, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance to license dark fiber capacity on the City's fiber optic telecommunications system. This ordinance authorizes the City to license dark fiber capacity to Bunn-0-Matic Corporation ("Bunn"), for a period of three years in exchange for payment by Bunn to the City in an estimated amount of $77,400.00. The Office of Public Utilities has a fiber optic telecommunications system and has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City's network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as in the local buildings. This technology allows for consolidation of computers, servers and the required network equipment along with enhancing the capabilities of the facilities. Bunn has requested one strand of Dark Fiber connection from their facility at 1400 Stevenson Drive to their facility at 5020 Ash Grove Drive. For this service, Bunn will pay $2, 150.00 per month for the two sites for the term of the contract over a three-year period. This will be done by utilizing existing fiber and communication infrastructure. Bunn may elect to terminate this agreement at any time without cause, provide that Bunn shall thereupon pay the remaining monthly charges for the remainder of the three-year contract term. After the initial term, this Agreement will automatically be extended and continued on a monthly basis until terminated by either party in accordance with this Agreement. Afer the initial three-year term, either party may terminate the contract with 90 days' notice
Agenda Type: Agenda Item
Department: CWLP
   2019-163.pdf  

2019-164

AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH MEMORIAL HEALTH SYSTEM FOR 2401 W. JEFFERSON, 201 MADISON AND 1025 S. 5TH STREET, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance to license dark fiber capacity on the City's fiber optic telecommunications system. This ordinance authorizes the City to license dark fiber capacity to Memorial Health Systems {"Memorial"), for a period of eight years. The Office of Public Utilities has constructed a fiber optic telecommunications system. The network has the ability to provide WAN (wide area network) services across the system. This allows computers to pass data between remote facilities at speeds that are as fast as computers in the local buildings. This technology allows for consolidation of computers, servers, and required network equipment along with enhancing the capabilities of the facilities. Memorial has requested a dark fiber connection for a total of 16 strands from their facility at 2401 W. Jefferson to their facility at 201 Madison and 2 strands of dark fiber from 2401 W. Jefferson to 1025 S. 61" Street. For this service, Memorial will pay an installation charge of $139,000.00 plus $7,940.00 per month for the term of the eight-year contract. This will be done by utilizing existing fiber and communication infrastructure and building over 24,000 feet of new fiber. Memorial may elect to terminate this agreement at any time without cause, provide that Memorial shall thereupon pay the remaining monthly charges for the remainder of the eight-year contract term. After the initial term, this Agreement will automatically be extended and continued on a monthly basis until terminated by either party in accordance with this Agreement after the initial eight-year term, either party may terminate the contract with 90 days' notice.
Agenda Type: Agenda Item
Department: CWLP
   2019-164.pdf  

2019-165

AN ORDINANCE AMENDING ORDINANCE 026-01-19 TO CORRECT THE BUDGET LINE AUTHORIZING PAYMENT TO GLOBAL EMERGENCY PRODUCTS FOR THE REFURBISHING OF THE SPRINGFIELD FIRE DEPARTMENT'S 2002 PIERCE DASH PUMPERThe original ordinance 026.01.19 authorizing payment for the refurbishment of the 2002 Pierce Dash Pumper was using an incorrect budget string within the Fire Department. The correct string is 094-107-GENC-FLTM-1801 and is part of the pending loan proceeds within the Fleet Division, Capital Equipment Fund, Office of Budget & Management. There is NO fiscal impact associated with this corrective ordinance.
Agenda Type: Agenda Item
Department: Public Safety
   2019-165.pdf  

2019-166

AN ORDINANCE AUTHORIZING PURCHASE OF RADIO EQUIPMENT UNDER STATE CONTRACT CMS #3618850 AND MUNICIPAL LEASE #24554 FROM MOTOROLA SOLUTIONS, INC. AND AUTHORIZING THREE ANNUAL PAYMENTS OF $470,564.81 FOR A TOTAL AMOUNT NOT TO EXCEED $1,411,695.00 FOR THE SPRINGFIELD POLICE DEPARTMENT AND DEPARTMENT OF EMERGENCY COMMUNICATIONSThis ordinance would allow the payment of the purchase of radio equipment that is replacing the obsolete equipment used by the Springfield Police Department and Emergency Communications Departments to communicate with law enforcement agencies and dispatch with Motorola Solutions for FY20. The 3 annual payments would be scheduled to be paid by 3/15/2020, 3/15/2021 , and 3/15/2022
Agenda Type: Agenda Item
Department: Public Safety
   2019-166.pdf  

2019-167

AN ORDINANCE AUTHORIZING A CONTRACT WITH SANGAMON COUNTY, AS TRUSTEE, FOR PURCHASE OF REAL ESTATE LISTED ON SANGAMON COUNTY'S DELINQUENT TAX REGISTER AND LOCATED AT 2323 S. 6th STREET RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of one parcel located at 2323 S. 6th Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects
Agenda Type: Agenda Item
Department: Public Works
   2019-167.pdf  

2019-168

A SUPPLEMENTAL RESOLUTION NOTIFYING THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION THAT MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $805.00 MAY BE USED FOR LAND ACQUISITION FOR THE SPRINGFIELD RAIL IMPROVEMENTS PROJECT, FOR THE OFFICE OF PUBLIC WORKSThis supplemental resolution outlines to IDOT that we may spend $805.00 from MFT funds to pay for land acquisition for the Springfield Rail Improvements Project
Agenda Type: Agenda Item
Department: Public Works
   2019-168.pdf  

2019-170

AN ORDINANCE AUTHORIZING ADDITIONAL $55,000.00 FOR PURCHASE OF ROCK SALT FROM MORTON SALT INC. UNDER STATE CONTRACT PSD 4018455 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the purchase of an additional 1000 tons of rock salt as permitted by State contract
Agenda Type: Agenda Item
Department: Public Works
   2019-170.pdf  

2019-171

AN ORDINANCE AUTHORIZING AN EXTENSION OF CONTRACT NUMBER PW 17-24, WITH BLH COMPUTERS, INC. FOR COLLECTION, RECYCLING AND DISPOSAL OF ELECTRONIC WASTE AND AUTHORIZING AN ADDITIONAL AMOUNT OF $100,000.00 FOR AN AMOUNT NOT TO EXCEED $200,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the extension of the electronic recycling portion of contract PW17-24 with BLH Computers, Inc. for the collection, recycling and disposal of electronic waste.
Agenda Type: Agenda Item
Department: Public Works
   2019-171.pdf  

2019-173

AN ORDINANCE AUTHORIZING EXECUTION OF AGREEMENT NUMBER JN619-003 WITH THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION FOR THE REDESIGNATION OF PORTIONS OF BUSINESS LOOP I-55 (BL-55) WITHIN THE CITY OF SPRINGFIELD AND TO DESIGNATE THESE PORTIONS AS A CLASS III TRUCK ROUTE FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to approve an intergovernmental agreement with IDOT to redesignate Business Loop 1-55 (BL-55) through portions of Springfield due to the the railroad consolidation work. This will remove Myrtle Street and Spruce Street from BL-55, as well as 9th Street between Myrtle Street and Lawrence Avenue from BL-55. BL-55 be redesignated on Cook Street from 5th Street to 9th Street and 5th Street from Cook Street to Spruce Street, as well as on 6th Street from Myrtle Street to Lawrence Avenue and Lawrence Avenue from 6th Street to 9th Street. This ordinance also designates the aforementioned redsignation route as a Class Ill Truck Route.
Agenda Type: Agenda Item
Department: Public Works
   2019-173.pdf  

2019-174

AN ORDINANCE AUTHORIZING PAYMENT OF $67,782.50 TO MARK EGAN, AN OFFICE OF PUBLIC UTILITIES EMPLOYEE, FOR SETTLEMENT OF WORKERS' COMPENSATION CLAIMS FOR CASE NUMBERS 11-WC-40046 AND 14-WC-26079Mark Egan was a Maintenance Equipment Operator for the Office of Public Utilities, and on July 13, 2011 , reported an injury to his back after lifting a 55 gallon barrel. He treated conservatively and due to continued complaints his primary physician ordered an MRI which revealed degenerative changes and disc protrusion.; injections were recommended. When conservative measures failed he was sent for an IME and based on examination was returned to work in June of 2012 with no further treatment authorizations. In May of 2014 he lifted a barrel which caused an exacerbation of the original injury. Due to continued pain complaints he returned to his treating physician and given a surgical recommendation. Based on a decision at arbitration his surgery was approved and performed in December of 2016. Following therapy he was released with permanent restrictions; not able to return to his prior position. He filed a workers compensation claim (case numbers 11 WC 40046 and 14 WC 26079) and is willing to settle his claims in the amount of $67,782.50 representing a permanent partial disability equivalent to 25% man as a whole. Livingstone, Mueller, O'Brien and Davlin, P.C. the city's legal advisors, recommend payment of $67,782.50 to Mr. Egan to settle workers' compensation claim for case numbers 11 WC 40046 and 14 WC 26
Agenda Type: Agenda Item
Department: Finance
   2019-174.pdf  

2019-175

AN ORDINANCE ACCEPTING RFP# CV19-35 WITH SINCLAIR TELEVISION OF ILLINOIS, LLC, FOR THE 2019 DIGITAL MARKETING CAMPAIGN FOR AN AMOUNT NOT TO EXCEED $75,000.00 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUThe Springfield Convention and Visitors Bureau sought bids for the 2019 Digital Marketing Campaign. Sinclair was the low bidder. RFP# CV19-35
Agenda Type: Agenda Item
Department: Finance
   2019-175.pdf  

2019-176

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "AA" LIQUOR LICENSES BY ONE FOR SPRINGFIELD BEER COMPANY LOCATED AT 3788 WABASH AVENUEIt is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification
Agenda Type: Agenda Item
Department: General City Business
   2019-176.pdf  

2019-177

AN ORDINANCE APPROVING THE APPOINTMENT OF CRAIG W. COLBROOK, J.D. TO THE SPRINGFIELD HISTORIC SITES COMMISSIONPURSUANT TO SPRINGFIELD CITY CODE OF ORDINANCES CH 101 , SEC 101 .03, THIS ORDINANCE IS TO APPOINT CRAIG W COLBROOK, J.D., WHO RESIDES ON DOUGLAS AVENUE, SPRINGFIELD, TO THE SPRINGFIELD HISTORIC SITES COMMISSION. HE WILL REPLACE SEAN DICKERSON, AND HIS TERM WILL EXPIRE 11-1-19.
Agenda Type: Agenda Item
Department: General City Business
   2019-177.pdf  

2019-172

AN ORDINANCE AUTHORIZING EXECUTION OF AN ANNEXATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND RICKIE L. BOOTH FOR PROPERTY LOCATED AT 400 N. STEPHEN AVENUE
Agenda Type: Agenda Item
Department: Public Works
   2019-172.pdf  

2019-178

AN ORDINANCE AUTHORIZING PAYMENT TO THE ENERGY AUTHORITY, INC. AND MIDCONTINENT INDEPENDENT SYSTEMS OPERATOR, INC. FOR TRANSMISSION SCHEDULE FEES FOR THE FISCAL YEAR 2020 IN THE AMOUNT OF $4,661,456.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a recurring ordinance for the payment of various fees to maintain the ability to participate in the energy market. This Ordinance authorizes payment in an amount not to exceed $4,661,456.00 to The Energy Authority, Inc. ("TEA") and Midcontinent Independent Systems Operator, Inc. ("MISO") for various fees and costs during Fiscal Year 2020. Schedule 10 fees are $450,000.00, which is 9.7% of the ordinance amount. Schedule 10 is the MISO Cost Recovery Adder. These are costs which support reliable operation of the electric system as well as associated administrative services and regulatory costs. This pays for system coordination, long-term planning, congestion management, operational planning, maintenance and outage coordination, billing/settlement function, dispute resolution and tariff administration. This also covers annual assessments by the Federal Energy Regulatory Commission ("FERC"). Schedule 26/26A fees are $4,211 ,456.00, which is 90.3% of the ordinance amount. These are costs which support electric transmission infrastructure upgrades which benefit multiple parties, sometimes encompassing the entire MISO footprint. These projects are thoroughly reviewed by MISO to assess their value in increasing transmission system reliability and allowing for more efficient energy flow through the system. Projects must meet a specific set of criteria to qualify for cost-sharing. These costs are then spread over multiple years, so any given yearly assessment represents multiple projects in various stages of funding lifecycle. Schedule 26A is the Multi-Value Project Usage Rate. This rate is charged all to load and exports based on the proportion of the load relative to the total MISO load. A Multi-Value Project addresses a need of region or system wide scope and has significant impact on the MISO footprint as a whole, hence the associated costs are shared across the entire system. The expected Schedule 26A charge to CWLP is $3,125,000.00 or 67.0% of this ordinance amount. Schedule 26 is payments for the Transmission Expansion Plan (other than Multi-Value Projects). These are largely projects deemed necessary under the MISO Regional Expansion Criteria and Benefits process prior to implementation of the Multi-Value Project process. Depending on the type of project, allocation to CWLP may be based strictly on the CWLP proportion of MISO load or a combination of load proportion and local benefit. CWLP load represents approximately 0.4% of MISO total load. The expected Schedule 26 change to CWLP is $1,086,456.00 or 23.3% of the ordinance amount.
Agenda Type: Agenda Item
Department: CWLP
   2019-178.pdf  

DOC. 019-012

2430 North Dirksen Parkway (Ward 4) (No description available)
Agenda Type: Docket Item
Department: Public Works
   2019-012.pdf  

DOC. 019-013

1905 & 1905 1/2 Elizabeth Street (Ward 4) (No description available)
Agenda Type: Docket Item
Department: Public Works
   2019-013.pdf  

DOC. 018-081

1336 South Lincoln (Ward 7) (No description available)
Agenda Type: Docket Item
Department: Public Works
   2018-081.pdf  

2019-179

AN ORDINANCE AUTHORIZING THE REPAIR OF THE UNIT 33 WEST CONDENSATE PUMP FROM FLOWSERVE US INC. IN AN AMOUNT NOT TO EXCEED $94,471.00, FOR THE OFFICE OF PUBLIC UTILITIES, FOR EMERGENCY PASSAGE This is a new contract for the repair of the West Condensate Pump for Unit 33. During operation, an issue was found with the Unit 33 west condensate pump that jeopardized the safe running of the pump. The pump was sent to Flowserve for repair evaluation in February 2019. The evaluation found repairs were needed to the shaft top, shaft, bearings, O-rings and wear ring. This ordinance approves the repair of the West Condensate Pump for Unit 33 from Flowserve US Inc. (“Flowserve”) in an amount not to exceed $94,471.00 with the breakdown of $67,628.00 for labor, $21,593.00 for parts, and $5,250.00 for service. Without one of the condensate pumps in service, there is a significant unit load reduction. Emergency Passage is being requested in order to have the unit installed without affecting the current Spring outage schedule which is schedule to end before the end of this month. Flowserve is the OEM. They are not a local vendor.
Agenda Type: Emergency Item
Department: CWLP
   2019-179.pdf  

2019-181

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19-02-89- UNIT 33 SCRUBBER TOWER AGITATORS WITH PUMPTEK LLC, A DIVISION OF OTP INDUSTRIAL SOLUTIONS, IN AN AMOUNT NOT TO EXCEED $147,650.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-02-89 in an amount not to exceed$ 147,650.00, with PumpTek LLC ("PumpTek"), a division of OTP Industrial Solutions, for purchase of Unit 33 Scrubber Tower Agitators. Each tower is designed to have three (3) agitators, currently only one (1) unit is operational on each tower due to mechanical failures. These agitators keep the solution in a suspended state and is vital to maintain pollution control, as well as preventing other mechanical failures. This ordinance is to purchase four (4) side mounted agitators. There were four (4) bidders on this contract, none being local vendors. PumpTek was the lowest bidder
Agenda Type: Agenda Item
Department: CWLP
   2019-181.pdf  

2019-182

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE19- 06-31 - MONOCHLORAMINE FOR CONDENSER CLEANLINESS WITH NALCO COMPANY LLC IN AN AMOUNT NOT TO EXCEED $326,075.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance accepts Contract UE19-06-31 in an amount not to exceed $326,075.00, with Nalco Company LLC ("Nalco"), for purchase of chemicals and treatment protocol for microbiological control in the Dallman condenser cooling water intake system. This will include treatment with monochloramine for condenser biological control within Unit 31 , 32, and 33 condensers, along with sodium bisulfite, to be used as a dechlorination agent to ensure that the outfall chlorine are under the limit of 0.200 ppm in times of heavy dosing with monochloramine. This system will be used to improve condenser cleanliness, increasing the efficiency of the Dallman condensers, while limiting the additional cost of frequent condenser cleanings. This contract will be for a 5 year period, and will include leasing of any vendor equipment needed in the feed system, along with weekly service of the system while it is in operation. There were 2 bidders on this contract, neither were local vendors. Nalco was the lowest bid
Agenda Type: Agenda Item
Department: CWLP
   2019-182.pdf  

2019-183

AN ORDINANCE AUTHORIZING THE PURCHASE OF EQUIPMENT TO PERFORM REMOTE MONITORING OF THE OVERHEAD AND UNDERGROUND DISTRIBUTION CIRCUITS FROM POWER DELIVERY PRODUCTS, INC. IN AN AMOUNT NOT TO EXCEED $81,414.24, FOR A GRAND TOTAL NOT TO EXCEED $114,993.06 FOR THE OFFICE OF PUBLIC UTILITIESPreviously, the Office of Budget and Management previously approved Phase 1 for purchases for SmartNavigator line of intelligent fault indicator products with Power Delivery Products, Inc. ("PDP") for in an amount not to exceed $33,578.82 (OBM Fact Sheet, NB19-189U). This ordinance approves Phase 2 with the purchase of additional equipment to perform remote monitoring of the overhead and underground distribution circuits from PDP in an amount not to exceed $81,414.24. The equipment includes FCI Sensors (Smart Navigator LM for overhead circuits and Smart Loaders Tracker LM for underground circuits), Receiver Equipment (DNP Communicator, Optical Converter Box, and Fiber Optic Leads) and Test and Rest Magnet. The devices installed will allow for faster location and assessment of the faults on circuits and report to the SCADA/EMS system in real-time, which will in turn result in faster location, decrease repair time, and increase restoration time of the effective circuit. Software Programing and training is also included in PDP proposal at no additional charge. Estimated delivery of the equipment is approximately 8 weeks. PDP is the sole US distributor of the SmartNavigator line of intelligent fault indicator products; they are not a local vendor
Agenda Type: Agenda Item
Department: CWLP
   2019-183.pdf  

2019-184

AN ORDINANCE AUTHORIZING ARCHITECTURAL SERVICES FROM REL DESIGN, INC. ARCHITECTS AND ENGINEERS IN AN AMOUNT NOT TO EXCEED $92,400.00 FOR PHASE IV OF AN ARCHITECTURAL EVALUATION FOR TWO FACILITIES FOR A TOTAL AMOUNT NOT TO EXCEED $204,200.00 FOR THE OFFICE OF PUBLIC UTILITIESPreviously, Ordinance No. 218-05-17 approved Phase 1 of the Architectural Evaluation of the Miller Street Electrical Dispatch and Control Center located at 401 North 11th Street and the Information Systems Division ("ISO") Data Center located at 700 E. Monroe Street with REL Design, Inc. Architects and Engineers ("REL Design") for an amount not to exceed $49,800.00. Ordinance No. 141-04-18 approved Phases 2 & 3 of the Architectural Evaluation for an amount not to exceed, 62,000.00. This Ordinance accepts a professional services proposal with REL Design in the amount of $88,000.00 for Phases IV and an additional $4,400 as a 5% contingency for unforeseen expenses, bringing the total of this ordinance to $92,400.00. Phase IV (Detailed Site & Facility Planning) includes confirming space program, reviewing hardening and security plan, reviewing MEP system redundancy levels, conducting topographic survey and geotechnical analysis, preparing a detailed facility layouts, developing a preliminary site plan, conducting layout review workshop, preparing design narrative and generating budget estimate and schedule. Phase IV services are expected to take approximately twelve to fourteen weeks to complete. The next steps in the future may include Phase V for a Detail Design and Phase VI for Construction. REL Design is not a local vendor. REL Design specializes in the design of control centers
Agenda Type: Agenda Item
Department: CWLP
   2019-184.pdf  

2019-185

AN ORDINANCE APPROVES PAYMENT TO NOV PROCESS & FLOW TECHNOLOGIES US, INC. FOR UNIT 33 AFT MIXER GEAR DRIVE ASSEMBLY IN AN AMOUNT NOT TO EXCEED $139,535.00, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance approves payment to NOV Process & Flow Technologies US, Inc. ("NOV") in an amount not to exceed $139,535.00, for Unit 33 Scrubber's Absorber Feed Tank (AFT) mixer's replacement gear drive assembly. The mixer had a gearbox failure that after an evaluation it was determined that a replacement is required. The mixer is responsible for agitating the absorber liquid and assist the scrubber to maintain removal rate. The cost of a new gear drive assembly is $1 70,800.00. A credit of $31,265.00 will be deducted from this cost for allowing the company to retain the old gearbox, bring the grand total to $139,535.00. Shipping will take approximately 4-5 months
Agenda Type: Agenda Item
Department: CWLP
   2019-185.pdf  

2019-186

AN ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT WITH IBIDEN CERAM ENVIRONMENTAL, INC. IN AN AMOUNT NOT TO EXCEED $295,500.00 FOR THE PURCHASE OF NEW CATALYST MODULES FOR THE DALLMAN POWER STATION'S UNIT 4, FOR THE OFFICE OF PUBLIC UTILITIESThis is a contract for the purchase of new catalyst modules for the Unit 4 Selective Catalytic Reactors (SCR) at Dallman Power Station. During the Fall 2018 outage, 54 catalyst modules were removed from the bottom layer of Unit 4 to be regenerated. Out of these 54 modules, it is estimated 15-20 will be able to be refurbished. This layer has already been regenerated three times and the modules are beginning to reach the end of their useable life cycle. This ordinance authorizes a contract with Ibiden Ceram Environmental, Inc. ("Ceram") to purchase 36 new catalyst modules for Unit 4 in an amount not to exceed $295,500.00. The new catalyst would be used to replace the aged catalyst that are unable to be successfully regenerated due to pluggage and mechanical damage from operations. With the quantity of the current catalyst modules in inventory (8), the estimated regenerated catalyst modules (15-20) and these new catalyst modules (36), the quantity will ensure that enough modules will be inventory for the replacement the top layer of catalyst modules, currently scheduled for this fall. The new catalyst modules are manufactured in Ceram's facility in Frauental, Austria with an anticipated delivery date of September 2019. The catalyst is important in converting nitrogen oxides, also referred to as NOx with the aid of a catalyst into diatomic nitrogen and water. Ceram is the Original Manufacturer of the catalyst. Ceram is not a local vendor.
Agenda Type: Agenda Item
Department: CWLP
   2019-186.pdf  

2019-187

AN ORDINANCE APPROVING A LEASE AGREEMENT WITH LINDA ROLLER D/B/A SPRINGFIELD KOA KAMPGROUND, FOR SITE NO. 28 LOCATED AT 4320 KOA ROAD, ROCHESTER, ILLINOIS FOR A ONE-YEAR TERM FOR THE OFFICE OF PUBLIC UTILITIESThis is an annual ordinance for the lease of real property owned by the City. This ordinance authorizes the execution of a property lease agreement for a one-year term for the Office of Public Utilities. The leased property is 4320 KOA Road (Site No. 28), Rochester, Illinois, and comprises the KOA Kampground. The lease for Site 28 provides that the tenants will pay $4,833.00/year in rent, payable in two equal installments of $2,416.50 due May 1, 2019 and September 1, 2019. The real estate property taxes will be paid by KOA Kampground, per their lease. Last year's rent was also $4,833.00/year. The one-year lease term begins May 1, 2019, and expires April 30, 2020.
Agenda Type: Agenda Item
Department: CWLP
   2019-187.pdf  

2019-180

AN ORDINANCE AUTHORIZING CONTRACT NUMBER PW 19-32 WITH ALLIED TRANSPORTATION D/B/A REPUBLIC SERVICES, INC. AND WASTE MANAGEMENT OF ILLINOIS FOR 2019 SPRING AND FALL YARD WASTE COLLECTION AND DISPOSAL FOR AN AMOUNT NOT TO EXCEED $526,741.00 FOR THE OFFICE OF PUBLIC WORKS, FOR EMERGENCY PASSAGE To execute a contract with Republic Service & Waste Management of Illinois for a Spring & Fall yard waste collection. Republic Service will collect citywide for 4 weeks starting in April 2019 and Waste Management will collect citywide for 6 weeks in the Fall. (Fall dates to be determined)
Agenda Type: Emergency Item
Department: Public Works
Agenda Item #2019-180: Amendment #1  That there be a quarterly report of the recycling fund balance that is paying for the program  Passed
Agenda Item #2019-180: Amendment #2  raise the recycling program fee $1.50 on July 1, 2019 with the $1.50 increase going to fund the yard waste program Passed
Agenda Item #2019-180: Amendment #3  leaf bag pickup every other week from April to December and keep the 4 weekly pickup in the fall  Passed
   2019-180.pdf  

2019-188

AN ORDINANCE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH HOTEL AND LEISURE ADVISORS, LLC FOR A FEASIBILITY STUDY TO DETERMINE THE VIABILITY OF THE DEVELOPMENT AND CONSTRUCTION OF A SPORTS COMPLEX IN WARDS 2 OR 3 FOR THE CONVENTION AND VISITORS BUREAU, IN AN AMOUNT NOT TO EXCEED $35,000.00Aldermen Turner and Senor are requesting a Professional Services Agreement with Hotel and Leisure Advisors, LLC for a feasibility study to determine the viability of the development and construction of a sports complex in Wards 2 or 3 for the Convention and Visitors Bureau, in an amount not to exceed $35,000
Agenda Type: Agenda Item
Department: Finance
   2019-188.pdf  

2019-189

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES CONTRACT WITH MARACON LLC TO COMPLETE ACTUARIAL REPORTS FOR THE CITY'S HEALTH BENEFIT COSTS FOR FISCAL YEAR 2020 AND ATTESTATION FOR PART D SUBSIDY FOR A TOTAL AMOUNT NOT TO EXCEED $5,500.00 FOR THE OFFICE OF BUDGET AND MANAGEMENTThis ordinance authorizes the annual contract between the City of Springfield and Maracon for the purpose of estimating the annual Medicare Part D attestation for the FY 2020 budget year.
Agenda Type: Agenda Item
Department: Finance
   2019-189.pdf  

2019-190

AN ORDINANCE ACCEPTING CONTRACT #FM20-03-06 WITH MORROW BROTHERS FORD INC. FOR THE PURCHASE OF TWO 2019 FORD EXPLORERS 4X4 FOR THE FLEET MANAGEMENT FACILITY AND THE OFFICE OF PUBLIC UTILITIES FOR AN AMOUNT NOT TO EXCEED $61,310.00This contract provides for the purchase of 2 Ford Explorers, one for Fleet Maintenance Facility and one for CWLP for the City of Springfield in an amount not to exceed $61,310.00
Agenda Type: Agenda Item
Department: Finance
   2019-190.pdf  

2019-191

ANORDINANCEAUTHORIZINGPAYMENTTOAZTECASYSTEMSLLC FOR A JOINT PURCHASE OF CITYWORKS ENTERPRISE LICENSE AGREEMENT AND MAINTENANCE FROM APRIL 15, 2019, THROUGH APRIL 14, 2020, FOR THE OFFICES OF PUBLIC WORKS AND PUBLIC UTILITIES FOR AN AMOUNT NOT TO EXCEED $150,000.00A joint purchase of Cityworks ELA license agreements & maintenance. The period covered will be April 15th 2019 to April 14th 2020
Agenda Type: Agenda Item
Department: Finance
   2019-191.pdf  

2019-192

AN AMENDMENT TO RESOLUTION 037-18 PROVIDING PUBLIC NOTICE OF REGULAR MEETINGS OF THE COUNCIL OF THE CITY OF SPRINGFIELD, ILLINOIS, FOR THE 2019 CALENDAR YEAR, AS AMENDEDThe City previously passed Res. 037-18 establishing the regular dates, times and place of the 2019 City Council meetings pursuant to state law requirements under 5 ILCS 120/2.02 and 2.03. Since there are five Tuesdays in July of 2019, council members desire to change the meeting dates from the first and third Tuesdays to the second and fourth Tuesdays. This amendment will give notice that the council will meet on July 9 and July 23, 2019
Agenda Type: Agenda Item
Department: General City Business
   2019-192.pdf  

2019-193

AN ORDINANCE AUTHORIZING A DECREASE IN THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE DUE TO CLOSURE OF BUSINESS BY O'CHARLEY'S SERVICE COMPANY, LLC D/B/A O'CHARLEY'S #318 LOCATED AT 4241 CONESTOGA DRIVEIt is necessary under Section 90.17 of the 1988 City of Springfield Code of Ordinances, as amended, to control the number of liquor licenses authorized per classification
Agenda Type: Agenda Item
Department: General City Business
   2019-193.pdf  

2019-194

AN ORDINANCE APPROVING THE APPOINTMENT OF COLLEEN FEGER AS DEPUTY CITY TREASURER
Agenda Type: Agenda Item
Department: General City Business
   2019-194.pdf  

2019-195

AN ORDINANCE REAPPOINTING ROGER W. HOLMES AS INSPECTOR GENERAL FOR THE CITY OF SPRINGFIELDPursuant to Chapter 32, Section 32.72 of the City Code, Mayor James 0. Langfelder desires to reappoint Roger W. Holmes as Inspector General for the City of Springfield for an additional one year term
Agenda Type: Agenda Item
Department: General City Business
   2019-195.pdf  

2019-196

AN ORDINANCE APPROVING THE APPOINTMENT OF RYAN J. CROKE TO THE MID-ILLINOIS MEDICAL DISTRICT COMMISSIONPURSUANT TO 70 ILCS 925 SEC 10, THIS ORDINANCE IS TO APPOINT RYAN J CROKE, WHO RESIDES ON WILLIAMS BLVD, SPRINGFIELD, TO THE MID-ILLINOIS MEDICAL DISTRICT COMMISSION. HE REPLACES GUERRY SUGGS, AND HIS TERM WILL EXPIRE 10-31-20.
Agenda Type: Agenda Item
Department: General City Business
   2019-196.pdf  

2019-197

AN ORDINANCE APPROVING THE APPOINTMENT OF JEFF STAUFFER TO THE SPRINGFIELD PLANNING AND ZONING COMMISSIONPURSUANT TO SPRINGFIELD CITY CODE OF ORDINANCES CH33, SEC 33.230, THIS ORDINANCE IS TO APPOINT JEFF STAUFFER, WHO RESIDES ON BENT TREE COURT, SPRINGFIELD, TO THE SPRINGFIELD PLANNING AND ZONING COMMISSION. HE WILL REPLACE GEORGE SISK, AND HIS TERM WILL EXPIRE 4-1- 2023
Agenda Type: Agenda Item
Department: General City Business
   2019-197.pdf